HTC TRIN100 Send appointments, To send a meeting request, Tap Start Calendar, Tap Attendees

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Adding and

Organizing Information

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Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Tap Start > Calendar.

2.Schedule a new appointment, or open an existing one and tap Edit.

3.Tap Attendees.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 10.

4.Tap the name of the contact you want to invite.

5.To invite each additional attendee, tap Add and tap the name.

6.Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the PC.

Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an MMS message. For more information about sending MMS messages, see “Using MMS” in Chapter 7.

Ch06_English_Manual.indd 90 2007/5/24 下午 08:53: