Polycom 3725-03305-001 manual Creating and Managing Your Meetings

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Creating and Managing Your Meetings

○Date and Time Click inside the text box to display a calendar. Use the calendar to schedule the day, and use the Hour and Minute sliders to schedule the start time. When finished, click Done.

○Duration Click inside the text box to display Hour and Minute siders. Use the Duration’s Hour and Minute sliders to schedule the meeting duration. When finished, click Done.

○Use Personal VMR Check the Personal VMR checkbox, and enter your VMR number. This is optional. Note:

»If your personal VMR requires a passcode, you must select and then enter the passcode in the Attendee Passcode and Host Passcode text boxes

»This field and checkbox does not appear unless the Allow use of PersonalVmr checkbox is selected on the Settings > Conference Settings screen.

○Invite People Enter email addresses using one or both of the following procedures:

»Enter the each email address individually separated with a semicolon

»Click Add From Contacts to select contacts in your address book. The Select Attendees screen displays, shown next. Use the search field to find your contacts. Check the box for each contact you want to include and select Invite to Meeting. For information about your address book, see Managing Your Address Book.

○Require Authentication To require user ID and password authentication. Active Directory users are always required to enter their username and password credentials. When Required Authentication is selected, local users are also required to enter their user ID and password. This is optional.

○Attendee Passcode To require a passcode to enter a meeting, enter a passcode in the Attendee Passcode text box. The passcode must be numeric; maximum of 10 characters.

Polycom Inc.

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Contents

RealPresence CloudAXIS Suite Limitation of Liability TrademarksDisclaimer Customer FeedbackContents Troubleshooting Related Documents Polycom CommunityInformation Elements Conventions Used in this GuideTerms and Writing Conventions Typographic Conventions BoldWhat’s in this Guide? Underlined BlueGetting Started Learning the Minimum Requirements Minimum Software RequirementsMinimum Browser Requirements Supported Bandwidth, Video Format, and ResolutionsMinimum Software Component Requirements Minimum Hardware RequirementsCreating and Managing Your Meetings Accessing the Portal Creating and Managing Your MeetingsCreating Meetings Scheduling a MeetingCreating and Managing Your Meetings Creating and Managing Your Meetings Starting a Meeting Immediately Starting Your Scheduled Meetings To access the meeting from the portal Select CalendarViewing Your Scheduled Meetings To edit your scheduled meeting Click Calendar Managing Your Scheduled MeetingsEditing Your Scheduled Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Adding Contacts Managing Your Address BookDeleting your Scheduled Meetings To delete your scheduled meeting Click CalendarEditing Contacts To add edit a contactDeleting Contacts To delete a contactManaging Your Personal Details Creating and Managing Your Meetings Page Participating in Meetings ∙ Approving Presenter Rights ∙ Changing Your Microphone and Speakers ∙ Requesting Presenter Rights Accessing the Dtmf Keypad Joining a MeetingParticipating in Meetings Join Bridge Option Selecting Video Preferences Portal Video Preference ScreenIcon Description Meeting Experience Options Meeting Experience ScreenParticipants Leave Sharing Your Content Recording a Meeting Controlling the Display ScreenTo assign presenter rights Retrieving a Recording of a MeetingAssigning Presenter Rights To approve presenter rights Approving Presenter RightsEnding a Meeting To invite participants Inviting Participants during a MeetingInviting Participants with an Email Message Click Add Skype Contacts Click Add Facebook ContactsClick Add Google Talk Contacts Controlling the Display ScreenLeaving a Meeting Hiding and Displaying Your Video Stream Managing Privacy SettingsChanging Your Camera Muting and Unmuting Your MicrophoneParticipating in Meetings Changing Your Microphone and Speakers To change your microphoneParticipating in Meetings Select Check to be a presenter Requesting Presenter RightsTo request presenter rights Sharing Your Content To share your contentViewing Shared Content Using Group ChatParticipating in Meetings Accessing the Dtmf Keypad To access the Dtmf keypadYou can now enter Dmtf commands Unable to Create Meetings Unable to Launch the Welcome ScreenUnable to Send Email Notifications Login Fields Do Not AppearUnable to Add an Active Directory User Receiving External Server Not Set MessageResolving Audio Issues Experiencing Issues with Internet ExplorerForgot and Change Password Requests Receiving the Camera Silhouette ImageIncrease the Microphone Level Resolving Miscellaneous Audio IssuesTo disable Windows audio enhancements using Windows Related Documents Polycom Community

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