Panasonic KX-TVP200E manual Receiving External Delivery Messages

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Receiving External Delivery Messages

Caller Handling

VPS Calls you

Selection

Prompt

123

Receive		Hold	Call
Message			Back
	Password +		#
	Receive Message
1	2	*	0

Repeat Reply End Help

External Delivery Messages are delivered by the VPS to telephone numbers instead of mailboxes.

1 Pick up a call from the VPS.

If the system is equipped with multiple lan- guages (up to three languages), you will hear a selection prompt.

2 Press the number of the appropriate lan-

	guage.
3	Press 1 to receive the message.
4	Enter the password and # .

• Then the VPS plays the external message.

5 Press * to end the call.

Tip

Step 4 —

If a password is not assigned, you can listen directly to the message.

If you enter the incorrect password three times, the VPS will play the following prompt and you cannot receive the external message any more.

“This message is from ‘SENDER’ of ‘Company Name.’ Please call ‘TELEPHONE NUMBER.’

Extension number ... .

To repeat, press [1].

To end this call, press [*].”

When you press [1], the VPS will repeat this prompt.

4-4

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Contents Subscribers Guide Introduction How to Use this Manual DiagramDescription TipTerms to Know SubscriberSystem Manager CallerGetting Started Table of Contents Setting the Call Transfer Status Recording the Names of Personal Group Distribution ListsChapter Using Your Mailbox and the VPS Enter the password if you have one You are now in the main command menuOpening Your Mailbox Mailbox Log Press * , then enter your mailbox numberAccessing VPS Services Log RestartChapter Receiving Messages Log in the main command menu Receiving MessagesMessage Playback Options You can receive the whole menu by pressing 0 for Help Enter the date the day of the month Replying to MessagesFor PM Message Transfer Same as Receiving MessagesPress Enter the mailbox number of the intendedErasing Messages Enter the password and # Now, you are in the main command menuReceiving Message Waiting Notification Follow steps 2 3 ofReceiving MessagesLive Call Screening Recording a Two-Way Conversation Chapter Sending Messages Delivering Messages to Other Subscribers Checking Mailbox Distribution Enter the telephone number Setting up an External Message Delivery ListTo add members To delete members Record your message See Recording Messages Enter the password Record recipients name and pressSending External Delivery Messages Checking and Setting External Message Delivery Status Chapter Caller Handling Record messages in the mailboxes Anyone who reaches the Voice Mail Service canRecording Messages for any caller Hang up the phone Recording Messages from a rotary phoneState your message Receiving External Delivery Messages Press the number of the appropriate lan GuageReplying to External Delivery Messages 4Same as Receiving External Delivery Mes SagesChapter Mailbox Setup Setting the Call Transfer Status Setting up a Covering Extension Setting the Incomplete Call Handling Status Enabling Leaving a Message StatusEnabling Covering Extension Transfer Status Enabling Intercom Paging StatusEnabling Operator Transfer Status Enabling Beeper Access StatusReturning to Top Menu Automated Attendant Service Status Setting the Message Reception Mode To set the message reception modeRecording Personal Greetings For Mailbox ManagementTo change the greeting Ceasing, as appropriateChanging Your Password Press For Mailbox Management To change the passwordVPS tells you the password You can change it at any timeRecording Your Name Press For Mailbox ManagementEntry of Personal Group Distribution Lists Enter the group number 1Press 2 to add members to the list Enter the mailbox number to be addedVPS will play the recording for you when you Recording the Names of Personal Group Distribution ListsSpecify a personal group distribution list. Then you Assure that it is the right oneTo delete the mailbox Deleting from Personal Group Distribution ListsPress To delete a member Message Waiting Lamp Notification Setting Setting Notification by Calling Setting Device Status3Same as the Message Waiting Lamp Status Enter the device numberNotification Number Assignment Setting Answer Lengths for the Interview Mailbox An Interview Mailbox plays prerecorded questions toTen questions and set the answer lengths from four to Thirty-two seconds. The answers are recorded in aRecording Questions for the Interview Mailbox Erasing Questions from the Interview Mailbox Entering a Mailbox Personal Greetings Memo Memo Panasonic Business Systems U.K