Avaya 15-601124 manual Listen to Voicemails, To listen to your Voicemails or your Group Voicemails

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Using Visual Voice: Overview of Visual Voice

5.2 Listen to Voicemails

To listen to your Voicemails or your Group Voicemails:

1.Press Voice.

2.Press Listen (for your messages) or <group name> (for your hunt group messages),for example, Sales (25).

3.When prompted, key in the password. If your extension has been configured as a trusted source, the password will not be required.

Note - If you do not have the required password, contact your administrator.

You will be presented with the following message categories for your messages:

∙New (5)

∙Old (7)

∙Saved (13)

Note - The total number of messages in each category is displayed in brackets.

4.Use the feature key to select the category, for example New.

The first message in the selected category will play; and the following message handling feature key options are displayed:

∙Next - Plays next message.

∙<< - rewinds current message by 5 sec

∙>> – fast forwards current message by 5 sec

∙Pause- pauses the current message/resumes playing

∙Delete - Delete the current message.

∙Save - Change the current message's category to 'saved'

∙Previous – Plays previous message

∙Copy- Copy the message to another mailbox or mailboxes. If selecting more than one mailbox, the entries must be separated with a #.

To add a covering message to the copied voicemail:

1.Press Copy, and add the recipients. The feature keys change to the copy options.

2.Press Pre-Rec

3.Record your message

4.Press Stop

5.Press Listen to check your message. You can change the message by selecting Pre-Rec again.

6.Press Send.

Note

∙Depending on the number of feature keys available, you may need to use the scrolling facility to see all of the options.

4610/5610 Phone	Page 35
IP Office	15-601124 Issue 05a (16 July 2009)

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Contents 4610/5610 Phone User Guide IP Office4610/5610 Phone IP Office Contents Page Chapter Telephone Page Telephone Headset Jack Headset∙ Call Coverage Appearance Call Appearance Keys∙ a Bridged Appearance ∙ a Line AppearanceCall Appearance Key Icons System FeaturesTo log back on Logging OnLogging Off To log your phone off Press OptionsDisplay No UserChapter Basic Call Handling Features To answer calls at your own extension Basic Call Handling FeaturesDefault ring cadences are Answering a CallTo automatically make a call Making a CallClearing a Call To manually make a callTo manually make a call ∙ Press Headset Headset WorkingTo answer an incoming call ∙ Press Headset To clear a headset callTo end a speakerphone call SpeakerphoneTo change from the speakerphone to the handset To change from the handset to the speakerphoneTo redial the last dialed number Speed DialRedial To redial a previously dialed numberTo put an existing call on hold MuteHold To prevent the other person on the line from hearing youTransfer To add another party to a call ConferencePage Chapter Using Speed Dials Overview of Speed Dials Using Speed DialsDeleting a Speed Dial Dialling a Speed Dial NumberAdding a Speed Dial from the Call Log Editing a Speed DialTo add a new speed dial Adding a New Speed DialUsing Speed Dials Adding a New Speed Dial Page Chapter Using the Call Log Overview of the Call Log Using the Call LogMaking a Call from an Individual Log entry Accessing the Call LogsDisplaying an Individual Log Entry Exiting the Call Logs Turning a Log Entry into a Speed DialDeleting an Individual Log Entry Deleting All Entries from a LogChapter Using Visual Voice Overview of Visual Voice Using Visual VoicePress Pre-Rec Listen to VoicemailsTo listen to your Voicemails or your Group Voicemails To add a covering message to the copied voicemailTo transfer the call to another mailbox Send a VoicemailVoicemail Transfer To send a message to another person or Group Press VoiceChanging Your Greeting Changing Your Mailbox PasswordTo change your Mailbox password Press PasswordTo view or change the current email alert status Email AlertsChapter Changing Options Personal Ringing Viewing IP SettingsChanging Options Changing Key Labels To adjust the contrast level Press OptionsDisplaying Contrast To change the language Press Options Displaying Language SelectionPhone Screen on Answer Visual Alerting Display Call TimersPhone Screen on Calling Message Display RatePage Chapter Function Keys Programming your own functions Function KeysOverview of the Function Keys Name Description Toggles Data Function Key ProgrammingName Description Toggles Admin1 Shorthand Programming ModeAdmin Pages Press Admin or Admin Longhand Programming ModeChapter System Features Call Forwarding System FeaturesIntroduction Call WaitingTo use Follow-Me-To from your home extension Diverting CallsDo Not Disturb To use Follow-Me-Here from another extensionRing Back Parking CallsPrivate Call Additionally VoicemailFollowing options are available for voicemail Default Feature Codes Chapter Management Troubleshooting To test the phones lights and display Management and TroubleshootingTesting Your Phone OverviewTroubleshooting Chart Page Index Page 4610/5610 Phone IP Office 4610/5610 Phone IP Office