Preparing to send a document, Sending methods | Canon B640 instruction

Preparing to send a document

Before you send a document please refer to:

❚Types of documents you can scan, p. 44.

❚Loading the document, p. 45.

❚Adding pages to the document, p. 46.

❚Setting the resolution and density, p. 47.

Sending methods _______________________________

■Direct Sending (See p. 53)

If your document has a large number of pages, you may sometimes get a MEMORY FULL error. To avoid this, use Direct Sending.

To send directly, load the document, dial the fax number and press [START/COPY].

■Manual Sending (See p. 53)

If you would like to speak with the other party before sending a fax to them, use Manual Sending. When sending manually, you dial, converse normally and then press [START/COPY] to begin sending.

For manual sending, you need to have an extension phone connected.

■Memory Sending (See p. 55)

If you do not want to wait for your document to be scanned page by page during sending (Direct Sending), use Memory Sending. Memory Sending scans the docu- ment into memory, then dials and sends the stored image, letting you take away the original immediately after scanning.

Dialing methods ________________________________

There are several methods of dialing the receiving party’s number, depending on how your FAXPHONE is set up.

Manual Dialing: Dial the recipient’s fax number using the numeric buttons.

One-touch Speed Dialing: Dial a recipient’s fax number that has been assigned to a One-touch Speed Dialing button by simply pressing the corresponding One-touch Speed Dialing button. (See p. 54)

Coded Speed Dialing: Dial a recipient’s fax number that has been assigned to a Coded Speed Dialing code by pressing [CODED DIAL] and the 2-digit code assigned to the number. (See p. 54)

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Canon B640 manual Preparing to send a document, Sending methods, Dialing methods

Contents

Faxphone B640 Arrow buttons How to Use this Users Guide Welcome Disclaimer Case of Equipment Malfunction Important safety instructions Vii General Precautions Others Precautions Table of Contents Registering Coded Speed Dialing numbers Registering One-touch Speed Dialing numbers 101 Settings and Activity Reports Distinctive Ring Pattern Detection Drpd feature Setting UP Unpacking Unpacking Removing the shipping materials Attaching components Assembling the FaxphonePaper Tray Paper Tray Cover Faceplate Connecting the AC power cordRear of the unit Loading the paper Setting the paper sizeSelecting the right kind of paper Loading the paper Loading the paper BJ cartridge guidelines Installing the BJ cartridge Handling the BJ cartridge Open the front cover of the Faxphone Installing the BJ cartridgeCartridge Close the front cover of the Faxphone Faxphone White streak Connecting to the wall jack Connecting the phone line Setting the TEL Line Type Selecting the receiving mode Setting up to receive faxes Distinctive Ring Pattern Detection Drpd Feature See p Fax Only ModeSetting Fax Only Mode Receiving documents in Fax Only Mode Setting Fax/Tel Mode Fax/Tel ModeReceiving documents and calls in Fax/Tel Mode Press Receive Mode until Fax/Tel Mode Appears on the LCD Setting Manual Mode Manual ModeReceiving documents and calls in Manual Mode Press Receive Mode until Manual Mode appears on the LCD Setting Ans. Machine Mode Ans. Machine ModeReceiving documents and messages in Ans. Machine Mode Recording the outgoing message Set your answering machine to answer Types of ring patterns Distinctive Ring Pattern Detection Drpd feature Use or to select RX Settings Press START/COPY Turning on Drpd and assigning a setting to a ring patternUse or to select Drpd Press START/COPY Use or to select on Press START/COPY Use or to select a ring pattern How Drpd responds to calls Faxphone set to Fax Only Mode Fax/Only displayed on the LCD Faxphone set to Fax/Tel Mode Fax/Tel displayed on the LCD Faxphone set to Manual Mode Manual displayed on the LCD Preparing To USE Your Faxphone Front view Main components of the Faxphone Rear view Press Faxphone controls the Operation Panel Faxphone controls the Operation Panel Moving through the main menus Registering your name and numberDisplays the menu title You can now make a selection After selecting or entering a value, press Entering a number To enter Press this numeric button Entering a name Identifying your documents Personalizing your Faxphone Press START/COPY when you finish entering the new date Use or to select User SettingsRegistering the date and time Press START/COPY when you finish entering the new time Enter the time using the numeric buttonsRegistering your telephone/fax number and name Press Stop Press START/COPY when you finish entering your name Press START/COPY when you finish entering your fax numberUse or to select Enter Your TEL Numeric buttons Registering One-touch Speed Dialing numbers and names Enter the number up to 50 digits using the numeric buttons Press START/COPY to register the name Press START/COPY to register the number Registering Coded Speed Dialing numbers and names Handling 3 Documents Types of documents you can scan Preparing documentsSize Thickness Document Loading the document Adding pages to the document What is resolution? Setting the resolution and densitySetting the resolution Density control Making Copies Copying documents Enter the number of copies up to 99 using Numeric buttons Sending Faxes Sending methods Preparing to send a documentDialing methods Direct Sending Sending documentsManual Sending Feed the document face-down into Transmitting OK Automatic Dialing Press Send Options Memory Sending To cancel automatic redialing Canceling SendingRedialing Manual Transmit Messages displayed during sending Removing a jammed sheet Clearing document jams ejecting a document from the ADFUntil it clicks Use or to select Delayed TX Delayed Sending Delayed sequential broadcasting Press Clear Canceling Delayed Sending Sending a document to more than one location Sequential broadcastingDial the other party’s fax number Receiving documents Receiving Faxes Receiving documents Receiving documents in Manual Mode Receiving documents in Fax/Tel Mode Receiving documents in Fax Only Mode Receiving documents in Ans. Machine Mode Receiving documents in memory Receiving while registering, copying or printing Printing documents in memory Settings and Activity Reports User menu settings User menu settings Page How to change a setting SettingsUse or to select RX Settings Use or to select Incoming Ring Press Stop to finish registration and return to standby mode TEL Registration Report Settings RX Settings FAX Printer Activity reports How to print a report One-touch Speed Dialing list Activity management report Coded Speed Dialing list Activity report Sending User’s data list Multi-activity report Activity report Receiving Memory clear list Frequently Asked Questions Solutions to Common Problems Automatic Document Feeder ADF jams Paper jamsTo remove a jammed document To remove jammed paper Recording paper jamsOpen the front cover Bottom Cleaning the glass scanning window Cleaning the Faxphone exteriorTo clean the glass scanning window Periodic care To clean the printer area Cleaning the printer areaOpen the front cover Close the front cover Press Cleaning Cleaning the BJ cartridge print head Replacing the BJ cartridge Transmitting Frequently Asked Questions Receiving Telephone Copying Sharing a Telephone Line Print Results Most Probable Cause Remedy Print quality problems Message Error Code Cause Action Error codes, messages and solutions Error codes, messages and solutions 100 During a power failure Case of a power failure Scanning sheet size Specifications 103 Document sizes Appendix What happens when Fax/Tel Mode is selected ADF Glossary 107 108 109 Automatic Index Packing list Paper 111 112