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Brother FAX 255 owner manual Glossary

Models: FAX 255

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Glossary

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Glossary

ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically.

All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

automatic fax transmission Sending a fax without picking up the handset or pressing Hook . beeper The sound the keys make when they are pressed, an error occurs or a document has

been received or transmitted.

Caller ID A service purchased from the Telephone Company that lets you see the number (or name) of the party calling you. Your fax machine stores the latest callers so you can print a Log, view caller information, register selected callers as auto dial numbers and return calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.

Contrast Setting to compensate for dark or light documents, by lightening dark documents or darkening light documents.

Delayed Fax Sends your fax at a later time that day.

Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.

F/T Ring Time The length of time the fax machine rings (when the answer mode setting is FAX/TEL) to notify you to pick up a voice call that it answered.

fax tones The signals sent by sending and receiving fax machines while communicating information.

Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs. gray scale The shades of gray available for copying and faxing photographs. Interrupt Temporarily puts a waiting job on hold while you perform another operation.

LCD (liquid crystal display) The display screen on the fax machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle.

manual fax When you press Hook — OR—lift the handset so you can hear the receiving fax machine answer before you press Start to begin transmission.

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Brother FAX 255 owner manual Glossary

Contents

FAX 255 FAX OWNER’S MANUALIf You Need to Call Customer Service Please complete the following information for future referenceModel Number FAX 255, FAX 275 Circle your model number Serial Number Date of Purchase Place of PurchaseBrother on the World Wide Web For Customer ServiceBrotherNumbers Fax-Back SystemFrom within Canada Ordering Accessories and SuppliesDescription Notice - Disclaimer of Warranties For USA and Canada What to do if you think your Product is defective BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY A LIMITED WARRANTYExchange Service For USA OnlyLimitations For Canada Only BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTYYear 2000 Compliant viii 1Introduction Table of Contents4Initial Setup 7Setup Auto Dial Numbers Federal Communications Commission Compliance Notice TroubleshootingSpecifications InformationFinding Information UsingThis Manual1Introduction About Fax Machines Test Sheet Procedures for USA onlyFax Tones and Handshake I N T R O D U C T I O N FAX 255 and FAX Control Panel OverviewMakes a copy 2Set Up and Connections Packing List Choosing a Location AssemblyLoad the recording paper 5 Pull down the blue lever and close the cover About Brother Paper Connect the handsetConnect the telephone line Connect the power cordAttach the document support Converting Telephone Wall Outlets Special Line ConsiderationsRoll Over Phone Lines Two-Line Phone SystemTriplex Adapter Installing fax machine, External Two-Line TAD, and Two-Line TelephoneSee Easy Receive p Multi-Line Connections PBXConnecting an External Telephone Answering Device TAD Custom Features on Your Phone LineSequence Connections Outgoing Message OGM Connecting an External TelephoneFunction Mode User-Friendly Programming3On-Screen Programming FAX NO. & START COPY PRESS COPY Alternating Displays1. RING DELAY Function Selection Table1. INITIAL SETUP 2. SETUP RECEIVEPage 3. SETUP SENDFunction DescriptionFunction 0. TEL SERVICE4. USER SETTINGS ringing service to register the ringC H A P T E R T H R E E Getting Started 4Initial SetupSetting Dialing Mode Tone/Pulse Setting Date and TimeNAME Setting Station IDENTER DAYXX ENTER TIMEXXXXMaking Corrections Special