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Brother FAX 255 owner manual Pulse Rotary A form of dialing on a telephone line

Models: FAX 255

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78	G L O S S A R Y

Next Fax Reservation (For FAX 275 Only) Accepts the next document in the document feeder for transmission while the fax machine is still receiving.

OGM (Out-Going Message) The message callers hear when you call your external answering machine.

One Touch Keys on the fax machine control panel where you can store numbers for easy dialing. You must use a separate key for each number.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and Speed Dial numbers.

Photo Mode A resolution setting that uses varying shades of gray for the best representation of photographs.

polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse (Rotary) A form of dialing on a telephone line.

resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and Photo.

speed dial A preprogrammed number for easy dialing. You must press the Speed dial key and then two digit code to start the dialing process.

Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

super fine resolution 392 x 203 dpi. Best for very small print and line art.

TAD (External Telephone Answering Device) You can connect an external answering machine on the same telephone line as your fax machine.

Tel-IndexA key on the control panel that displays an electronic, alphabetical listing of stored One Touch and Speed Dial.

Tone A form of dialing on the telephone line used for Touch Tone telephones.

transmission The process of sending documents over the phone lines from your fax machine to the receiving fax machine.

User Setting List A printed report that shows the current settings of your fax machine.

Xmit Report (Transmission Report) A listing of the last fax you sent, showing, date, time, and number of pages. The receiving party’s fax number and the result of the transmission is printed on the report for your records.

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Brother FAX 255 owner manual Pulse Rotary A form of dialing on a telephone line

