Thank you for purchasing an Olympus Digital Voice Recorder
DS-4000
DIGITAL VOICE RECORDER
ONLINE INSTRUCTIONS
3 Other functions
Table of Contents
1 Getting Started
2 Basic operations
6 Other Information
5 Using the Recorder as a Reader / Writer
Signifies danger which may result in serious Danger injury or death
Safe and Proper Usage
Important Safety Precautions
Convention Used In this Manual
Danger
General Precautions
Batteries/Rechargeable Battery Pack BR402
Danger
Battery Charger Cradle
General Precautions
Danger
AC Adapter
In case
If something appears to be
General Precautions
Main Features
xD-Picture Card
xD-Picture Card
Compatible Cards
Memory Sizes of Cards and Approximate Recording Times*1
VOLUME + button
$ Record/Play indicator lamp
POWER ON/OFF switch
5 Slide REC/STOP/PLAY/REV switch
0Record mode indicator
1Battery indicator 2 Folder 3Priority indicator 4Current file number
5Total number of recorded files in the folder 6Erase lock indicator
9VCVA Variable Control Voice Actuator indicator
Insert Ni-MH Rechargeable Battery Pack
Installing Batteries
Ni-MH Rechargeable Battery Pack BR402
1 battery cover open
2 polarity
Installing Batteries
AAA alkaline batteries
Insert two AAA batteries, observing the correct
1 Connect the AC adapter or USB cable to the cradle
Charging Battery
Recommended temperature range for use
Discharging
Information Regarding Rechargeable Batteries
Battery life
Operating temperature
Turning ON the Recorder/ Power Save Mode
Power Save Mode
Turning ON the Recorder
A, B Programmable Buttons
Dealer Option Items
3 Set the year
Setting Time/Date TIME&DATE
1 Set the hour
2 Set the minute
Press the MENU button
Changing the Time/Date
1,3,4
5 Set the day
Slide the card cover lock in the direction
the card slot as shown in the diagram
Inserting and Ejecting a Card
Inserting a Card
eject partially
Ejecting a Card
Inserting and Ejecting a Card
Push the card inward to unlock it, and let it
New Recording
Move the slide switch to the REC
3 Move the slide switch to the STOP position to stop recording
Recording
Recording
Review Recording
Select and play the file you want to
3 Move the slide switch to the STOP position to stop overwriting
Overwrite Recording
1,2,3
Recording
Insert Recording
1,3,4
1 Set the VCVA in the menu to ON P.35-36
Using the Variable Control Voice Actuator VCVA
Adjust the Start/Stop Actuation Level
2 Move the slide switch to the REC position to start recording
The default settings of the foot switch functions are as follow
Hands-free Recording
Recording Monitor
Playing
2 Press the VOLUME + or VOLUME button to adjust the volume
Forward
Playing
Fast
Press the FF button once while stopped
1 Select the file you want to erase 2 Press the ERASE button
Erasing
Erasing a File
while “ALL ERASE ?” is flashing
Erasing All Files in a Folder
Erasing
Press the ERASE button once more
3 Press the ERASE button at the point to end erasing
Partially Erasing a File
1 Start playback the file you want to erase partially
2 Press the ERASE button at the point to start erasing
4 The display changes to “PARTIAL ERASE!”
Press the ERASE button to confirm
erase
Erasing
SUB MENU VCVA
Menu List
MENU
REC MODE MIC SENSE
Press the FF or REW button to highlight a menu
2,4 4 or setting
Learning to Use the Menu
Press the MENU button
Press the FF or REW button until
Locking Files LOCK
Select the file you want to LOCK
press the MENU button
Clearing an Index Mark
Setting an Index Mark
Index Marks
Locating an Index Mark
1 Press the DISPLAY A or B button
LCD Display Information
While in Stop or Playback Mode
LCD Display Information
While in Record Mode
While Recording in VCVA Mode
LCD Display Information
AUTHOR A 1H25M01S
While in Overwrite Record Mode
While in Insert Record Mode
LCD Display Information
choose between “HIGH” and
Setting Priority Levels
1 Select the file
Press the PRIORITY button to
3 Press the MENU button to set the ID
Setting Job Data
Setting an Author ID
1 Turn ON the recorder
Press the MENU button to select the Work Type
Setting a Work Type
Setting Job Data
Press the NEW button while in STOP mode
Entering method
Setting Option Item
Press the NEW button while in STOP mode
Press the MENU button to select
Formatting the Card FORMAT
“FORMAT” in SUB MENU flashes on
the display
7 Formatting begins and “FORMAT!” flashes
Press the MENU button again to
initiate the formatting process
6 Press the FF or REW button again to highlight the “START” option
Minimum Requirement
DSS Player Software
Power Mac G3 233 MHz class processor or faster
3 Register user information
Installing DSS Player Software
2 The installation Language Selection dialog box appears
