Polycom 3725-03305-001 manual Creating and Managing Your Meetings

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Creating and Managing Your Meetings

4Change the fields you want to edit:

○Meeting Name Enter the purpose of your meeting. For example, ‘Engineering Initiatives Meeting’. This is optional.

○Agenda Enter a conference description. Information entered in the Agenda text box is sent to all the invited participants. This is optional.

○Date and Time Click inside the text box to display a calendar. Use the calendar to schedule the day and use the Hour and Minute sliders to schedule the start time. When finished, click Done.

○Duration Click inside the text box to display Hour and Minute siders. Use the Duration’s Hour and Minute sliders to schedule the meeting duration. When finished, click Done.

○Use Personal VMR Check the Personal VMR checkbox and enter your VMR number. This is optional. Note that if your personal VMR requires a passcode, you must select the enter the passcode in the Attendee Passcode and Host Passcode text boxes.

○Invite People Enter email addresses using one or both of the following procedures:

Polycom Inc.

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Contents

RealPresence CloudAXIS Suite Customer Feedback TrademarksDisclaimer Limitation of LiabilityContents Related Documents Polycom Community TroubleshootingTerms and Writing Conventions Conventions Used in this GuideInformation Elements Bold Typographic ConventionsUnderlined Blue What’s in this Guide?Getting Started Minimum Software Requirements Learning the Minimum RequirementsMinimum Hardware Requirements Supported Bandwidth, Video Format, and ResolutionsMinimum Software Component Requirements Minimum Browser RequirementsCreating and Managing Your Meetings Creating and Managing Your Meetings Accessing the PortalScheduling a Meeting Creating MeetingsCreating and Managing Your Meetings Creating and Managing Your Meetings Starting a Meeting Immediately Viewing Your Scheduled Meetings To access the meeting from the portal Select CalendarStarting Your Scheduled Meetings Editing Your Scheduled Meetings Managing Your Scheduled MeetingsTo edit your scheduled meeting Click Calendar Creating and Managing Your Meetings Creating and Managing Your Meetings Creating and Managing Your Meetings To delete your scheduled meeting Click Calendar Managing Your Address BookDeleting your Scheduled Meetings Adding ContactsTo add edit a contact Editing ContactsTo delete a contact Deleting ContactsManaging Your Personal Details Creating and Managing Your Meetings Page Participating in Meetings ∙ Approving Presenter Rights ∙ Changing Your Microphone and Speakers ∙ Requesting Presenter Rights Joining a Meeting Accessing the Dtmf KeypadParticipating in Meetings Join Bridge Option Portal Video Preference Screen Selecting Video PreferencesIcon Description Meeting Experience Screen Meeting Experience OptionsParticipants Leave Sharing Your Content Controlling the Display Screen Recording a MeetingAssigning Presenter Rights Retrieving a Recording of a MeetingTo assign presenter rights Ending a Meeting Approving Presenter RightsTo approve presenter rights Inviting Participants with an Email Message Inviting Participants during a MeetingTo invite participants Click Add Facebook Contacts Click Add Skype ContactsLeaving a Meeting Controlling the Display ScreenClick Add Google Talk Contacts Muting and Unmuting Your Microphone Managing Privacy SettingsChanging Your Camera Hiding and Displaying Your Video StreamParticipating in Meetings To change your microphone Changing Your Microphone and SpeakersParticipating in Meetings To request presenter rights Requesting Presenter RightsSelect Check to be a presenter To share your content Sharing Your ContentUsing Group Chat Viewing Shared ContentParticipating in Meetings To access the Dtmf keypad Accessing the Dtmf KeypadYou can now enter Dmtf commands Unable to Launch the Welcome Screen Unable to Create MeetingsReceiving External Server Not Set Message Login Fields Do Not AppearUnable to Add an Active Directory User Unable to Send Email NotificationsReceiving the Camera Silhouette Image Experiencing Issues with Internet ExplorerForgot and Change Password Requests Resolving Audio IssuesTo disable Windows audio enhancements using Windows Resolving Miscellaneous Audio IssuesIncrease the Microphone Level Polycom Community Related Documents

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