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Olympus DS-4000 manual Technical Assistance and Support

Models: DS-4000

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Technical Assistance and Support

DS-4000 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-4000, we recommend that you contact your Olympus Professional Dealer that sold you the system. If your dealer cannot fix your problem, please call our technical hotline number or send an E-mail.

◆For customers in the U.S. and Canada Phone: 1-888-553-4448

E-mail: distec@olympus.com

◆For customers in Europe

E-mail : dss.support@olympus-europa.com

Technical Assistance and Support

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Olympus DS-4000 manual Technical Assistance and Support

Contents

Thank you for purchasing an Olympus Digital Voice Recorder DS-4000DIGITAL VOICE RECORDER ONLINE INSTRUCTIONS3 Other functions Table of Contents1 Getting Started 2 Basic operations6 Other Information 5 Using the Recorder as a Reader / WriterSignifies danger which may result in serious Danger injury or death Safe and Proper UsageImportant Safety Precautions Convention Used In this ManualGeneral Precautions Batteries/Rechargeable Battery Pack BR402Danger Battery Charger Cradle General PrecautionsDanger AC Adapter In caseDanger If something appears to be General PrecautionsMain Features xD-Picture Card xD-Picture CardCompatible Cards Memory Sizes of Cards and Approximate Recording Times*1VOLUME + button $ Record/Play indicator lampPOWER ON/OFF switch 5 Slide REC/STOP/PLAY/REV switch0Record mode indicator 1Battery indicator 2 Folder 3Priority indicator 4Current file number5Total number of recorded files in the folder 6Erase lock indicator 9VCVA Variable Control Voice Actuator indicatorInsert Ni-MH Rechargeable Battery Pack Installing BatteriesNi-MH Rechargeable Battery Pack BR402 1 battery cover open2 polarity Installing BatteriesAAA alkaline batteries Insert two AAA batteries, observing the correctCharging Battery Recommended temperature range for use1 Connect the AC adapter or USB cable to the cradle Discharging Information Regarding Rechargeable BatteriesBattery life Operating temperaturePower Save Mode Turning ON the RecorderTurning ON the Recorder/ Power Save Mode A, B Programmable Buttons Dealer Option Items3 Set the year Setting Time/Date TIME&DATE1 Set the hour 2 Set the minutePress the MENU button Changing the Time/Date1,3,4 5 Set the daySlide the card cover lock in the direction the card slot as shown in the diagramInserting and Ejecting a Card Inserting a Cardeject partially Ejecting a CardInserting and Ejecting a Card Push the card inward to unlock it, and let itNew Recording Move the slide switch to the REC3 Move the slide switch to the STOP position to stop recording RecordingRecording Review RecordingSelect and play the file you want to 3 Move the slide switch to the STOP position to stop overwritingOverwrite Recording 1,2,3Insert Recording 1,3,4Recording 1 Set the VCVA in the menu to ON P.35-36 Using the Variable Control Voice Actuator VCVAAdjust the Start/Stop Actuation Level 2 Move the slide switch to the REC position to start recordingHands-free Recording Recording MonitorThe default settings of the foot switch functions are as follow Playing 2 Press the VOLUME + or VOLUME button to adjust the volumeForward PlayingFast Press the FF button once while stoppedErasing Erasing a File1 Select the file you want to erase 2 Press the ERASE button while “ALL ERASE ?” is flashing Erasing All Files in a FolderErasing Press the ERASE button once more3 Press the ERASE button at the point to end erasing Partially Erasing a File1 Start playback the file you want to erase partially 2 Press the ERASE button at the point to start erasing4 The display changes to “PARTIAL ERASE!” Press the ERASE button to confirmerase ErasingSUB MENU VCVA Menu ListMENU REC MODE MIC SENSEPress the FF or REW button to highlight a menu 2,4 4 or settingLearning to Use the Menu Press the MENU buttonPress the FF or REW button until Locking Files LOCKSelect the file you want to LOCK press the MENU buttonClearing an Index Mark Setting an Index MarkIndex Marks Locating an Index MarkLCD Display Information While in Stop or Playback Mode1 Press the DISPLAY A or B button LCD Display Information While in Record ModeWhile Recording in VCVA Mode LCD Display InformationAUTHOR A 1H25M01S While in Overwrite Record ModeWhile in Insert Record Mode LCD Display Informationchoose between “HIGH” and Setting Priority Levels1 Select the file Press the PRIORITY button to3 Press the MENU button to set the ID Setting Job DataSetting an Author ID 1 Turn ON the recorderPress the MENU button to select the Work Type Setting a Work TypeSetting Job Data Press the NEW button while in STOP modeSetting Option Item Press the NEW button while in STOP modeEntering method Press the MENU button to select Formatting the Card FORMAT“FORMAT” in SUB MENU