Cisco Systems OL-23884-03 Sending Broadcast Messages to Select Locations, Choose Select Locations

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Administering Broadcast Messages

Sending Broadcast Messages to Select Locations

Note Not all menu items are valid for all users. If you receive a “Networking messaging is disabled” message, this feature is disabled.

To record and send a broadcast message to select locations:

Step 1 Perform the steps in the “Logging In To VoiceView Express” section on page 33 to display the Personal Mailbox menu.

Step 2 From the Personal Mailbox menu, choose Administer Broadcast Msgs and press Select. The Send Broadcast Messages menu appears.

Step 3 Choose Select Locations.

Step 4 Address message by location ID number or (optionally) press Name, then:

•To address by location ID, use the dial pad to enter the exact location ID number.

•To address by location name, use the dial pad to enter the location name or partial location name to search for matching names. Each key represents one or more characters. Continue to rapidly press the key to select the desired letter from the menu.

Step 5 Press Submit. The Matching Address menu appears.

Step 6 Choose the desired address and press Add to build a recipient list.

Step 7 After adding an address, press any of the following soft keys:

•AddMore—Return to Address by Number window and add another address to the recipient list.

•Remove—Remove address from list. You cannot empty the list by removing the only recipient.

•Cancel—Cancel operation.

•Record—Switch on the microphone and begin recording. Say your message, then press Stop. To cancel recording, press Stop immediately, then press Cancel.

Step 8 After recording the message, review start and end time for the broadcast message. Press Cancel to cancel the message or press OK to display the Send Broadcast Message menu.

Step 9 To send the message immediately, press Send; otherwise, choose one of the following and press Select.

•Listen to Recorded Message—Play message to be sent.

•Record Again—Switch on the microphone and begin recording. Say your message, then press Stop.

•Edit Recipients—Return to Recipient List menu where you can add or remove recipients.

•Review Start & Stop Time—Display window, then press Cancel to cancel the message or press OK to accept the start and end time for the broadcast message.

•Set Start Time—Display the Set Start Time menu. See the “Specifying Start or End Time” section on page 50 to modify the start time.

•Set End Time—Display the Set End Time menu. See the “Specifying Start or End Time” section on page 50 to modify the end time.

Cisco Unity Express 8.6 Voicemail User’s Guide for Advanced Features

 

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Contents Contents Restrictions Related Topic Document Title or URL Related DocumentsLogging in Without Entering Your PIN Accessing Cisco Unity Express by PhoneVoice-mail Options Calling the Message Sender Using Live ReplyOption To manage fax messages Managing Fax MessagesOption Description Setting Up and Using a Printer for FaxesDelivering Nonsubscriber Messages Accessing Message OptionsManaging Greetings Accessing Setup OptionsRecording the Message Greetings Default Precedence Rules Rerecording Your Current Greeting Managing GreetingsTurning Greetings On and Off Rerecording Your Standard Greeting Setting Up Message NotificationRerecording Your Alternate Greeting Reviewing All GreetingsChoosing the Device to Notify Accessing the Notification MenuChanging the Notification Phone Number Configuring the Notification Schedule Setting Extra DigitsIf You Entered Press Changing the Schedule for All DaysChanging the Schedule for a Specific Day Changing Notification Preferences Setting up Cascading NotificationAdding Cascading Notification Rules Playing Your Cascading Notification RulesChanging Cascading Notification Rules Using Distribution ListsDeleting Cascading Notification Rules Configuring Private Distribution Lists Accessing the Distribution Lists MenuReviewing Your Private Distribution Lists Modifying a Private Distribution List Adding a Private Distribution ListAdding a Member to a Private Distribution List Deleting a Private Distribution List Configuring Public Distribution ListsReviewing Public Distribution Lists Modifying a Public Distribution List Adding a Public Distribution ListAdding a Member to a Public Distribution List Recording the Name of a Public Distribution List Removing a Member from a Public Distribution ListChanging Your Recorded Name Changing Your PasswordDeleting a Public Distribution List Recording a Live Conversation What to Do When Receiving Notifications by PhoneDownloading Voice-mail Messages Receiving Voice-mail Messages in Your E-mailIf You Receive Meaning After Receiving Voice-Mail MessagesPrivate Voice-Mail Messages Broadcast MessagesPage Personal Mailbox Menu Supported Cisco Unified IP Phones for VoiceView ExpressLogging In To VoiceView Express Press ServicesLogging In if Your PIN is Expired Retrieving and Sending Messages in VoiceView ExpressLogging In Limitations for VoiceView Express Information About Soft Keys for Voice-Mail MessagesFwdMsg DeleteHome ListenPreviewing a Fax Listening to Voice MessagesPress Preview Fax Printing a Fax Replying to a Voice Message Accessing Live Reply in VoiceView ExpressChoose 1, Print to Fax Number, then press Select Choose Reply Via Voice MailChoose 2 Call extension. Press Select Forwarding a Fax or Voice MessageSending Voice Messages Specifying Delivery Time Setting up Nonsubscriber Message DeliveryListen to Recorded Message-Play message to be sent Changing the Sort Order of Your Inbox Managing Your InboxFiltering Messages in Your Inbox Personalizing Your SettingsManaging Your Greetings Managing Message Settings Editing the Notification Schedule Recording Your Name Changing Your PINLogging In to General Delivery Mailboxes Configuring Your Zero-out NumberAdministering Broadcast Messages Choose Select Locations Sending Broadcast Messages to Select LocationsSpecifying Start or End Time Where to Go NextDisclaimer for Recording a Conversation OL-23884-03

OL-23884-03 specifications

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