Characters and SymbolsEntering Text Inserting SpacesAREA CODE000 Setting Up Your Area Code For USA OnlyAREA CODE908 Setting the Handset Volume Setting Beeper VolumeIt is important that you do not choose PERMANENT unless all users Setting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory StorageBasic Receiving Operations 5Setup29 ReceiveSelect Answer Mode FAX ONLY FAX/TEL TADANSWER MACH MANUAL Setting Ring DelayEasy Receive Setting F/T Ring TimeRING TIME20 SEC Operation from Extension Telephone Advanced Receiving OperationsFor FAX/TEL Mode Only REMOTE ACT.ON?FAX RECEIVE*51 TEL ANSWER#51ENTER FAX NO PRESS START KEY PollingSetting Up Polling Receive POLLING RXOFF? SELECT - - & SETBeforeYou Begin ACCEPTED OTHER SETTINGS? 1.YES 2.NO ResolutionADF Automatic Document Feeder ContrastSee One-Touch Dialing p Manual TransmissionAutomatic Transmission Manual and Automatic Fax RedialACCEPTED OTHER SETTINGS? 1.YES 2.NO Delayed FAXAdvanced Sending Operations Overseas ModePRESS START KEY ENTER FAX NO Next-Fax Reservation For FAX 275 OnlyNEXT-FAX RESERVD ACCEPTED OTHER SETTINGS? 1.YES 2.NO Multiple Resolution TransmissionSetting Up Polling Transmit ACCEPTED OTHER SETTINGS? 1.YES 2.NOINSERT DOCUMENT Canceling a Scheduled JobInterrupting Delayed Fax and Polling Transmit Jobs 4.CANCEL JOBC H A P T E R S I Storing One Touch Dial Numbers Storing Numbers for Easy Dialing7Setup Auto Dial Numbers FAX or FAX/TEL or TEL-987 Access Codes and Credit Card NumbersNAME CHAIN-9 1 201 555#05 ENTER & SET Storing Speed Dial Numbersa number usually an access code for chain dialing SPEED-DIAL? #1. CHANGE- OR- 2. EXIT Changing One Touch and Speed Dial NumbersDialing Options 8Telephone 47 OperationManual Dialing Numbers One Touch DialingSpeed Dialing HoldTone/Pulse PauseSearching Telephone Index C H A P T E R E I G H T Distinctive Ring Custom Features9Telephone Service Ring Pattern DISTINCTIVEOFF? DISTINCTIVESET?Registering the Distinctive Ring Pattern to select the DISTINCTIVESET?Caller ID Log Caller IDCALLER ID LOG PRINTINGViewing the Caller ID Log CALLER ID LOG PRESS START KEY SELECT - - & SET01MARY HENDERSON 02TOM HENDERSON 03ABC COMPANY 03ABC COMPANY 0302/01 DIALPRESS START01MARY HENDERSON 019082438436 0102/01 DIALPRESS START CALLER ID LOG PRESS START KEY SELECT - - & SETReturning a Call from the Log Registering a Caller ID Number CALLER ID LOG PRESS START KEY SELECT - - & SET03ABC COMPANY 039087772837 0302/01 DIALPRESS START NAME ENTER & SETDo NOT pull on the paper while copying is in progress Copy FunctionsTo cancel, press Stop 1 Place document face down in the feeder 2 Press CopyC H A P T E R T E N REPORT FAX SettingsSETTINGS XMITTo Print a Report Using the Trans. Verify KeyTransmission Verification Xmit Report This equipment is hearing aid and volume control compatible StandardTelephone and FCC NoticesFrom within Canada Industry Canada Compliance Statement For Canada Only Federal Communications Commission Compliance Notice For USA OnlyImportant Safety Instructions From within Montreal A When the power cord is damaged or frayedFrom within Canada voiceTrademarks Compilation and Publication NoticeBrother on the World Wide Web Troubleshooting13Troubleshooting 67 and Maintenance Fax-Back SystemCONNECTION FAIL Error MessagesCLEAN UP SCANNER COMM.ERROR XXCUTTER JAM COVER OPENDISCONNECTED NO RESPONSE/BUSY MACHINE ERRORDOCUMENT JAM PRESS STOP KEYPAPER ROLL EMPTY Recording Paper JamPRINTER FAULT SCANNER ERRORPrinting or Receiving Faxes If You Are Having Difficulty with Your Fax MachineVertical Black Lines When Receiving Fax Machine Does Not Answer When CalledSee For FAX/TEL Mode Only p Vertical Black Lines When SendingSending Faxes Handling Incoming CallsFrom within Montreal For Customer ServiceCustom Features on a Single Line From within CanadaCompatibility 14SpecificationsResolution TypeDimensions Public switched telephone networkPower source Power consumptionGlossary Pulse Rotary A form of dialing on a telephone line Index Page 1 rue Hôtel de Ville Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide WebBrother International Corporation 100 Somerset Corporate Boulevard P.O. Box Bridgewater, NJ 08807-0911 USA