Introduction, Using This Manual, About Fax Machines | Brother 560

1 Introduction

Using This Manual

Thank you for purchasing a Brother fax machine (FAX). This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your fax machine has a Help Key. Press Copy/Help and then press Start to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

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Brother 560 owner manual Introduction, Using This Manual, About Fax Machines, Finding Information

Contents

SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back system Ordering Accessories and Supplies PC402RF Trademarks For USA and CanadaCompilation and Publication Notice Exchange Service What to do if you think your Product is defective Limitations For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Troubleshooting and Routine Maintenance About Fax Machines Using This ManualIntroduction Finding Information ECM Error Correction Mode Fax Tones and Handshake FAX-560 Control Panel Overview Search/Speed Dial Location and Connections Choosing a Location Attach the paper tray AssemblyAttach the paper wire extension Attach the output paper support Loading the Paper Acceptable Paper Connecting the Machine Connections Two-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall Outlets Two Line External TAD Multi-Line Connections PBX Custom Features on Your Phone LineIf you are installing the fax machine to work with a PBX Connecting an External Telephone Answering Device TAD Sequence Outgoing Message OGM Connecting an External TelephoneConnections User-Friendly Programming Function ModeOn-Screen Programming Alternating Displays OFF Function Selection TableLOW English Cancel JOB Print Reports Interval Getting Started Initial SetupSetting Date and Time Choosing Station ID Inserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making corrections Repeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols Area Volume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARY Setting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory Storage Basic Receiving Operations Setup ReceiveSelect Answer Mode FAX only FAX/TEL Tadanswer Mach Manual Setting Ring DelayTo select or change your Answer Mode Press Function/Set, 2 T U P R E C E I V E Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended Reductions Operation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote Codes Press Function/Set, 8 Printing a Fax in MemoryPolling Setup Send Automatic Document Feeder ADFPage Press Function/Set, 3 Memory TransmissionMemory TX Memory TXON? Select - & SET Copy/Help to make Overseas Mode ResolutionOverseas Mode Advanced Sending Operations Cancel JOB Setting Up for Polled TransmitCanceling a Scheduled Job Enter FAX no More Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6 Enter & SET Storing Speed Dial NumbersSPEED-DIAL? # Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCH One Touch Dialing Dialing OptionsManual Dialing Dialing Access Codes and Credit Card Numbers Speed Dialing Redial BroadcastingPage Distinctive Ring Telephone ServicesCustom Features Registering the Distinctive Ring Pattern Caller ID Caller ID Log Dialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the Log Caller ID LOG Press Start KEY Call Waiting Caller IDRegistering a Caller ID Number CompanyPage L E P H O N E S E R V I C E S Making a Single Copy Making CopiesCopy Functions Multi Copysort Sort P.01 FNE Then Copy or SET Printing Reports Fax Machine Settings and ActivityRECEIVE, Setup SEND, Print Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 7 Important Information Standard Telephone and FCC Notices P O R T a N T I N F O R M a T I O N Important Safety Instructions Change Cartridge TroubleshootingError Messages Check Paper Press Start KEY YES Connection Fail Disconnected Document JAM COMM.ERRORMachine Error Press Stop KEY Printing or Receiving Faxes Vertical Black Lines When ReceivingIf You Are Having Difficulty with Your Fax Machine Phone Line or Connections Sending Faxes Handling Incoming Calls Cleaning the Print Head Routine MaintenanceCleaning the Scanner Gray Lever Specifications Resolution Check Paper COMM. ErrorIndex Connection Fail Printer Fault TEL.INDEX Report Transmission Verification Xmit Report User Settings ReportTOP Cover Open Programming Paging Number Setting Up Fax StorageRemote Fax Options PAGING? Turning On Fax Storage Changing Remote Access CodeProgramming a Fax Forwarding Number Retrieving Memory Status List Using Remote Retrieval Aceess CodeCalling for Messages Remote Retrieval Access Card Retrieving Fax Messages Changing Fax Forwarding Number Visit us on the World Wide Web