ONLINE INSTRUCTIONS
DS-4000
DIGITAL VOICE RECORDER
Thank you for purchasing an Olympus Digital Voice Recorder
2 Basic operations
Table of Contents
1 Getting Started
3 Other functions
5 Using the Recorder as a Reader / Writer
6 Other Information
Convention Used In this Manual
Safe and Proper Usage
Important Safety Precautions
Signifies danger which may result in serious Danger injury or death
General Precautions
Batteries/Rechargeable Battery Pack BR402
Danger
Battery Charger Cradle
General Precautions
Danger
AC Adapter
In case
Danger
General Precautions
If something appears to be
Main Features
Memory Sizes of Cards and Approximate Recording Times*1
xD-Picture Card
Compatible Cards
xD-Picture Card
5 Slide REC/STOP/PLAY/REV switch
$ Record/Play indicator lamp
POWER ON/OFF switch
VOLUME + button
9VCVA Variable Control Voice Actuator indicator
1Battery indicator 2 Folder 3Priority indicator 4Current file number
5Total number of recorded files in the folder 6Erase lock indicator
0Record mode indicator
1 battery cover open
Installing Batteries
Ni-MH Rechargeable Battery Pack BR402
Insert Ni-MH Rechargeable Battery Pack
Insert two AAA batteries, observing the correct
Installing Batteries
AAA alkaline batteries
2 polarity
Charging Battery
Recommended temperature range for use
1 Connect the AC adapter or USB cable to the cradle
Operating temperature
Information Regarding Rechargeable Batteries
Battery life
Discharging
Power Save Mode
Turning ON the Recorder
Turning ON the Recorder/ Power Save Mode
Dealer Option Items
A, B Programmable Buttons
2 Set the minute
Setting Time/Date TIME&DATE
1 Set the hour
3 Set the year
5 Set the day
Changing the Time/Date
1,3,4
Press the MENU button
Inserting a Card
the card slot as shown in the diagram
Inserting and Ejecting a Card
Slide the card cover lock in the direction
Push the card inward to unlock it, and let it
Ejecting a Card
Inserting and Ejecting a Card
eject partially
Recording
Move the slide switch to the REC
3 Move the slide switch to the STOP position to stop recording
New Recording
Review Recording
Recording
1,2,3
3 Move the slide switch to the STOP position to stop overwriting
Overwrite Recording
Select and play the file you want to
Insert Recording
1,3,4
Recording
2 Move the slide switch to the REC position to start recording
Using the Variable Control Voice Actuator VCVA
Adjust the Start/Stop Actuation Level
1 Set the VCVA in the menu to ON P.35-36
Hands-free Recording
Recording Monitor
The default settings of the foot switch functions are as follow
2 Press the VOLUME + or VOLUME button to adjust the volume
Playing
Press the FF button once while stopped
Playing
Fast
Forward
Erasing
Erasing a File
1 Select the file you want to erase 2 Press the ERASE button
Press the ERASE button once more
Erasing All Files in a Folder
Erasing
while “ALL ERASE ?” is flashing
2 Press the ERASE button at the point to start erasing
Partially Erasing a File
1 Start playback the file you want to erase partially
3 Press the ERASE button at the point to end erasing
Erasing
Press the ERASE button to confirm
erase
4 The display changes to “PARTIAL ERASE!”
REC MODE MIC SENSE
Menu List
MENU
SUB MENU VCVA
Press the MENU button
2,4 4 or setting
Learning to Use the Menu
Press the FF or REW button to highlight a menu
press the MENU button
Locking Files LOCK
Select the file you want to LOCK
Press the FF or REW button until
Locating an Index Mark
Setting an Index Mark
Index Marks
Clearing an Index Mark
LCD Display Information
While in Stop or Playback Mode
1 Press the DISPLAY A or B button
LCD Display Information
While in Record Mode
While Recording in VCVA Mode
LCD Display Information
LCD Display Information
While in Overwrite Record Mode
While in Insert Record Mode
AUTHOR A 1H25M01S
Press the PRIORITY button to
Setting Priority Levels
1 Select the file
choose between “HIGH” and
1 Turn ON the recorder
Setting Job Data
Setting an Author ID
3 Press the MENU button to set the ID
Press the NEW button while in STOP mode
Setting a Work Type
Setting Job Data
Press the MENU button to select the Work Type
Setting Option Item
Press the NEW button while in STOP mode
Entering method
the display
Formatting the Card FORMAT
“FORMAT” in SUB MENU flashes on
Press the MENU button to select
6 Press the FF or REW button again to highlight the “START” option
Press the MENU button again to
initiate the formatting process
7 Formatting begins and “FORMAT!” flashes
DSS Player Software
Minimum Requirement
Power Mac G3 233 MHz class processor or faster
1 Insert Olympus DSS Player CD into the CD-ROM drive
Installing DSS Player Software
