Polycom 3725-03305-001 manual Viewing Your Scheduled Meetings, Starting Your Scheduled Meetings

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Creating and Managing Your Meetings

Selecting Video Preferences. For help with inviting participants, see Inviting Participants during a Meeting.

Viewing Your Scheduled Meetings

Select the Calendar tab to view your scheduled meetings. When the Calendar screen opens, sort through your scheduled meetings by selecting one of the following options:

∙Today Displays all meetings you have scheduled for the current day. Select Prev or Next to navigate through your list of scheduled meetings for that day.

∙Weekly Displays your scheduled meetings per week. Select Prev or Next to navigate through your list of scheduled meetings per week.

∙Monthly Displays your scheduled meetings per month. Select Prev or Next to navigate through your list of scheduled meetings per month.

Starting Your Scheduled Meetings

When a meeting is scheduled, the portal sends each attendant an email containing a web URL. Participants use the web URL to access the meeting but are unable to interact with each other until a presenter has logged in. A presenter can be either a participant given a special passcode to enter the meeting as a presenter or the meeting’s creator. The meeting’s creator automatically has presenter rights and accesses the meeting directly from the portal or using the web URL sent in the email notification. This section explains how the meeting’s creator accesses the meeting from the portal. Before you begin, log in to the portal.

To access the meeting from the portal:

1Select Calendar.

2Locate the meeting. To learn how to locate a meeting in your calendar, see Viewing Your Scheduled Meetings.

3Select Host. The welcome screen displays with options for video preferences. See

Polycom Inc.

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Contents

RealPresence CloudAXIS Suite Disclaimer TrademarksLimitation of Liability Customer FeedbackContents Related Documents Polycom Community TroubleshootingInformation Elements Conventions Used in this GuideTerms and Writing Conventions Bold Typographic ConventionsUnderlined Blue What’s in this Guide?Getting Started Minimum Software Requirements Learning the Minimum RequirementsMinimum Software Component Requirements Supported Bandwidth, Video Format, and ResolutionsMinimum Browser Requirements Minimum Hardware RequirementsCreating and Managing Your Meetings Creating and Managing Your Meetings Accessing the PortalScheduling a Meeting Creating MeetingsCreating and Managing Your Meetings Creating and Managing Your Meetings Starting a Meeting Immediately Starting Your Scheduled Meetings To access the meeting from the portal Select CalendarViewing Your Scheduled Meetings To edit your scheduled meeting Click Calendar Managing Your Scheduled MeetingsEditing Your Scheduled Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings Deleting your Scheduled Meetings Managing Your Address BookAdding Contacts To delete your scheduled meeting Click CalendarTo add edit a contact Editing ContactsTo delete a contact Deleting ContactsManaging Your Personal Details Creating and Managing Your Meetings Page Participating in Meetings ∙ Approving Presenter Rights ∙ Changing Your Microphone and Speakers ∙ Requesting Presenter Rights Joining a Meeting Accessing the Dtmf KeypadParticipating in Meetings Join Bridge Option Portal Video Preference Screen Selecting Video PreferencesIcon Description Meeting Experience Screen Meeting Experience OptionsParticipants Leave Sharing Your Content Controlling the Display Screen Recording a MeetingTo assign presenter rights Retrieving a Recording of a MeetingAssigning Presenter Rights To approve presenter rights Approving Presenter RightsEnding a Meeting To invite participants Inviting Participants during a MeetingInviting Participants with an Email Message Click Add Facebook Contacts Click Add Skype ContactsClick Add Google Talk Contacts Controlling the Display ScreenLeaving a Meeting Changing Your Camera Managing Privacy SettingsHiding and Displaying Your Video Stream Muting and Unmuting Your MicrophoneParticipating in Meetings To change your microphone Changing Your Microphone and SpeakersParticipating in Meetings Select Check to be a presenter Requesting Presenter RightsTo request presenter rights To share your content Sharing Your ContentUsing Group Chat Viewing Shared ContentParticipating in Meetings To access the Dtmf keypad Accessing the Dtmf KeypadYou can now enter Dmtf commands Unable to Launch the Welcome Screen Unable to Create MeetingsUnable to Add an Active Directory User Login Fields Do Not AppearUnable to Send Email Notifications Receiving External Server Not Set MessageForgot and Change Password Requests Experiencing Issues with Internet ExplorerResolving Audio Issues Receiving the Camera Silhouette ImageIncrease the Microphone Level Resolving Miscellaneous Audio IssuesTo disable Windows audio enhancements using Windows Polycom Community Related Documents

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