Cisco Systems OL-23857-01 manual Sending Voice Messages

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Retrieving and Sending Messages in VoiceView Express

•Done—Display the Send Message menu.

Step 6 To send immediately after recording a message, press Send; otherwise, choose any of the following and press Select:

•Listen to Introduction—Play recorded introduction for message to be sent.

•Record Introduction—Switch on the microphone and begin recording. Say your message, then press Stop.

•Edit Recipients—Return to Recipient List menu where you can add or remove recipients.

•Mark as Urgent—Mark or unmark message to be sent.

•Mark as Private—Mark or unmark message to be sent.

•Message Delivery Time—Display Send Message menu. See the “Specifying Delivery Time” section on page 39 to schedule delivery of the message to be sent.

Sending Voice Messages

To record and send a voice-mail message:

Step 1 Perform steps in the “Logging In To VoiceView Express” section on page 33 to display the Personal Mailbox menu.

Step 2 From the Personal Mailbox menu: Choose Send Message and press Select.

Step 3 Address message by number or (optional) press Name to open the Address by Name window, then:

•To address by number, use the dial pad to enter the exact number for the recipient. For extensions at remote locations, enter the location ID before the extension number.

•To address by name, use the dial pad to enter the recipient’s name or partial name to search for matching names.

Note If activated by your administrator, you can search the global directory for the names and numbers of other users. Press Global.

Step 4 Press Submit. The Matching Address menu appears.

Step 5 Choose the desired address and press Add to build a recipient list.

Step 6 After adding an address, press any of the following soft keys:

•AddMore—Return to the Address by Number window to add addresses to the recipient list.

•Remove—Remove the address from the list. You cannot empty the list by removing the only recipient.

•Cancel—Cancel the operation.

•Record—Switch on the microphone and begin recording. Say your message, then press Stop. The Send Message menu appears.

Step 7 To send immediately after recording the message, press Send; otherwise, choose any of the following and press Select:

•Listen to Recorded Message—Play the message to be sent.

Cisco Unity Express 8.0 Voicemail User’s Guide for Advanced Features

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Contents Contents Restrictions Related Documents Related Topic Document Title or URLAccessing Cisco Unity Express by Phone Logging in Without Entering Your PINOption Calling the Message Sender Using Live ReplyVoice-mail Options Managing Fax Messages To manage fax messagesSetting Up and Using a Printer for Faxes Option DescriptionAccessing Message Options Delivering Nonsubscriber MessagesRecording the Message Accessing Setup OptionsManaging Greetings Greetings Default Precedence Rules Turning Greetings On and Off Managing GreetingsRerecording Your Current Greeting Rerecording Your Alternate Greeting Setting Up Message NotificationRerecording Your Standard Greeting Reviewing All GreetingsAccessing the Notification Menu Choosing the Device to NotifyChanging the Notification Phone Number Setting Extra Digits Configuring the Notification ScheduleChanging the Schedule for All Days If You Entered PressChanging the Schedule for a Specific Day Setting up Cascading Notification Changing Notification PreferencesPlaying Your Cascading Notification Rules Adding Cascading Notification RulesDeleting Cascading Notification Rules Using Distribution ListsChanging Cascading Notification Rules Reviewing Your Private Distribution Lists Accessing the Distribution Lists MenuConfiguring Private Distribution Lists Adding a Private Distribution List Modifying a Private Distribution ListAdding a Member to a Private Distribution List Reviewing Public Distribution Lists Configuring Public Distribution ListsDeleting a Private Distribution List Adding a Member to a Public Distribution List Adding a Public Distribution ListModifying a Public Distribution List Removing a Member from a Public Distribution List Recording the Name of a Public Distribution ListDeleting a Public Distribution List Changing Your PasswordChanging Your Recorded Name What to Do When Receiving Notifications by Phone Recording a Live ConversationIf You Receive Meaning Receiving Voice-mail Messages in Your E-mailDownloading Voice-mail Messages Broadcast Messages After Receiving Voice-Mail MessagesPrivate Voice-Mail Messages Page Supported Cisco Unified IP Phones for VoiceView Express Personal Mailbox MenuPress Services Logging In To VoiceView ExpressLogging In Limitations for VoiceView Express Retrieving and Sending Messages in VoiceView ExpressLogging In if Your PIN is Expired Information About Soft Keys for Voice-Mail MessagesHome DeleteFwdMsg ListenReplying to a Voice Message Listening to Voice MessagesPrinting a Fax Choose 1, Print to Fax Number, then press SelectChoose 2 Call extension. Press Select Accessing Live Reply in VoiceView ExpressForwarding a Fax or Voice Message Sending Voice Messages Setting up Nonsubscriber Message Delivery Specifying Delivery TimeManaging Your Inbox Listen to Recorded Message-Play message to be sentFiltering Messages in Your Inbox Personalizing Your SettingsChanging the Sort Order of Your Inbox Managing Message Settings Managing Your GreetingsEditing the Notification Schedule Changing Your PIN Recording Your Name Configuring Your Zero-out NumberLogging In to General Delivery Mailboxes Administering Broadcast Messages Sending Broadcast Messages to Select Locations Choose Select LocationsWhere to Go Next Specifying Start or End TimeDisclaimer for Recording a Conversation OL-23857-01
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