NDC comm Comprehensive Guide to Editing Entries and Coversheets in CompuFax

6.4.6.6 Edit ing an Ent ry

You can edit an entry by selecting it and then clicking on the < Back button. This takes you back to the Destination screen, where you can make your changes. From there, click on the Next> button to use the edited entry without saving it, or click on the Add to List button to also save it. Note that the original entry is retained, which is useful if you want to make entries for several people at the same company, for example. Of course, you can always go back to the Lookup screen and delete entries you don't want to keep.

6.4.7 The Coversheet Sc reens

A fax may be sent with or without a coversheet. A coversheet is a page that precedes the actual fax, usually with some graphic design containing a letterhead, the recipient's name and other information. The coversheet may also contain a message. In fact, many faxes consist of just a coversheet with a short message on it. Some sample coversheets are provided with the PC Interface, which may be adapted to suit your needs. See the How to Modify a Coversheet section for more information.

6.4.7.1 The Coversheet Selec t ion Sc reen

The Coversheet Selection screen is the first of two coversheet screens. Here you can select a coversheet by clicking on the desired radio button. Typically, the first radio button is used to indicate "No Coversheet", while the other four buttons allow a choice between different styles. The text next to the buttons, as well as the default selection, may be adapted to suit your needs. See the Setup section for details. The right hand side of the screen shows the selected recipient(s). (The Lookup screen allows you to select multiple recipients for the same fax.) If you want to change the contents of the Fax To list, you can do so by clicking on the < Back button and then making the desired adjustments.

After making the desired coversheet selection, click on the Next> key to go to the next screen. If you selected No Coversheet, the next screen you see will be the Options screen. If you did select a coversheet, however, the Coversheet Information screen will be displayed.

6.4.7.2 The Coversheet Inform at ion Sc reen

This screen is only displayed if you selected a coversheet. The Subject: box expects a one-line subject header, such as "Daily Report", although you may leave this blank. The Note box expects a brief message of no more than about a thousand characters. The text does not wrap, so press the Enter key when you want to start a new line. You can use the arrow keys to scroll this message. You can save the message and subject header by putting a check mark in the Save changes box. This can be useful if you frequently send the same or similar message to different recipients. You can remove a saved message by blanking it out and checking the Save changes box before clicking on the Next> button.

6.4.8 The Opt ions Sc reen

This is the final screen you see before you submit your fax. It allows you to change some options and to add one or more files to your fax, if desired. Default values can be set up for the radio buttons, as well as for the File List contents. See the Setup section for more information.

6.4.8.1 Logo

By logo is meant a small graphics file, such as a letterhead, that resides on the server (T4 file format) and that is included at the top of the fax's first page. It serves to identify and promote the sender or the sender's company. Coversheets often contain some kind of letterhead, in which case there is no need to send a logo. A

3 3