Ans. Machine Mode, Recording the outgoing message | Canon B640

Setting up to receive faxes

Ans. Machine Mode _____________________________

Use Ans. Machine Mode if you have an answering machine connected to the

FAXPHONE. By setting this mode, you can receive documents automatically, and1 messages from people calling when you are out.

See p. 13 for details on connecting an answering machine to your FAXPHONE.

■Recording the outgoing message

When recording a message...

❚Try to keep your message to less than 15 seconds long.

❚In the message tell your callers how to send a fax. Here’s a sample message:

“Hello. I’m not in the office right now, but please leave a message after the beep. I’ll return your call as soon as possible. If you would like to send a fax, press the start button on your fax after recording your message. Thank you.”

❚Leave 4 seconds pause at the beginning of the message (the 4 seconds pause plus the outgoing message should not exceed 15 seconds).

❚Set the answering machine to answer on the first or second ring.

■Setting Ans. Machine Mode

Set Ans. Machine Mode when you have an answering machine connected to your

FAXPHONE, and you are going out.

1 Press [RECEIVE MODE] until “Ans. Machine Mode”appears on the LCD display.

2 Press [START/COPY].

When this mode is set, the LCD will display the date and “AnsMode”.

Ans. Machine Mode

09/15/97 AnsMode

■Receiving documents and messages in Ans. Machine Mode

When the FAXPHONE is set to Ans. Machine Mode, it automatically receives docu- ments, or leaves messages on your answering machine when you are out.

1 Make sure you have connected an answering machine to your FAXPHONE. See p. 13.

2 Make sure the FAXPHONE is set to “AnsMode” (see above).

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Canon B640 manual Recording the outgoing message, Setting Ans. Machine Mode

Contents

Faxphone B640 Arrow buttons How to Use this Users Guide Welcome Disclaimer Case of Equipment Malfunction Important safety instructions Vii General Precautions Others Precautions Table of Contents Registering Coded Speed Dialing numbers Registering One-touch Speed Dialing numbers 101 Settings and Activity Reports Distinctive Ring Pattern Detection Drpd feature Setting UP Unpacking Unpacking Removing the shipping materials Paper Tray Cover Assembling the FaxphoneAttaching components Paper Tray Faceplate Connecting the AC power cordRear of the unit Loading the paper Setting the paper sizeLoading the paper Selecting the right kind of paper Loading the paper BJ cartridge guidelines Installing the BJ cartridge Handling the BJ cartridge Open the front cover of the Faxphone Installing the BJ cartridgeCartridge Close the front cover of the Faxphone Faxphone White streak Connecting to the wall jack Connecting the phone line Setting the TEL Line Type Selecting the receiving mode Setting up to receive faxes Receiving documents in Fax Only Mode Fax Only ModeDistinctive Ring Pattern Detection Drpd Feature See p Setting Fax Only Mode Press Receive Mode until Fax/Tel Mode Appears on the LCD Fax/Tel ModeSetting Fax/Tel Mode Receiving documents and calls in Fax/Tel Mode Press Receive Mode until Manual Mode appears on the LCD Manual ModeSetting Manual Mode Receiving documents and calls in Manual Mode Recording the outgoing message Ans. Machine ModeSetting Ans. Machine Mode Receiving documents and messages in Ans. Machine Mode Set your answering machine to answer Types of ring patterns Distinctive Ring Pattern Detection Drpd feature Use or to select on Press START/COPY Turning on Drpd and assigning a setting to a ring patternUse or to select RX Settings Press START/COPY Use or to select Drpd Press START/COPY Use or to select a ring pattern How Drpd responds to calls Faxphone set to Fax Only Mode Fax/Only displayed on the LCD Faxphone set to Fax/Tel Mode Fax/Tel displayed on the LCD Faxphone set to Manual Mode Manual displayed on the LCD Preparing To USE Your Faxphone Front view Main components of the Faxphone Rear view Press Faxphone controls the Operation Panel Faxphone controls the Operation Panel You can now make a selection Registering your name and numberMoving through the main menus Displays the menu title After selecting or entering a value, press Entering a number To enter Press this numeric button Entering a name Identifying your documents Personalizing your Faxphone Press START/COPY when you finish entering the new date Use or to select User SettingsRegistering the date and time Press Stop Enter the time using the numeric buttonsPress START/COPY when you finish entering the new time Registering your telephone/fax number and name Numeric buttons Press START/COPY when you finish entering your fax numberPress START/COPY when you finish entering your name Use or to select Enter Your TEL Registering One-touch Speed Dialing numbers and names Enter the number up to 50 digits using the numeric buttons Press START/COPY to register the name Press START/COPY to register the number Registering Coded Speed Dialing numbers and names Handling 3 Documents Thickness Preparing documentsTypes of documents you can scan Size Document Loading the document Adding pages to the document Density control Setting the resolution and densityWhat is resolution? Setting the resolution Making Copies Copying documents Enter the number of copies up to 99 using Numeric buttons Sending Faxes Sending methods Preparing to send a documentDialing methods Feed the document face-down into Sending documentsDirect Sending Manual Sending Transmitting OK Automatic Dialing Press Send Options Memory Sending Manual Canceling SendingTo cancel automatic redialing Redialing Transmit Messages displayed during sending Removing a jammed sheet Clearing document jams ejecting a document from the ADFUntil it clicks Use or to select Delayed TX Delayed Sending Delayed sequential broadcasting Press Clear Canceling Delayed Sending Sending a document to more than one location Sequential broadcastingDial the other party’s fax number Receiving documents Receiving Faxes Receiving documents Receiving documents in Manual Mode Receiving documents in Fax/Tel Mode Receiving documents in Fax Only Mode Receiving documents in Ans. Machine Mode Receiving documents in memory Receiving while registering, copying or printing Printing documents in memory Settings and Activity Reports User menu settings User menu settings Page Use or to select Incoming Ring SettingsHow to change a setting Use or to select RX Settings Press Stop to finish registration and return to standby mode TEL Registration Report Settings RX Settings FAX Printer Activity reports How to print a report One-touch Speed Dialing list Activity management report Coded Speed Dialing list Activity report Sending User’s data list Multi-activity report Activity report Receiving Memory clear list Frequently Asked Questions Solutions to Common Problems Automatic Document Feeder ADF jams Paper jamsTo remove a jammed document Bottom Recording paper jamsTo remove jammed paper Open the front cover Periodic care Cleaning the Faxphone exteriorCleaning the glass scanning window To clean the glass scanning window To clean the printer area Cleaning the printer areaOpen the front cover Close the front cover Press Cleaning Cleaning the BJ cartridge print head Replacing the BJ cartridge Transmitting Frequently Asked Questions Receiving Telephone Copying Sharing a Telephone Line Print Results Most Probable Cause Remedy Print quality problems Message Error Code Cause Action Error codes, messages and solutions Error codes, messages and solutions 100 During a power failure Case of a power failure Scanning sheet size Specifications 103 Document sizes Appendix What happens when Fax/Tel Mode is selected ADF Glossary 107 108 109 Automatic Index Packing list Paper 111 112