AT&T 5840 user manual About Mailboxes, About Announcements

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5840_CIB_2ATT 2002.11.7 5:50 PM Page 51

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3. All other messages will be recorded in Mailbox 1.

About Announcements

•You can record up to two different announcements — one for normal answering and one for when you’ve set the system to play the announcement only.

•Use normal answering when you want the system to record callers’ messages. Use Announce Only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: “Hello. Please leave a message after the tone.” The Announce Only pre-recorded announcement says: “We’re sorry, messages to this number cannot be accepted.”

•By setting Announce Only to on or off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See “Change announce only” on page 54 to change your announcement selection.

ANSWERING SYSTEM OPERATION

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Contents With Caller ID/Call Waiting Part 1 Important Product InformationAdvanced American Telephones. All Rights Reserved Contents Parts List Before YOU BeginBefore YOU Begin About Caller Identification Caller ID About the Calls LogAbout Adding Handsets Table/Desk Installation InstallationInstallation Connect the telephone line cord Connect the power cordInstall the handset battery Charge the handset batteryCheck for dial tone Wall Installation Follow Steps 3-5 in Table/Desktop InstallationSpare Battery/Power Failure Backup Belt Clip HeadsetFeature Setup Menu Feature Setup HandsetFeature Setup Handset Set TimeClock Mode Sound Select Ringer Volume #01 Ringer MelodyVibrate Control OFFLow Batt Tone Highlights LOW Batt ToneRange Tone Feature Setup Handset Keypad ToneSet Contrast Language Setting EnglishFeature Setup Base Feature Setup BasePress Menu . Use To highlight Base SETTINGS, then press Dial Mode Tone/Pulse Contrast Language Answer a Call Telephone OperationMake a Call At the HandsetHandset VolumeTelephone Operation Base SpeakerMake a Call Switch Between Handset and SpeakerphoneHandset Speakerphone Answer a CallBase Speakerphone Dialing OptionsRedial Save a Redial NumberDelete a Redial Number Flash/Call Waiting BaseMute Hold Temporary Tone Dialing Display Screen Messages Screen Displays WhenHandset Icons This Icon IndicatesBase Icons Base LightsLight Status Indicates Three quick beeps Tones and What They MeanTone Indicates One beepIntercom Operation Intercom OperationIntercom Calls Answering Intercom End IntercomAnswer an Incoming Call While on an Intercom Call Blind Call Transfer From the HandsetConference Calling Phone Book Phone BookKeypad Characters George Dial a Number in Phone BookGeorge Edit a Number/Name in Phone BookDelete a Number/Name in Phone Book Caller ID Operation Caller ID OperationCaller ID Operation Review Calls LogStore Record in Phone Book Display Dial Remove Call Records Removing a Specific Call RecordRemoving All Records Answering System Operation AT the Base Audible IndicatorsAnswering System Operation Turn Answering System On/OffAbout Mailboxes About AnnouncementsAnswering System Operation Record Your AnnouncementAnswering System Feature Setup Feature Summary System Announces DESCRIPTION/DIRECTIONSListen to, Save & Delete Messages Play MessagesDelete Messages Adjust Playback Volume Call Screening/InterceptRecord a Memo Message Window Display Window Displays WhenConnect with the Answering System Voice MenuRemote Access Commands Function CommandCharge the Handset Battery Pack Battery LifeBattery Indicator BatteriesSpare Battery Replace the Handset Battery Pack Case Case of DifficultyPhone If you hear noise or interference when using the phone To re-initialize the handset and baseDifficulty Problem SolutionIf the phone does not ring when you receive a call If your telephoneCaller ID If the caller’s name or phone number is not displayedAnswering System If messages areIncomplete Announcement isn’t Case of DifficultyIf your outgoing ClearDefault Settings Default SettingsDefault Settings Function Default SettingTechnical Specifications Technical SpecificationsTechnical Specifications Index IndexKeypad Tone TONE/PULSE