2 The installation Language Selection dialog box appears
3 Register user information
3 Select Add/Remove programs from the Control Panel
Uninstalling DSS Player Software
1 Exit DSS Player program 2 Click the start button on the taskbar
4 Select Olympus DSS Player Pro, then click the Change/Remove button
To start online Help
Using Online Help
Using Online Help
Windows
1 Turn ON the recorder P.17
Connecting Recorder to PC
Connecting to Your PC Using the USB Cable
2 Insert end A of the USB cable to your PC’s USB port or USB hub
1 Insert end A of the USB cable to your PC’s USB port or USB hub
Connecting to Your PC Using the Cradle
Connecting Recorder to PC
2 Connect end b of the USB cable to the cradle
1 Start Windows 2 Click the start button, then select All Programs
Running DSS Player
2 Click DSS Player Pro
3 Select Olympus DSS Player Pro, then click Dictation Module
3 Double-click the DSS Player for Mac folder
Running DSS Player
1 Start your Macintosh
4 Double-click DSS Player
3 Device Tree View
Window Names
1 Playback Control Bar
2 Dictation Tree View
Select the folder
Downloading from Recorder to PC
Download Selected Files
2 Select the dictation file
From the Download menu, click Download Selected Files
3 Download the dictation file
4 Download complete
Downloading from Recorder to PC
Play the dictation file
Playing a Dictation File
Select the dictation file
File Name Format
3 Select the destination upload folder on the recorder
Uploading from PC to Recorder
1 Select the folder
4 Upload complete
File, or click the icon
3 Edit the recording using the recorder buttons and slide switch
Direct Recording/Editing on PC
the Dictation List View 2 Click the File menu, then select
Windows
Changing User ID Author ID
Click the Transfer button
Changing User ID Author ID
Changing a folder name in the software
Changing a Folder Name
Editing File Comments
Changing a folder name in the recorder
1 Connect the recorder to your PC, and start the DSS Player
Using Voice Recognition Software Optional
Audio set up
2 Change the recorder to AUDIO device
Using Voice Recognition Software Optional
7 Select a sound card
Noise Canceling Function
Executing Voice Recognition
Start of voice recognition
Select the folder
Notes on Recording For Voice Recognition
Using Voice Recognition Software Optional
Windows
USB Microphone/USB Speaker USB AUDIO
1 From the Tools menu, select Change to audio device
Macintosh OS
2 Check Enable auto-sending function
Setting the E-mail/FTP Service
Setting the Auto-Sending Function
Sending Dictation Files/Receiving Document Files
3 Select a profile from the list
1 Click the FTP button
2 Click the To button
Setting the FTP destination
2 Check the Use collect back documents functions check box
Setting the Document File Retrieve Function
Sending Dictation Files/Receiving Document Files
3 Select a protocol to be used for receiving a document file
Sending Dictation Files
2 Right-click the dictation file, and select Send File
1 In the toolbar, click the Send/Receive files icon
Sending Dictation Files/Receiving Document Files
Sending/receiving Automatically
Playing Received DSS Files
Setting E-mail/FTP Service
2 Create a profile which specifies the destination
3 Select a profile
Setting E-mail/FTP Service
Setting Connection for MAPI Compliant Service
Installing MAPI Subsystem
When the following window appears
2 Select Corporate or Workgroup and click the Next button
1 After installing Outlook 2000, start the program
3 A dialog box for setting up Microsoft Outlook appears
Installing Microsoft Outlook
3 Type the profile name and click the OK button
2 Click the Add… button
5 Select your e-mail server type
Setting E-mail/FTP Service
then click the E-mail/FTP tab
After the setup is completed, click
7 If you select “POP3”, you will see the following dialog box
Select the MAPI profile name you
1 Start the DSS Player and click the Tools menu, select Options
3 Click the Setting button
Activating Send Mail Function Create a Profile
Setting E-mail/FTP Service
5 Click the Next button and follow the instructions on the screen
Setting E mail/FTP Service
1 Start Windows 2 Connecting the recorder to your PC
Using the Recorder as a Reader/Writer
Example Copying Data from PC to Card Using Explorer or Finder
3 Open Windows Explorer or Finder window
ERROR
Alarm Message List
BATTERY LOW
ERROR
Cannot connect to PC Cannot connect to a PC using a cradle
Troubleshooting
Troubleshooting
Nothing appears on the display Won’t start Unable to record
Accessories Optional
Specifications
Technical Assistance and Support
Model Number
Tested To Comply With FCC Standards
Declaration of Conformity
DS-4000