Panasonic KX-TVP200E manual Setting up an External Message Delivery List, To add members

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Setting up an External Message Delivery List

Subscriber's

Main Command Menu

1	2	3	4	5	6	*
					Other	*

Features

Setting up an External Message Delivery List lets you send the same message to several people outside of the system with a single operation. Up to two lists can be maintained at the same time, and each list can con- tain up to eight members.

1	2		3
Interview	Message		External
M.B.	Waiting		Message
Management	Notification		Delivery
	Setting

1	2	3
Record	Check	Mailing
Message	Delivery	List
	Status	Setting
		Go to
		Step 5

To use this feature, you must have your System Manager authorize it beforehand.

Tip

Step 8 —

1Change the telephone number

2Accept

3Review

4Add more digits

5Insert a pause

6Set dial mode

7Insert a wait for dial tone

1 Log in the main command menu.

2 Press 6 for Other Features.

3 Press 3 for External Message Delivery.

4 Press 3 to set up the mailing list.

5 Press 1 or 2 to choose the delivery list.

(Up to two delivery lists can be established.)

To add members:

6 Press 1 to add members to the list.

You can have up to 8 members on the list.

7	Enter the telephone number.
8	Press	2	to accept the number.
9	Record the name and press 1 .
10	Press	2	to accept.
11	Press	1	to continue adding members or

2to end.

If you press 1 , you will repeat steps 7 – 11.

Sending Messages

3-4

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Contents Subscribers Guide Introduction Diagram How to Use this ManualDescription TipSubscriber Terms to KnowSystem Manager CallerGetting Started Table of Contents Recording the Names of Personal Group Distribution Lists Setting the Call Transfer StatusChapter Using Your Mailbox and the VPS You are now in the main command menu Enter the password if you have oneOpening Your Mailbox Mailbox Log Press * , then enter your mailbox numberAccessing VPS Services Restart LogChapter Receiving Messages Receiving Messages Log in the main command menuMessage Playback Options You can receive the whole menu by pressing 0 for Help For PM Replying to MessagesEnter the date the day of the month Same as Receiving Messages Message TransferPress Enter the mailbox number of the intendedErasing Messages Now, you are in the main command menu Enter the password and #Receiving Message Waiting Notification Follow steps 2 3 ofReceiving MessagesLive Call Screening Recording a Two-Way Conversation Chapter Sending Messages Delivering Messages to Other Subscribers Checking Mailbox Distribution To add members Setting up an External Message Delivery ListEnter the telephone number To delete members Sending External Delivery Messages Enter the password Record recipients name and pressRecord your message See Recording Messages Checking and Setting External Message Delivery Status Chapter Caller Handling Recording Messages for any caller Anyone who reaches the Voice Mail Service canRecord messages in the mailboxes State your message Recording Messages from a rotary phoneHang up the phone Press the number of the appropriate lan Guage Receiving External Delivery Messages4Same as Receiving External Delivery Mes Sages Replying to External Delivery MessagesChapter Mailbox Setup Setting the Call Transfer Status Setting up a Covering Extension Enabling Leaving a Message Status Setting the Incomplete Call Handling StatusEnabling Covering Extension Transfer Status Enabling Intercom Paging StatusReturning to Top Menu Automated Attendant Service Status Enabling Beeper Access StatusEnabling Operator Transfer Status To set the message reception mode Setting the Message Reception ModeFor Mailbox Management Recording Personal GreetingsTo change the greeting Ceasing, as appropriatePress For Mailbox Management To change the password Changing Your PasswordVPS tells you the password You can change it at any timePress For Mailbox Management Recording Your NameEnter the group number 1 Entry of Personal Group Distribution ListsPress 2 to add members to the list Enter the mailbox number to be addedRecording the Names of Personal Group Distribution Lists VPS will play the recording for you when youSpecify a personal group distribution list. Then you Assure that it is the right onePress To delete a member Deleting from Personal Group Distribution ListsTo delete the mailbox Message Waiting Lamp Notification Setting Setting Device Status Setting Notification by Calling3Same as the Message Waiting Lamp Status Enter the device numberNotification Number Assignment An Interview Mailbox plays prerecorded questions to Setting Answer Lengths for the Interview MailboxTen questions and set the answer lengths from four to Thirty-two seconds. The answers are recorded in aRecording Questions for the Interview Mailbox Erasing Questions from the Interview Mailbox Entering a Mailbox Personal Greetings Memo Memo Panasonic Business Systems U.K