Model 6757i IP Phone User Guide | Aastra Telecom 6757I manual

Managing Calls

1.Press the Directory Key. The directory displays the number of entries in your list. If the Directory list is empty, "Directory Empty/Use Save to add" displays. The following is an example of the Directory List Header screen with 97 entries in the List.

Directory 97 items

Use to view

Press 1st letter

DeleteList -

- Add New

Quit -

2.You can access entries by pressing 2 and 5 to scroll through the list.

3.To search for an entry by name, press the dial pad number corresponding to the first letter of the name (for example, press 7 for the letter P). Continue to press the dial pad number to access other letters on the same key (for example, press 7 three times for ‘Ron’). If there are multiple entries under the same letter, you can use 2 and 5 to scroll through the list, or continue to press the next letters of the name to find a better match.

4.To dial the displayed number press or just lift the handset or press any line keys.

5.To add new entires, press Add New.

6.To delete the entire Directory List, press DeleteList.

7.Press the Quit to leave the Directory or press the Directory key again to quit.

Sorting Entries and Quick Search Feature

You can sort multiple numbers according to preference and perform a quick-search feature that allows you to enter the first letter that corresponds to a name in the Directory to find specific line items. The phone displays the first name with this letter.

Note: The quick-search feature in the Directory List works only when the Directory is first accessed.

Managing the Directory List

From the Directory List in the IP Phone UI, you can perform the following:

•“Adding New Entries to the Directory List” (page 173)

•“Editing Entries in the Directory List” (page 174)

•“Deleting Entries from the Directory List” (page 177)

•“Saving Entries to the Directory List” (page 178)

172	Model 6757i IP Phone User Guide

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Aastra Telecom 6757I manual Model 6757i IP Phone User Guide, Sorting Entries and Quick Search Feature

