Cisco Systems OL-23884-03 manual Sending Voice Messages

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Note

Retrieving and Sending Messages in VoiceView Express

Sending Voice Messages

To record and send a voice-mail message:

Step 1 Perform steps in the “Logging In To VoiceView Express” section on page 33 to display the Personal Mailbox menu.

Step 2 From the Personal Mailbox menu: Choose Send Message and press Select.

Step 3 Address message by number or (optional) press Name to open the Address by Name window, then:

•To address by number, use the dial pad to enter the exact number for the recipient. For extensions at remote locations, enter the location ID before the extension number.

•To address by name, use the dial pad to enter the recipient’s name or partial name to search for matching names.

Note If activated by your administrator, you can search the global directory for the names and numbers of other users. Press Global.

Step 4 Press Submit. The Matching Address menu appears.

Step 5 Choose the desired address and press Add to build a recipient list.

Step 6 After adding an address, press any of the following soft keys:

•AddMore—Return to the Address by Number window to add addresses to the recipient list.

•Remove—Remove the address from the list. You cannot empty the list by removing the only recipient.

•Cancel—Cancel the operation.

•Record—Switch on the microphone and begin recording. Say your message, then press Stop. The Send Message menu appears.

Step 7 To send immediately after recording the message, press Send; otherwise, choose any of the following and press Select:

•Listen to Recorded Message—Play the message to be sent.

•Record Again—Switch on the microphone and begin recording. Say your message, then press Stop.

•Edit Recipients—Return to Recipient List menu where you can add or remove recipients.

•Mark as Urgent—Mark or unmark the message to be sent.

•Mark as Private—Mark or unmark the message to be sent.

•Mark as Secure—Mark or unmark the message to be sent.

This option is only available if enabled by your system administrator.

•Message Delivery Time—Display the Send Message menu. See the “Specifying Delivery Time” section on page 41 to schedule delivery of the message to be sent.

Cisco Unity Express 8.6 Voicemail User’s Guide for Advanced Features

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Contents Contents Restrictions Related Documents Related Topic Document Title or URLAccessing Cisco Unity Express by Phone Logging in Without Entering Your PINVoice-mail Options Calling the Message Sender Using Live ReplyOption Managing Fax Messages To manage fax messagesSetting Up and Using a Printer for Faxes Option DescriptionAccessing Message Options Delivering Nonsubscriber MessagesManaging Greetings Accessing Setup OptionsRecording the Message Greetings Default Precedence Rules Rerecording Your Current Greeting Managing GreetingsTurning Greetings On and Off Setting Up Message Notification Rerecording Your Standard GreetingRerecording Your Alternate Greeting Reviewing All GreetingsAccessing the Notification Menu Choosing the Device to NotifyChanging the Notification Phone Number Setting Extra Digits Configuring the Notification ScheduleChanging the Schedule for All Days If You Entered PressChanging the Schedule for a Specific Day Setting up Cascading Notification Changing Notification PreferencesPlaying Your Cascading Notification Rules Adding Cascading Notification RulesChanging Cascading Notification Rules Using Distribution ListsDeleting Cascading Notification Rules Configuring Private Distribution Lists Accessing the Distribution Lists MenuReviewing Your Private Distribution Lists Adding a Private Distribution List Modifying a Private Distribution ListAdding a Member to a Private Distribution List Deleting a Private Distribution List Configuring Public Distribution ListsReviewing Public Distribution Lists Modifying a Public Distribution List Adding a Public Distribution ListAdding a Member to a Public Distribution List Removing a Member from a Public Distribution List Recording the Name of a Public Distribution ListChanging Your Recorded Name Changing Your PasswordDeleting a Public Distribution List What to Do When Receiving Notifications by Phone Recording a Live ConversationReceiving Voice-mail Messages in Your E-mail Downloading Voice-mail MessagesAfter Receiving Voice-Mail Messages If You Receive MeaningPrivate Voice-Mail Messages Broadcast MessagesPage Supported Cisco Unified IP Phones for VoiceView Express Personal Mailbox MenuPress Services Logging In To VoiceView ExpressRetrieving and Sending Messages in VoiceView Express Logging In if Your PIN is ExpiredLogging In Limitations for VoiceView Express Information About Soft Keys for Voice-Mail MessagesDelete FwdMsgHome ListenPreviewing a Fax Listening to Voice MessagesPress Preview Fax Printing a Fax Accessing Live Reply in VoiceView Express Replying to a Voice MessageChoose 1, Print to Fax Number, then press Select Choose Reply Via Voice MailForwarding a Fax or Voice Message Choose 2 Call extension. Press SelectSending Voice Messages Specifying Delivery Time Setting up Nonsubscriber Message DeliveryListen to Recorded Message-Play message to be sent Managing Your Inbox Changing the Sort Order of Your InboxFiltering Messages in Your Inbox Personalizing Your SettingsManaging Your Greetings Managing Message Settings Editing the Notification Schedule Changing Your PIN Recording Your NameConfiguring Your Zero-out Number Logging In to General Delivery MailboxesAdministering Broadcast Messages Sending Broadcast Messages to Select Locations Choose Select LocationsWhere to Go Next Specifying Start or End TimeDisclaimer for Recording a Conversation OL-23884-03