8.Add recipients to the group list:

NOTE

Maximum 100 recipients in any one group.

(a)Select a fax number from the Phone book panel on the right hand side.

NOTE

You can add a new fax number directly by clicking the New (FAX number)...

button and adding an entry to the phone book panel.

(b)Press the Add->button to add this number to the group list.

(c)Repeat steps (a) and (b) as required to create the group list.

(d)If you need to remove a number from the recipient list, highlight the appropriate name and then press the <-Deletebutton.

9.Once you have completed your list, press the OK button to close the New Group window.

Importing and Exporting Fax Numbers

By using the import and export functions, you can manage fax numbers in a phone book created on another computer.

1.In Windows:

XP: select Start > Control Panel > Printer and Other Hardware > Printers and Faxes.

Server 2003: select Start > Printers and Faxes.2000: select Start > Settings > Printers.

2.Right-click your machine icon and select Printer Preferences.

3.In the Setup tab, click the Phone Book button.

4.From the pull-down menu, click Tool > Export.

5.In the Export File screen, enter a name for the file and click the Save button. The phone book is saved.

6.Import the saved phone book file to the other computer:

(a)In the fax driver installed on the computer that the phone book file was imported, start the phone book in the same way, and click Tool > Import in the menu.

(b)In the Import File screen, select a phone book file to import. When the Open button is clicked, data is imported to the phone book.

NOTE

Registration of groups cannot be exported. (Destinations included in the group are exported.)

If the same name is already included in the phone book of the fax driver to import, it is skipped.

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