Contents

OWNER’S MANUAL FAX 255 FAXPlease complete the following information for future reference Model Number FAX 255, FAX 275 Circle your model number Serial NumberDate of Purchase Place of Purchase If You Need to Call Customer ServiceFor Customer Service BrotherNumbersFax-Back System Brother on the World Wide WebDescription Ordering Accessories and SuppliesFrom within Canada Notice - Disclaimer of Warranties For USA and Canada BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY A LIMITED WARRANTY Exchange ServiceFor USA Only What to do if you think your Product is defectiveLimitations BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY For Canada OnlyYear 2000 Compliant viii Table of Contents 1Introduction4Initial Setup 7Setup Auto Dial Numbers Troubleshooting SpecificationsInformation Federal Communications Commission Compliance Notice1Introduction UsingThis ManualFinding Information Fax Tones and Handshake Test Sheet Procedures for USA onlyAbout Fax Machines I N T R O D U C T I O N Makes a copy Control Panel OverviewFAX 255 and FAX 2Set Up and Connections Packing List Load the recording paper AssemblyChoosing a Location 5 Pull down the blue lever and close the cover Connect the handset About Brother PaperAttach the document support Connect the power cordConnect the telephone line Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall OutletsInstalling fax machine, External Two-Line TAD, and Two-Line Telephone Triplex AdapterMulti-Line Connections PBX See Easy Receive pSequence Custom Features on Your Phone LineConnecting an External Telephone Answering Device TAD Connections Connecting an External Telephone Outgoing Message OGM3On-Screen Programming User-Friendly ProgrammingFunction Mode Alternating Displays FAX NO. & START COPY PRESS COPYFunction Selection Table 1. INITIAL SETUP2. SETUP RECEIVE 1. RING DELAY3. SETUP SEND FunctionDescription Page0. TEL SERVICE 4. USER SETTINGSringing service to register the ring FunctionC H A P T E R T H R E E 4Initial Setup Setting Dialing Mode Tone/PulseSetting Date and Time Getting StartedSetting Station ID ENTER DAYXXENTER TIMEXXXX NAMESpecial Characters and Symbols Entering TextInserting Spaces Making CorrectionsAREA CODE908 Setting Up Your Area Code For USA OnlyAREA CODE000 It is important that you do not choose PERMANENT unless all users Setting Beeper VolumeSetting the Handset Volume Setting the Speaker Volume Setting the Ring VolumeMemory Storage Setting Volume AmplifySelect Answer Mode 5Setup29 ReceiveBasic Receiving Operations Setting Ring Delay FAX ONLY FAX/TEL TADANSWER MACH MANUALRING TIME20 SEC Setting F/T Ring TimeEasy Receive Advanced Receiving Operations Operation from Extension TelephoneREMOTE ACT.ON? FAX RECEIVE*51TEL ANSWER#51 For FAX/TEL Mode OnlyPolling Setting Up Polling ReceivePOLLING RXOFF? SELECT - - & SET ENTER FAX NO PRESS START KEYBeforeYou Begin Resolution ADF Automatic Document FeederContrast ACCEPTED OTHER SETTINGS? 1.YES 2.NOManual Transmission Automatic TransmissionManual and Automatic Fax Redial See One-Touch Dialing pDelayed FAX Advanced Sending OperationsOverseas Mode ACCEPTED OTHER SETTINGS? 1.YES 2.NONEXT-FAX RESERVD Next-Fax Reservation For FAX 275 OnlyPRESS START KEY ENTER FAX NO Multiple Resolution Transmission Setting Up Polling TransmitACCEPTED OTHER SETTINGS? 1.YES 2.NO ACCEPTED OTHER SETTINGS? 1.YES 2.NOCanceling a Scheduled Job Interrupting Delayed Fax and Polling Transmit Jobs4.CANCEL JOB INSERT DOCUMENTC H A P T E R S I 7Setup Auto Dial Numbers Storing Numbers for Easy DialingStoring One Touch Dial Numbers Access Codes and Credit Card Numbers NAMECHAIN-9 1 201 555 FAX or FAX/TEL or TEL-987Storing Speed Dial Numbers a number usually an access code for chain dialingSPEED-DIAL? # #05 ENTER & SETChanging One Touch and Speed Dial Numbers 1. CHANGE- OR- 2. EXITManual Dialing 8Telephone 47 OperationDialing Options One Touch Dialing Speed DialingHold NumbersSearching Telephone Index PauseTone/Pulse C H A P T E R E I G H T 9Telephone Service Custom FeaturesDistinctive Ring DISTINCTIVEOFF? DISTINCTIVESET? Registering the Distinctive Ring Patternto select the DISTINCTIVESET? Ring PatternCaller ID CALLER ID LOGPRINTING Caller ID LogCALLER ID LOG PRESS START KEY SELECT - - & SET 01MARY HENDERSON 02TOM HENDERSON 03ABC COMPANY03ABC COMPANY 0302/01 DIALPRESS START Viewing the Caller ID LogReturning a Call from the Log CALLER ID LOG PRESS START KEY SELECT - - & SET01MARY HENDERSON 019082438436 0102/01 DIALPRESS START CALLER ID LOG PRESS START KEY SELECT - - & SET 03ABC COMPANY 039087772837 0302/01 DIALPRESS STARTNAME ENTER & SET Registering a Caller ID NumberCopy Functions To cancel, press Stop1 Place document face down in the feeder 2 Press Copy Do NOT pull on the paper while copying is in progressC H A P T E R T E N FAX Settings SETTINGSXMIT REPORTTransmission Verification Xmit Report Using the Trans. Verify KeyTo Print a Report StandardTelephone and FCC Notices This equipment is hearing aid and volume control compatibleFrom within Canada Federal Communications Commission Compliance Notice For USA Only Industry Canada Compliance Statement For Canada OnlyImportant Safety Instructions A When the power cord is damaged or frayed From within Canadavoice From within MontrealCompilation and Publication Notice TrademarksTroubleshooting 13Troubleshooting 67 and MaintenanceFax-Back System Brother on the World Wide WebError Messages CLEAN UP SCANNERCOMM.ERROR XX CONNECTION FAILDISCONNECTED COVER OPENCUTTER JAM MACHINE ERROR DOCUMENT JAMPRESS STOP KEY NO RESPONSE/BUSYRecording Paper Jam PRINTER FAULTSCANNER ERROR PAPER ROLL EMPTYIf You Are Having Difficulty with Your Fax Machine Vertical Black Lines When ReceivingFax Machine Does Not Answer When Called Printing or Receiving FaxesVertical Black Lines When Sending Sending FaxesHandling Incoming Calls See For FAX/TEL Mode Only pFor Customer Service Custom Features on a Single LineFrom within Canada From within Montreal14Specifications ResolutionType CompatibilityPublic switched telephone network Power sourcePower consumption DimensionsGlossary Pulse Rotary A form of dialing on a telephone line Index Page Visit us on the World Wide Web Brother International Corporation 100 Somerset Corporate BoulevardP.O. Box Bridgewater, NJ 08807-0911 USA 1 rue Hôtel de Ville Dollard-des-Ormeaux, QC, CANADA H9B 3H6