Contents

6757i IP Phone Page Software License Agreement IiiPage Table of Contents Defining an Emergency Dial Plan Multiple Line and Call AppearancesState-Based Softkeys Bottom Keys only Line Key Dialing a Number 152 Managing Calls 171 Vii Using the Expansion Modules 247 Viii About this Guide DocumentationModel 6757i IP Phone User Guide Phone Features IntroductionRequirements Installation and Setup Getting Started Plugging in and Starting the Phone Updating Configuration SIP Network Connected/Network Disconnected Idle Screen Idle Screen With Softkeys Configured ReferenceIdle Screen Idle Screen with Voicemail Messages Screen Display After Picking Up the Handset Idle Screen After Handset Pickup IP Phone Keys and Key Descriptions Key DescriptionsKeys Key Description IP Phone Keys and Key Descriptions IP Phone Keys and Key Descriptions Methods for Customizing Your Phone Phone Options via the IP Phone UIOption Number Call Forward Simplified Options Menu Using the IP Phone UI References Using the Aastra Web UI Phone Options via the Aastra Web UI Methods for Customizing Your Phone Headings Descriptions Status OperationAvailable Functions for Softkeys Settings Headings Descriptions Basic Phone Status Phone Status via IP Phone UISelect Phone Status Finding Your Phone’s IP Address Scroll to IP&MAC Addresses and press Select Phone Status via the Aastra Web UI SIP Account Status SIP Account Status Example Backup Registrar Line SIP Account Status Used? Status Description ConditionWhere Configuration Method Valid Values Default Value Customizing Your PhoneRing Tones and Tone Sets Ring Tones Configuring Ring Tones and Tone Sets Ring Tone SetsSelect Preferences Select Ring Tone Click on Basic Settings-Preferences-Ring Tones Press Done Select Tone Set Setting Contrast Level Contrast LevelSelect Contrast Level Setting the Backlight BacklightSelect Backlight Off If you selected Auto, press the Advanced softkey Live Dialpad Enabling/Disabling Live DialpadSelect Preferences Select Live Dialpad Audio Mode Set Audio Headset Mic Volume Setting Audio Mode and Headset Mic VolumeSelect Preferences Select Set Audio Select Audio Mode Headset Speaker/Headset Headset/Speaker Select Headset Mic Volume Configuring Time and Date Time and DateSet Time and Time Format Select Preferences Select Time and Date Select Set Time Select Time Format Set Date and Date FormatSelect Preferences Select Time and Date Select Date Format Set Time Zone Select Preferences Select Time and Date Select Time ZoneDaylight Savings Time Select Preferences Select Daylight Savings Min summertime 1h summertime Automatic Default Set Time ServersSelect Preferences Select Time and Date Select Time Server Select from Time Server 1, Time Server 2, or Time Server Click on Basic Settings-Preferences-Time and Date Setting Click to save your settings Language Specifying the Language to UseSelect Screen Language Français French Click on Basic Settings-Preferences-Language Settings Language Input Keypad Input Alphabet Tables EnglishFrench Key Uppercase Characters Lowercase Characters Spanish German Configuring Language Input Using the IP Phone UI ItalianExample Click on Basic Settings- Preferences-Language Settings Select Input Language Latin 2 Character Set User Password Setting a User PasswordSelect User Password and press Select If you change the password Then you need to Click on Operation-User Password Resetting a User Password Reset a User Password Click on Operation-Reset Restarting your phoneSelect Restart Phone Phone Lock Locking/Unlocking a PhoneLock the Phone Unlock the Phone Click on Operation-Phone Lock Lock the Phone? field, click Defining an Emergency Dial Plan Emergency Description Number Define an Emergency Dial Plan 911110 Line Keys and Softkeys Multiple Line and Call Appearances Softkeys Key Function Description None SpeeddialDo Not Disturb Busy Lamp Field BLF Services Key Function Description Speeddial/ConfDirectory Callers List Softkey Type Default States State-Based Softkeys Bottom Keys onlyState Description Key Display Behavior Label LAB Sat Jan 1 1218am Line Key Softkey Line/Call Appearance Lights Line Keys and Softkeys Configuring a Line Key Softkeys Expansion Module Keys Speeddial Key Speeddial PrefixKey Line=2 Enter Name Enter Number Line Save Backspace ABC Cancel Enter Name Creating a Speeddial Using the Speed Dial Edit Option Select Speed Dial Edit and press Select Line