NDC comm CompuFax user manual Lookup Screen

6.4.5 Help Sc reens

As shown on the Destination screen, you can bring up a Help screen from any of the PC Interface main screens, simply by pressing the F1 key. From each Help screen, you can move to another screen by clicking on a Hypertext Link (usually shown in green underscored text).

You can also get to the Table of Contents by clicking on the Contents button near the top of the Help screen and jump from there to a topic you want to review. You can exit the Help screens by clicking on File Exit.

6.4.6 The Lookup Screen

The Lookup Screen shows a list of entries that were saved earlier and from which you can select. You get to this screen by clicking on the Lookup... button in the Destination screen. The top line of the list is a temporary entry that shows the same information as the Destination screen (may be blank.) The remainder of the list consists of entries that were saved earlier (if any.)

6.4.6.1 The Look up File

The lookup information is stored in the lookup file CFLOOKUP.DAT. It is a plain text (ASCII) file that may be edited with a text editor, such as Notepad. When the PC Interface software is first installed, this file does not exist, but is created automatically the first time an entry is saved. Lookup files may also be copied between PCs to provide a common base for looking up frequently used fax numbers.

6.4.6.2 Adding Look up Ent ries

To add a Lookup entry, enter the recipient information on the Destination screen and then click on the Add to List button, which will save the new entry to the bottom of the list. You will not see the list, however, as you will go straight to the Coversheet Selection screen. (You can verify that the entry was saved by clicking first on the < Back button and then Lookup... Note that the saved entry is at the bottom of the list; the top entry is a temporary copy of the Destination screen information.) The maximum number of entries is 100.

6.4.6.3 Selec t ing

Scroll up or down the list as needed and select the desired entry by clicking on it, which will highlight that entry. To deselect a highlighted entry, click on it a second time. If you click on the Next> button without having highlighted an entry, the program will remind you to make a selection.

6.4.6.4 Broadc ast ing

Instead of sending a fax to a single person, you can send the same fax to several people. This called Broadcasting. On the Lookup screen, highlight the name of each person you want to send the fax to and then click on the Next> button or press Enter. The next screen will show a list of the people you selected. If desired, you can go back to the Lookup screen to change your selections.

6.4.6.5 Delet ing an Ent ry

Highlight the entry or entries you wish to delete and then click on the Delete... button. A confirmation window will display to double check that you really want to delete the selected entries. If you answer Yes, the entries will be deleted. However, the deletion does not take place until you get to the Coversheet Selection screen, so if you made a mistake, you can prevent the deletion by clicking on the Cancel button, which will abort the program.

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