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Brother FAX 255 owner manual UsingThis Manual, Finding Information, 1Introduction

Models: FAX 255

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1Introduction

UsingThis Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your fax machine has a Help Key. Press Help to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross- references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

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Brother FAX 255 owner manual UsingThis Manual, Finding Information, 1Introduction

Contents

FAX 255 FAX OWNER’S MANUALIf You Need to Call Customer Service Please complete the following information for future referenceModel Number FAX 255, FAX 275 Circle your model number Serial Number Date of Purchase Place of PurchaseBrother on the World Wide Web For Customer ServiceBrotherNumbers Fax-Back SystemOrdering Accessories and Supplies From within CanadaDescription Notice - Disclaimer of Warranties For USA and Canada What to do if you think your Product is defective BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY A LIMITED WARRANTYExchange Service For USA OnlyLimitations For Canada Only BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTYYear 2000 Compliant viii 1Introduction Table of Contents4Initial Setup 7Setup Auto Dial Numbers Federal Communications Commission Compliance Notice TroubleshootingSpecifications InformationUsingThis Manual Finding Information1Introduction Test Sheet Procedures for USA only About Fax MachinesFax Tones and Handshake I N T R O D U C T I O N Control Panel Overview FAX 255 and FAXMakes a copy 2Set Up and Connections Packing List Assembly Choosing a LocationLoad the recording paper 5 Pull down the blue lever and close the cover About Brother Paper Connect the handsetConnect the power cord Connect the telephone lineAttach the document support Converting Telephone Wall Outlets Special Line ConsiderationsRoll Over Phone Lines Two-Line Phone SystemTriplex Adapter Installing fax machine, External Two-Line TAD, and Two-Line TelephoneSee Easy Receive p Multi-Line Connections PBXCustom Features on Your Phone Line Connecting an External Telephone Answering Device TADSequence Connections Outgoing Message OGM Connecting an External TelephoneUser-Friendly Programming Function Mode3On-Screen Programming FAX NO. & START COPY PRESS COPY Alternating Displays1. RING DELAY Function Selection Table1. INITIAL SETUP 2. SETUP RECEIVEPage 3. SETUP SENDFunction DescriptionFunction 0. TEL SERVICE4. USER SETTINGS ringing service to register the ringC H A P T E R T H R E E Getting Started 4Initial SetupSetting Dialing Mode Tone/Pulse Setting Date and TimeNAME Setting Station IDENTER DAYXX ENTER TIMEXXXXMaking Corrections Special Characters and SymbolsEntering Text Inserting SpacesSetting Up Your Area Code For USA Only AREA CODE000AREA CODE908 Setting Beeper Volume Setting the Handset VolumeIt is important that you do not choose PERMANENT unless all users Setting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory Storage5Setup29 Receive Basic Receiving OperationsSelect Answer Mode FAX ONLY FAX/TEL TADANSWER MACH MANUAL Setting Ring DelaySetting F/T Ring Time Easy ReceiveRING TIME20 SEC Operation from Extension Telephone Advanced Receiving OperationsFor FAX/TEL Mode Only REMOTE ACT.ON?FAX RECEIVE*51 TEL ANSWER#51ENTER FAX NO PRESS START KEY PollingSetting Up Polling Receive POLLING RXOFF? SELECT - - & SETBeforeYou Begin ACCEPTED OTHER SETTINGS? 1.YES 2.NO ResolutionADF Automatic Document Feeder ContrastSee One-Touch Dialing p Manual TransmissionAutomatic Transmission Manual and Automatic Fax RedialACCEPTED OTHER SETTINGS? 1.YES 2.NO Delayed FAXAdvanced Sending Operations Overseas ModeNext-Fax Reservation For FAX 275 Only PRESS START KEY ENTER FAX NONEXT-FAX RESERVD ACCEPTED OTHER SETTINGS? 1.YES 2.NO Multiple Resolution TransmissionSetting Up Polling Transmit ACCEPTED OTHER SETTINGS? 1.YES 2.NOINSERT DOCUMENT Canceling a Scheduled JobInterrupting Delayed Fax and Polling Transmit Jobs 4.CANCEL JOBC H A P T E R S I Storing Numbers for Easy Dialing Storing One Touch Dial Numbers7Setup Auto Dial Numbers FAX or FAX/TEL or TEL-987 Access Codes and Credit Card NumbersNAME CHAIN-9 1 201 555#05 ENTER & SET Storing Speed Dial Numbersa number usually an access code for chain dialing SPEED-DIAL? #1. CHANGE- OR- 2. EXIT Changing One Touch and Speed Dial Numbers8Telephone 47 Operation Dialing OptionsManual Dialing Numbers One Touch DialingSpeed Dialing HoldPause Tone/PulseSearching Telephone Index C H A P T E R E I G H T Custom Features Distinctive Ring9Telephone Service Ring Pattern DISTINCTIVEOFF? DISTINCTIVESET?Registering the Distinctive Ring Pattern to select the DISTINCTIVESET?Caller ID Log Caller IDCALLER ID LOG PRINTINGViewing the Caller ID Log CALLER ID LOG PRESS START KEY SELECT - - & SET01MARY HENDERSON 02TOM HENDERSON 03ABC COMPANY 03ABC COMPANY 0302/01 DIALPRESS STARTCALLER ID LOG PRESS START KEY SELECT - - & SET 01MARY HENDERSON 019082438436 0102/01 DIALPRESS STARTReturning a Call from the Log Registering a Caller ID Number CALLER ID LOG PRESS START KEY SELECT - - & SET03ABC COMPANY 039087772837 0302/01 DIALPRESS START NAME ENTER & SETDo NOT pull on the paper while copying is in progress Copy FunctionsTo cancel, press Stop 1 Place document face down in the feeder 2 Press CopyC H A P T E R T E N REPORT FAX SettingsSETTINGS XMITUsing the Trans. Verify Key To Print a ReportTransmission Verification Xmit Report This equipment is hearing aid and volume control compatible StandardTelephone and FCC NoticesFrom within Canada Industry Canada Compliance Statement For Canada Only Federal Communications Commission Compliance Notice For USA OnlyImportant Safety Instructions From within Montreal A When the power cord is damaged or frayedFrom within Canada voiceTrademarks Compilation and Publication NoticeBrother on the World Wide Web Troubleshooting13Troubleshooting 67 and Maintenance Fax-Back SystemCONNECTION FAIL Error MessagesCLEAN UP SCANNER COMM.ERROR XXCOVER OPEN CUTTER JAMDISCONNECTED NO RESPONSE/BUSY MACHINE ERRORDOCUMENT JAM PRESS STOP KEYPAPER ROLL EMPTY Recording Paper JamPRINTER FAULT SCANNER ERRORPrinting or Receiving Faxes If You Are Having Difficulty with Your Fax MachineVertical Black Lines When Receiving Fax Machine Does Not Answer When CalledSee For FAX/TEL Mode Only p Vertical Black Lines When SendingSending Faxes Handling Incoming CallsFrom within Montreal For Customer ServiceCustom Features on a Single Line From within CanadaCompatibility 14SpecificationsResolution TypeDimensions Public switched telephone networkPower source Power consumptionGlossary Pulse Rotary A form of dialing on a telephone line Index Page 1 rue Hôtel de Ville Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide WebBrother International Corporation 100 Somerset Corporate Boulevard P.O. Box Bridgewater, NJ 08807-0911 USA