Keys and Softkeys Softkeys Click on Operation-Keypad Speeddial Editing Speeddial Keys Select Preferences Select Speed Dial Edit Edit the speeddial information as applicable and press Save Editing a Speeddial on a Softkey or Expansion Module Key Click on Operation-Keypad Speeddial Configuring a DND Key Do not Disturb DND Key Softkeys Busy Lamp Field BLF Key Configuring a BLF Key Global Through Click to save your changes Configuring a BLF List Key BLF List Key Through Expansion Module Keys Automatic Call Distribution ACD Key for Sylantro Servers Configuring an Automatic Call Distribution ACD Key Using the ACD Feature on your IP Phone Using the ACD KeyACD LED Table User ID and Password prompts displays Unavailable Log Out Line Keys and Softkeys Softkeys Expansion Module Keys Configuring Group Call Pickup GCP Key for Sylantro Servers Using Directed Call Pickup/Group Call Pickup Using Directed Call Pickup DCPUsing Group Call Pickup GCP Select an extension Press the Pickup Key to answer the call Services Key Top and Bottom keys are softkeys XML Key100 Model 6757i IP Phone User Guide Configuring XML Services Model 6757i IP Phone User Guide 101 102 Model 6757i IP Phone User Guide Configuring an XML Key Model 6757i IP Phone User Guide 103 104 Model 6757i IP Phone User Guide Accessing the XML Service From the Services MenuServices Key Model 6757i IP Phone User Guide 105 Configuring a WebApps Key WebApps Key106 Model 6757i IP Phone User Guide Using the WebApps Key Model 6757i IP Phone User Guide 107To use the WebApps key Configuring a Flash Key Flash Key108 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 109 Configuring a Sprecode Key Sprecode Key110 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 111 Park/Pickup Static Configuration Park/Pickup Keys112 Model 6757i IP Phone User Guide Park/Pickup Call Server Configuration Values Model 6757i IP Phone User Guide 113Server Park Values Pickup Values Configuring Park /Pickup using Static Configuration Click on Basic Settings-Preferences-General114 Model 6757i IP Phone User Guide Park/Pickup Key Configuration Key Configuration Using the Aastra Web UIConfiguring Park/Pickup using Key Configuration Model 6757i IP Phone User Guide 115 116 Model 6757i IP Phone User Guide Using the Park Call/Pickup Parked Call Feature Model 6757i IP Phone User Guide 117Park a Call 118 Model 6757i IP Phone User Guide Pickup a Parked Call Configuring a Last Call Return Key Last Call Return lcr Key Sylantro Servers onlyModel 6757i IP Phone User Guide 119 How it works 120 Model 6757i IP Phone User Guide Configuring a Call Forward Key Call Forward KeyModel 6757i IP Phone User Guide 121 122 Model 6757i IP Phone User Guide BLF/Xfer Model 6757i IP Phone User Guide 123BLF/Xfer Key Requirements and Functionality Configuring a BLF/Xfer Key 124 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 125 Speeddial/Xfer 126 Model 6757i IP Phone User GuideSpeeddial/Xfer Key Requirements and Functionality Configuring a Speeddial/Xfer Key Model 6757i IP Phone User Guide 127 128 Model 6757i IP Phone User Guide Speeddial/Conf Model 6757i IP Phone User Guide 129 Configuring a Speeddial/Conf Key 130 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 131 Services Key 132 Model 6757i IP Phone User Guide Configuring a Services Key Model 6757i IP Phone User Guide 133 134 Model 6757i IP Phone User Guide Configuring a Directory Key Directory KeyModel 6757i IP Phone User Guide 135 Directory Key 136 Model 6757i IP Phone User Guide Configuring a Callers List Key Callers List KeyModel 6757i IP Phone User Guide 137 Callers List Key 138 Model 6757i IP Phone User Guide Intercom Key Model 6757i IP Phone User Guide 139Intercom Key Configuring an Intercom Key 140 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 141 Configuring a Phone Lock Key Phone Lock Key142 Model 6757i IP Phone User Guide Using the Lock/Unlock Key on the IP Phone Model 6757i IP Phone User Guide 143 Configuring a Paging Key Paging Key Sends the RTP Stream144 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 145 Using the Paging Key 146 Model 6757i IP Phone User Guide Configuring a None Key None KeyModel 6757i IP Phone User Guide 147 148 Model 6757i IP Phone User Guide Configuring an Empty Key Empty KeyModel 6757i IP Phone User Guide 149 150 Model 6757i IP Phone User Guide Deleting a Key Model 6757i IP Phone User Guide 151 Making Calls Dialing a Number152 Model 