flashes on the display7 Formatting begins and “FORMAT!” flashes Press the MENU button again toinitiate the formatting process 6 Press the FF or REW button again to highlight the “START” optionMinimum Requirement DSS Player SoftwarePower Mac G3 233 MHz class processor or faster 3 Register user information Installing DSS Player Software2 The installation Language Selection dialog box appears 1 Insert Olympus DSS Player CD into the CD-ROM drive4 Select Olympus DSS Player Pro, then click the Change/Remove button Uninstalling DSS Player Software1 Exit DSS Player program 2 Click the start button on the taskbar 3 Select Add/Remove programs from the Control PanelWindows Using Online HelpUsing Online Help To start online Help2 Insert end A of the USB cable to your PC’s USB port or USB hub Connecting Recorder to PCConnecting to Your PC Using the USB Cable 1 Turn ON the recorder P.172 Connect end b of the USB cable to the cradle Connecting to Your PC Using the CradleConnecting Recorder to PC 1 Insert end A of the USB cable to your PC’s USB port or USB hub3 Select Olympus DSS Player Pro, then click Dictation Module Running DSS Player2 Click DSS Player Pro 1 Start Windows 2 Click the start button, then select All Programs4 Double-click DSS Player Running DSS Player1 Start your Macintosh 3 Double-click the DSS Player for Mac folder2 Dictation Tree View Window Names1 Playback Control Bar 3 Device Tree View2 Select the dictation file Downloading from Recorder to PCDownload Selected Files Select the folderDownloading from Recorder to PC 3 Download the dictation file4 Download complete From the Download menu, click Download Selected FilesFile Name Format Playing a Dictation FileSelect the dictation file Play the dictation file4 Upload complete Uploading from PC to Recorder1 Select the folder 3 Select the destination upload folder on the recorderthe Dictation List View 2 Click the File menu, then select 3 Edit the recording using the recorder buttons and slide switchDirect Recording/Editing on PC File, or click the iconChanging User ID Author ID Changing User ID Author IDClick the Transfer button WindowsChanging a folder name in the recorder Changing a Folder NameEditing File Comments Changing a folder name in the software2 Change the recorder to AUDIO device Using Voice Recognition Software OptionalAudio set up 1 Connect the recorder to your PC, and start the DSS Player7 Select a sound card Using Voice Recognition Software OptionalSelect the folder Executing Voice RecognitionStart of voice recognition Noise Canceling FunctionUsing Voice Recognition Software Optional Notes on Recording For Voice RecognitionMacintosh OS USB Microphone/USB Speaker USB AUDIO1 From the Tools menu, select Change to audio device WindowsSending Dictation Files/Receiving Document Files Setting the E-mail/FTP ServiceSetting the Auto-Sending Function 2 Check Enable auto-sending functionSetting the FTP destination 1 Click the FTP button2 Click the To button 3 Select a profile from the list3 Select a protocol to be used for receiving a document file Setting the Document File Retrieve FunctionSending Dictation Files/Receiving Document Files 2 Check the Use collect back documents functions check boxSending Dictation Files 2 Right-click the dictation file, and select Send File1 In the toolbar, click the Send/Receive files icon Sending Dictation Files/Receiving Document Files Sending/receiving AutomaticallyPlaying Received DSS Files Setting E-mail/FTP Service 2 Create a profile which specifies the destination3 Select a profile When the following window appears Setting Connection for MAPI Compliant ServiceInstalling MAPI Subsystem Setting E-mail/FTP ServiceInstalling Microsoft Outlook 1 After installing Outlook 2000, start the program3 A dialog box for setting up Microsoft Outlook appears 2 Select Corporate or Workgroup and click the Next buttonSetting E-mail/FTP Service 2 Click the Add… button5 Select your e-mail server type 3 Type the profile name and click the OK buttonSelect the MAPI profile name you After the setup is completed, click7 If you select “POP3”, you will see the following dialog box then click the E-mail/FTP tabSetting E-mail/FTP Service 3 Click the Setting buttonActivating Send Mail Function Create a Profile 1 Start the DSS Player and click the Tools menu, select OptionsSetting E mail/FTP Service 5 Click the Next button and follow the instructions on the screen3 Open Windows Explorer or Finder window Using the Recorder as a Reader/WriterExample Copying Data from PC to Card Using Explorer or Finder 1 Start Windows 2 Connecting the recorder to your PCERROR Alarm Message ListBATTERY LOW ERRORNothing appears on the display Won’t start Unable to record TroubleshootingTroubleshooting Cannot connect to PC Cannot connect to a PC using a cradleAccessories Optional Specifications Technical Assistance and Support DS-4000 Tested To Comply With FCC StandardsDeclaration of Conformity Model Number