1 Insert Olympus DSS Player CD into the CD-ROM drive
4 Select Olympus DSS Player Pro, then click the Change/Remove button
Uninstalling DSS Player Software
1 Exit DSS Player program 2 Click the start button on the taskbar
3 Select Add/Remove programs from the Control Panel
Windows
Using Online Help
Using Online Help
To start online Help
2 Insert end A of the USB cable to your PC’s USB port or USB hub
Connecting Recorder to PC
Connecting to Your PC Using the USB Cable
1 Turn ON the recorder P.17
2 Connect end b of the USB cable to the cradle
Connecting to Your PC Using the Cradle
Connecting Recorder to PC
1 Insert end A of the USB cable to your PC’s USB port or USB hub
3 Select Olympus DSS Player Pro, then click Dictation Module
Running DSS Player
2 Click DSS Player Pro
1 Start Windows 2 Click the start button, then select All Programs
4 Double-click DSS Player
Running DSS Player
1 Start your Macintosh
3 Double-click the DSS Player for Mac folder
2 Dictation Tree View
Window Names
1 Playback Control Bar
3 Device Tree View
2 Select the dictation file
Downloading from Recorder to PC
Download Selected Files
Select the folder
Downloading from Recorder to PC
3 Download the dictation file
4 Download complete
From the Download menu, click Download Selected Files
File Name Format
Playing a Dictation File
Select the dictation file
Play the dictation file
4 Upload complete
Uploading from PC to Recorder
1 Select the folder
3 Select the destination upload folder on the recorder
the Dictation List View 2 Click the File menu, then select
3 Edit the recording using the recorder buttons and slide switch
Direct Recording/Editing on PC
File, or click the icon
Changing User ID Author ID
Changing User ID Author ID
Click the Transfer button
Windows
Changing a folder name in the recorder
Changing a Folder Name
Editing File Comments
Changing a folder name in the software
2 Change the recorder to AUDIO device
Using Voice Recognition Software Optional
Audio set up
1 Connect the recorder to your PC, and start the DSS Player
7 Select a sound card
Using Voice Recognition Software Optional
Select the folder
Executing Voice Recognition
Start of voice recognition
Noise Canceling Function
Using Voice Recognition Software Optional
Notes on Recording For Voice Recognition
Macintosh OS
USB Microphone/USB Speaker USB AUDIO
1 From the Tools menu, select Change to audio device
Windows
Sending Dictation Files/Receiving Document Files
Setting the E-mail/FTP Service
Setting the Auto-Sending Function
2 Check Enable auto-sending function
Setting the FTP destination
1 Click the FTP button
2 Click the To button
3 Select a profile from the list
3 Select a protocol to be used for receiving a document file
Setting the Document File Retrieve Function
Sending Dictation Files/Receiving Document Files
2 Check the Use collect back documents functions check box
1 In the toolbar, click the Send/Receive files icon
Sending Dictation Files
2 Right-click the dictation file, and select Send File
Playing Received DSS Files
Sending Dictation Files/Receiving Document Files
Sending/receiving Automatically
3 Select a profile
Setting E-mail/FTP Service
2 Create a profile which specifies the destination
When the following window appears
Setting Connection for MAPI Compliant Service
Installing MAPI Subsystem
Setting E-mail/FTP Service
Installing Microsoft Outlook
1 After installing Outlook 2000, start the program
3 A dialog box for setting up Microsoft Outlook appears
2 Select Corporate or Workgroup and click the Next button
Setting E-mail/FTP Service
2 Click the Add… button
5 Select your e-mail server type
3 Type the profile name and click the OK button
Select the MAPI profile name you
After the setup is completed, click
7 If you select “POP3”, you will see the following dialog box
then click the E-mail/FTP tab
Setting E-mail/FTP Service
3 Click the Setting button
Activating Send Mail Function Create a Profile
1 Start the DSS Player and click the Tools menu, select Options
Setting E mail/FTP Service
5 Click the Next button and follow the instructions on the screen
3 Open Windows Explorer or Finder window
Using the Recorder as a Reader/Writer
Example Copying Data from PC to Card Using Explorer or Finder
1 Start Windows 2 Connecting the recorder to your PC
ERROR
Alarm Message List
BATTERY LOW
ERROR
Nothing appears on the display Won’t start Unable to record
Troubleshooting
Troubleshooting
Cannot connect to PC Cannot connect to a PC using a cradle
Accessories Optional
Specifications
Technical Assistance and Support
DS-4000
Tested To Comply With FCC Standards
Declaration of Conformity
Model Number