6757i IP Phone User Guide Using Handsfree Speakerphone Model 6757i IP Phone User Guide 153 Using a Headset Advanced Volume Controls for the Headset MicTo change this volume To Make and Receive Calls Using a Headset Using Intercom Using the Icom KeyIncoming Intercom Features Aastra Web UI Description Model 6757i IP Phone User Guide 155 Incoming Intercom Features Description Aastra Web UI 156 Model 6757i IP Phone User Guide Accessing the Redial List RedialModel 6757i IP Phone User Guide 157 Deleting from the Redial List Mute 158 Model 6757i IP Phone User Guide Receiving Calls Answering an Incoming CallModel 6757i IP Phone User Guide 159 To answer the call Sending an Incoming Call to Voicemail 160 Model 6757i IP Phone User Guide Handling Calls Placing a Call on HoldModel 6757i IP Phone User Guide 161 To place a call on hold When on Hold 162 Model 6757i IP Phone User GuideAutomatic Hold Retrieving a Held Call Screen that displays when handset is lifted Transferring CallsModel 6757i IP Phone User Guide 163 Blind Transfer Transfer Key when handset is lifted 164 Model 6757i IP Phone User GuideTo transfer a call to another extension Conferencing Calls Model 6757i IP Phone User Guide 165Local Conferencing Using Local Conferencing 166 Model 6757i IP Phone User GuideConference Key Model 6757i IP Phone User Guide 167 Joining Two Active Calls in a Single ConferenceCentralized Conferencing for Sylantro and Broadsoft Servers Using Centralized Conferencing 168 Model 6757i IP Phone User Guide Setting Up Multiple Conferences for Sylantro Server only Model 6757i IP Phone User Guide 169 Ending Calls 170 Model 6757i IP Phone User GuideJoining Additional Parties to Active Conferences Accessing Your Directory Managing CallsDirectory List Model 6757i IP Phone User Guide 171 Sorting Entries and Quick Search Feature 172 Model 6757i IP Phone User GuideManaging the Directory List Model 6757i IP Phone User Guide 173 Adding New Entries to the Directory ListScreen Directory List Limitations 174 Model 6757i IP Phone User Guide Editing Entries in the Directory List Model 6757i IP Phone User Guide 175 Scrolling Multiple Screens Per Entry 176 Model 6757i IP Phone User Guide Arranging Multiple Screens Model 6757i IP Phone User Guide 177 Deleting Entries from the Directory List 178 Model 6757i IP Phone User Guide Saving Entries to the Directory List Model 6757i IP Phone User Guide 179 Directory Key Callers List KeyDirectory Key Redial List Key 180 Model 6757i IP Phone User Guide Downloading the Directory List to Your PC Model 6757i IP Phone User Guide 181 Download the Directory ListClick on Operation-Directory Callers List 182 Model 6757i IP Phone User GuideCaller’s List Screen Display Display Item Description Access the Callers List Model 6757i IP Phone User Guide 183Callers List Key Handsfree Button 184 Model 6757i IP Phone User Guide Edit Entries in the Callers List Model 6757i IP Phone User Guide 185 Delete Entries from the Callers List 186 Model 6757i IP Phone User Guide Download the Callers List to Your PCDownload the Callers List Account Configuration DND and Call Forwarding DND Account-Based ConfigurationModel 6757i IP Phone User Guide 187 Configuring DND 188 Model 6757i IP Phone User Guide Configuring DND Using the Aastra Web UI Model 6757i IP Phone User Guide 189 Click on Basic Settings-Account Configuration Using DND Modes via the IP Phone UI190 Model 6757i IP Phone User Guide DND in Account Mode DND in Phone Mode DefaultModel 6757i IP Phone User Guide 191 DND in Custom Mode 192 Model 6757i IP Phone User Guide Call Forward Account-Based Configuration Model 6757i IP Phone User Guide 193Page Configuring Cfwd Using the Aastra Web UI Model 6757i IP Phone User Guide 195 196 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 197 198 Model 6757i IP Phone User Guide Using Cfwd via the IP Phone UI Cfwd in Account ModeModel 6757i IP Phone User Guide 199 Cfwd Disabled 200 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 201 Change the State Change the Number Change the No. Rings Cfwd in Phone Mode 202 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 203 Calls 204 Model 6757i IP Phone User Guide Cfwd in Custom Mode Model 6757i IP Phone User Guide 205 206 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 207 Number 208 Model 6757i IP Phone User Guide Missed Calls Indicator Accessing and Clearing Missed CallsModel 6757i IP Phone User Guide 209 Using Voicemail Voicemail210 Model 6757i IP Phone User Guide Additional Features Configuring Suppression of Dtmf PlaybackStar Codes Suppress Dtmf Playback Click on Basic Settings-Preferences 212 Model 6757i IP Phone User Guide Configuring Display of Dtmf Digits Display Dtmf DigitsModel 6757i IP Phone User Guide 213 214 Model 6757i IP Phone User Guide Enable/Disable Call Waiting Model 6757i IP Phone User Guide 215Enabling/Disabling Call Waiting 216 Model 6757i IP Phone User Guide Configuring Call Waiting Tone Play Call Waiting ToneModel 6757i IP Phone User Guide 217 Configuring Stuttered Dial Tone Stuttered Dial Tone218 Model 6757i IP Phone User Guide Configuring XML Beep Support XML Beep SupportModel 6757i IP Phone User Guide 219 Status Scroll Delay Configuring Status Scroll Delay220 Model 6757i IP Phone User Guide Incoming Call Interrupts Dialing Model 6757i IP Phone User Guide 221Transfer/Conference Call Behavior Intercom Behavior Configuring Incoming Call Interrupts Dialing 222 Model 6757i IP Phone User Guide Switch UI Focus to Ringing Line Model 6757i IP Phone User Guide 223 Preferred Line and Preferred Line Timeout Phone Feature Preferred Line Behavior224 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 225 Goodbye Key Cancels Incoming Calls Configuring Goodbye Key to Cancel Incoming Calls226 Model 6757i IP Phone User Guide Using the Goodbye Key to Cancel Incoming Calls Feature Goodbye Key Cancels Incoming Call isModel 6757i IP Phone User Guide 227 Configuring UPnP Mapping Lines UPnP Mapping Lines for remote phones228 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 229 Message Waiting Indicator Configuring Message Waiting Indicator230 Model 6757i IP Phone User Guide Incoming Intercom Call Features Model 6757i IP Phone User Guide 231Incoming Intercom Microphone Mute 232 Model 6757i IP Phone User Guide Auto-Answer/Play Warning ToneAllow Barge Configuring Incoming Intercom Settings Model 6757i IP Phone User Guide 233 Using Redial Key for Last Number Redial 234 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 235 Group RTP Paging receives RTP streams Configuring Group RTP Paging Group Paging RTP Settings236 Model 6757i IP Phone User Guide Configuring Lldp Elin Model 6757i IP Phone User Guide 237 Available Features Enabled by Administrators Outgoing Intercom CallsMissed Call Summary Subscription 238 Model 6757i IP Phone User Guide Customizable Callers List Key and Services Key Autodial Hotline and WarmlineCentralized Conferencing Model 6757i IP Phone User Guide 239 Answer and Ignore Softkeys for XML Applications XML Softkey for Special Characters in XML Applications240 Model 6757i IP Phone User Guide Using the Keypad During Active XML Applications Playing a WAV File On Your PhoneModel 6757i IP Phone User Guide 241 IP Phone UI Screen During WAV Streaming Key Redirection 242 Model 6757i IP Phone User GuideOptions Key XML Applications and Off-Hook Interaction XML Override for a Locked PhoneRTP Recording and Simultaneous Playing Model 6757i IP Phone User Guide 243 Hold Feature Enhancement for Broadsoft Servers IP Phone UI when Broadsoft CMS is Enabled244 Model 6757i IP Phone User Guide Model M670i and M675i Expansion Modules Model 6757i IP Phone User Guide 245Model M670i Model M675i 246 Model 6757i IP Phone User Guide Expansion Module keys support the following functions Using the Expansion Modules Model 6757i IP Phone User Guide 247M670i Expansion Module M675i Expansion Module 248 Model 6757i IP Phone User Guide 1 Screen2 Screen Model 6757i IP Phone User Guide 249 Press-and-Hold to Create a Speeddial Key Troubleshooting Solutions 250 Model 6757i IP Phone User Guide What are services, and how do I use them? Why does my phone display the No Service message?How do I change my user password? Model 6757i IP Phone User Guide 251 Why does my phone display Bad Encrypted Config? 252 Model 6757i IP Phone User Guide Model 6757i IP Phone User Guide 253 How do I restart the IP phone? 254 Model 6757i IP Phone User Guide How do I lock my phone? Model 6757i IP Phone User Guide 255 Page Limited Warranty Warranty Repair ServicesModel 6757i IP Phone User Guide 257 Exclusions After Warranty Service 258 Model 6757i IP Phone User Guide Appendix a Time Zone Codes Time Zone Name/Time Zone Code TableTime Zone Name Time Zone Code NST Time SGT Index Numerics Index-2 Model 6757i IP Phone User Guide Index-3 Index-4 Model 6757i IP Phone User Guide