Panasonic KX-TVP200E manual Introduction

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Introduction

The Panasonic Voice Processing System (VPS) provides you with powerful, conve- nient ways to manage your voice communications and increase your productivity through your voice mailbox. As the owner of a VPS mailbox, or Subscriber, you can:

•send a message to one or many people inside or outside of your office

•transfer messages (with your annotation) to another VPS Subscriber

•take messages when you are on the phone or unavailable

•receive your messages from any touch-tone telephone

•be notified by extension message waiting lamp, telephone or beeper (radio pager) of messages waiting

•screen your calls

•automate the handling of callers

•and more...

This guide is your reference to using and optimizing your VPS mailbox.

NOTE:

•This Subscriber's Guide does not show complete model numbers that indicate the country where your models should be used. The model number of your unit is found on the label affixed to the unit.

MODEL NO. – – – – – – – –

(label)

73/23/EEC

89/336/EEC

92/31/EEC

93/68/EEC

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Contents Subscribers Guide Introduction Description How to Use this ManualDiagram TipSystem Manager Terms to KnowSubscriber CallerGetting Started Table of Contents Setting the Call Transfer Status Recording the Names of Personal Group Distribution ListsChapter Using Your Mailbox and the VPS Opening Your Mailbox Mailbox Log Enter the password if you have oneYou are now in the main command menu Press * , then enter your mailbox numberAccessing VPS Services Log RestartChapter Receiving Messages Log in the main command menu Receiving MessagesMessage Playback Options You can receive the whole menu by pressing 0 for Help Enter the date the day of the month Replying to MessagesFor PM Press Message TransferSame as Receiving Messages Enter the mailbox number of the intendedErasing Messages Receiving Message Waiting Notification Enter the password and #Now, you are in the main command menu Follow steps 2 3 ofReceiving MessagesLive Call Screening Recording a Two-Way Conversation Chapter Sending Messages Delivering Messages to Other Subscribers Checking Mailbox Distribution Enter the telephone number Setting up an External Message Delivery ListTo add members To delete members Record your message See Recording Messages Enter the password Record recipients name and pressSending External Delivery Messages Checking and Setting External Message Delivery Status Chapter Caller Handling Record messages in the mailboxes Anyone who reaches the Voice Mail Service canRecording Messages for any caller Hang up the phone Recording Messages from a rotary phoneState your message Receiving External Delivery Messages Press the number of the appropriate lan GuageReplying to External Delivery Messages 4Same as Receiving External Delivery Mes SagesChapter Mailbox Setup Setting the Call Transfer Status Setting up a Covering Extension Enabling Covering Extension Transfer Status Setting the Incomplete Call Handling StatusEnabling Leaving a Message Status Enabling Intercom Paging StatusEnabling Operator Transfer Status Enabling Beeper Access StatusReturning to Top Menu Automated Attendant Service Status Setting the Message Reception Mode To set the message reception modeTo change the greeting Recording Personal GreetingsFor Mailbox Management Ceasing, as appropriateVPS tells you the password Changing Your PasswordPress For Mailbox Management To change the password You can change it at any timeRecording Your Name Press For Mailbox ManagementPress 2 to add members to the list Entry of Personal Group Distribution ListsEnter the group number 1 Enter the mailbox number to be addedSpecify a personal group distribution list. Then you VPS will play the recording for you when youRecording the Names of Personal Group Distribution Lists Assure that it is the right oneTo delete the mailbox Deleting from Personal Group Distribution ListsPress To delete a member Message Waiting Lamp Notification Setting 3Same as the Message Waiting Lamp Status Setting Notification by CallingSetting Device Status Enter the device numberNotification Number Assignment Ten questions and set the answer lengths from four to Setting Answer Lengths for the Interview MailboxAn Interview Mailbox plays prerecorded questions to Thirty-two seconds. The answers are recorded in aRecording Questions for the Interview Mailbox Erasing Questions from the Interview Mailbox Entering a Mailbox Personal Greetings Memo Memo Panasonic Business Systems U.K