Export lists and check for errors and warnings | 3M 747 manual

Step 7.2 – Export lists and check for errors and warnings

Once you have set up export parameters and previewed the export, you can export the list files and check for any errors and warnings.

The Data Manager Staff Guide provides descriptions on how to use the Summary Log and Export Log.

Procedure

1Insert a memory card into the memory-card drive.

2Click Refresh .

This displays any changes such as adding or removing files from the list folders.

3Select (check ) the lists and collection categories that you want to export.

Make sure the order that the shelf-order lists appear in the main window matches the physical location of items in the library.

4From the toolbar, click Export .

The Export Lists and Categories dialog displays a list of the files to be exported.

5Click OK.

Data Manager exports the selected lists and collection categories to the memory card.

Records with errors will not be exported.

Figure 15: Check () the lists and categories that you want to export.

6Check the Summary Log (located in the bottom pane of the main window) for any export errors or warnings.

7Correct any errors and warnings that are listed in the Error Log.

Errors are caused by missing or invalid barcodes in the list files generated by your circulation system.

Warnings may be caused by missing primary,
secondary or location (if used) information in the
list files generated by your circulation system.	Summary Log
	Summary Log

Figure 16: Scroll down the summary log to view any export errors and warnings.

© 3M 2011. All rights reserved.

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3M 747 setup guide Export lists and check for errors and warnings, Click Refresh, Summary Log

Contents

3M Library Systems Digital Data Manager ModelPage Installation and Setup Contents 3M Service Optional ProceduresTest your export formats Set import parameters 3M Data Manager Model 747 Software License 3M 2011. All rights reserved About Data Manager IntroductionRelated documents Installing Data Manager for the first time Installation and setup overviewProcedure Number Upgrading Data Manager Computer requirements Install Data Manager and DLA softwarePrivileges required for Data Manager Procedure Installing Data Manager softwareDatabase files reside in these locations For most installations, select all components Installing Digital Library Assistant DLA software If you have problems Install memory-card drive new drive onlyInstall the new memory-card drive Before you begin Check the memory-card drive’s operation Procedure Removing a memory card Configure memory card eject privileges Determine data-format requirements Determine import/export format requirementsGenerate list files Before attempting to use Data Manager… Create shelf-order, search-list, and import folders Create list foldersMove the list files into the correct folders Create folders for your lists Start Data Manager software Enter Admin Setup Can’t Find Export/Import Location Specify list folder and export/import locations To define barcode validation parameters Define list barcode validation parametersSelect Valid Characters Export-format parameters Set export parametersAbout location IDs To create export formats Create export formatsNew/Edit Export Format dialog box appears. See Figure Select an import format and click Set Default Designating a default export format optional Matching Primary Information Fields Set up Duplicate Item Definitions optionalMatching Secondary Information Fields Debug your export formats Test your export formatsTo preview the file export Click Refresh Export lists and check for errors and warningsSummary Log If you encounter excessive errors and warnings About debugging export errors and warningsIf you encounter a few errors and warnings Detecting errors and warnings For lists used by the DLA View the exported lists on the DLA or other equipment Set import parameters Default Import FormatsOverview Collection Categories Create and preview import formats Permanent Collection Categories Create collection categories To export collection category labels Export collection-category labels to the memory card To test your import formats Test your import formatsImport file list order Specifying language settings optional Optional ProceduresLanguage Settings dialog box appears To designate a default export format Designating a default export format optional Designating a default import format optional Separate each parameter in the Run field with a space Select 3M Digital Data Manager, then click Next 3M 2011. All rights reserved Command-line help Command-line operations and argumentsCommand-line operations Command-line arguments that modify normal behavior Error Code Error Message Command-line error codes and messages 3M Service phone numbers 3M ServiceInformation to gather 3M Library Systems Web Site