Panasonic KX-TVP200E manual Delivering Messages to Other Subscribers

Page 23

Delivering Messages to Other Subscribers

Subscriber's

If you are sending an identical message to several

Main Command Menu

Subscribers, follow the steps below.

You can send it with a single operation.

*

1

Log in the main command menu.

1

2

3

4

5

6

• The VPS tells you the number of messages.

Deliver

Message

2

Press

2

for Message Delivery.

3

Mailbox No.

Go to

Enter the mailbox number of the intended

XXXX

Step 5

recipient.

To use Personal Group Distribution

4

Press

2

to accept the mailbox number if it

Lists, they must have been created

beforehand. To use the System

is correct.

Group Distribution Lists, check

You can add mailbox numbers by pressing

with your System Manager to see

if there is any list in your VPS.

2 . Then repeat step 3 and step 4. You can

specify a maximum of 20 mailboxes as the

Tip

Step 3 —

destination.

5

You can enter by name if you press [#]

Press

1

to record a message.

[1] first. Also, you can specify a Per-

6

sonal Group Distribution List or a Sys-

State your message at the tone.

tem Group Distribution List by enter-

ing the number followed by [#].

7

Press

1

to end recording.

Step 4 —

You can review the mailing list by

8

Press

2

to accept.

pressing [3].

Step 6 —

9

Press

1

to set delivery time or private sta-

You can press [2] to pause recording

tus.

while you are in the message record-

ing process. Restart the recording

10

Press

1

to specify the delivery time.

within 20 seconds, or the VPS will

stop it automatically.

11

Enter the time and

# .

Step 9 —

You can deliver the message immedi-

12

Press

1

for AM or

2 for PM.

ately and return to the main command

menu by pressing [2].

13

Enter the date (the day of the month) and

Step 10 —

You can deliver your message imme-

# .

diately after recording by pressing [2].

14

Press

2

to accept.

Then you will skip to step 14.

Step 11 —

15

Press

1

to set this message to a private

You can press [0] for Help menu. It

will guide you how to enter the time.

message. Otherwise, press 2 .

Sending Messages

3-2

Image 23

Contents Subscribers Guide Introduction Tip How to Use this ManualDiagram DescriptionCaller Terms to KnowSubscriber System ManagerGetting Started Table of Contents Recording the Names of Personal Group Distribution Lists Setting the Call Transfer StatusChapter Using Your Mailbox and the VPS Press * , then enter your mailbox number Enter the password if you have oneYou are now in the main command menu Opening Your Mailbox Mailbox LogAccessing VPS Services Restart LogChapter Receiving Messages Receiving Messages Log in the main command menuMessage Playback Options You can receive the whole menu by pressing 0 for Help Enter the date the day of the month Replying to MessagesFor PM Enter the mailbox number of the intended Message TransferSame as Receiving Messages PressErasing Messages Follow steps 2 3 ofReceiving Messages Enter the password and #Now, you are in the main command menu Receiving Message Waiting NotificationLive Call Screening Recording a Two-Way Conversation Chapter Sending Messages Delivering Messages to Other Subscribers Checking Mailbox Distribution Enter the telephone number Setting up an External Message Delivery ListTo add members To delete members Record your message See Recording Messages Enter the password Record recipients name and pressSending External Delivery Messages Checking and Setting External Message Delivery Status Chapter Caller Handling Record messages in the mailboxes Anyone who reaches the Voice Mail Service canRecording Messages for any caller Hang up the phone Recording Messages from a rotary phoneState your message Press the number of the appropriate lan Guage Receiving External Delivery Messages4Same as Receiving External Delivery Mes Sages Replying to External Delivery MessagesChapter Mailbox Setup Setting the Call Transfer Status Setting up a Covering Extension Enabling Intercom Paging Status Setting the Incomplete Call Handling StatusEnabling Leaving a Message Status Enabling Covering Extension Transfer StatusEnabling Operator Transfer Status Enabling Beeper Access StatusReturning to Top Menu Automated Attendant Service Status To set the message reception mode Setting the Message Reception ModeCeasing, as appropriate Recording Personal GreetingsFor Mailbox Management To change the greetingYou can change it at any time Changing Your PasswordPress For Mailbox Management To change the password VPS tells you the passwordPress For Mailbox Management Recording Your NameEnter the mailbox number to be added Entry of Personal Group Distribution ListsEnter the group number 1 Press 2 to add members to the listAssure that it is the right one VPS will play the recording for you when youRecording the Names of Personal Group Distribution Lists Specify a personal group distribution list. Then youTo delete the mailbox Deleting from Personal Group Distribution ListsPress To delete a member Message Waiting Lamp Notification Setting Enter the device number Setting Notification by CallingSetting Device Status 3Same as the Message Waiting Lamp StatusNotification Number Assignment Thirty-two seconds. The answers are recorded in a Setting Answer Lengths for the Interview MailboxAn Interview Mailbox plays prerecorded questions to Ten questions and set the answer lengths from four toRecording Questions for the Interview Mailbox Erasing Questions from the Interview Mailbox Entering a Mailbox Personal Greetings Memo Memo Panasonic Business Systems U.K