DS-4000
DIGITAL VOICE RECORDER
ONLINE INSTRUCTIONS
Thank you for purchasing an Olympus Digital Voice Recorder
Table of Contents
1 Getting Started
2 Basic operations
3 Other functions
5 Using the Recorder as a Reader / Writer
6 Other Information
Safe and Proper Usage
Important Safety Precautions
Convention Used In this Manual
Signifies danger which may result in serious Danger injury or death
Danger
General Precautions
Batteries/Rechargeable Battery Pack BR402
Danger
Battery Charger Cradle
General Precautions
Danger
AC Adapter
In case
General Precautions
If something appears to be
Main Features
xD-Picture Card
Compatible Cards
Memory Sizes of Cards and Approximate Recording Times*1
xD-Picture Card
$ Record/Play indicator lamp
POWER ON/OFF switch
5 Slide REC/STOP/PLAY/REV switch
VOLUME + button
1Battery indicator 2 Folder 3Priority indicator 4Current file number
5Total number of recorded files in the folder 6Erase lock indicator
9VCVA Variable Control Voice Actuator indicator
0Record mode indicator
Installing Batteries
Ni-MH Rechargeable Battery Pack BR402
1 battery cover open
Insert Ni-MH Rechargeable Battery Pack
Installing Batteries
AAA alkaline batteries
Insert two AAA batteries, observing the correct
2 polarity
1 Connect the AC adapter or USB cable to the cradle
Charging Battery
Recommended temperature range for use
Information Regarding Rechargeable Batteries
Battery life
Operating temperature
Discharging
Turning ON the Recorder/ Power Save Mode
Power Save Mode
Turning ON the Recorder
Dealer Option Items
A, B Programmable Buttons
Setting Time/Date TIME&DATE
1 Set the hour
2 Set the minute
3 Set the year
Changing the Time/Date
1,3,4
5 Set the day
Press the MENU button
the card slot as shown in the diagram
Inserting and Ejecting a Card
Inserting a Card
Slide the card cover lock in the direction
Ejecting a Card
Inserting and Ejecting a Card
Push the card inward to unlock it, and let it
eject partially
Move the slide switch to the REC
3 Move the slide switch to the STOP position to stop recording
Recording
New Recording
Review Recording
Recording
3 Move the slide switch to the STOP position to stop overwriting
Overwrite Recording
1,2,3
Select and play the file you want to
Recording
Insert Recording
1,3,4
Using the Variable Control Voice Actuator VCVA
Adjust the Start/Stop Actuation Level
2 Move the slide switch to the REC position to start recording
1 Set the VCVA in the menu to ON P.35-36
The default settings of the foot switch functions are as follow
Hands-free Recording
Recording Monitor
2 Press the VOLUME + or VOLUME button to adjust the volume
Playing
Playing
Fast
Press the FF button once while stopped
Forward
1 Select the file you want to erase 2 Press the ERASE button
Erasing
Erasing a File
Erasing All Files in a Folder
Erasing
Press the ERASE button once more
while “ALL ERASE ?” is flashing
Partially Erasing a File
1 Start playback the file you want to erase partially
2 Press the ERASE button at the point to start erasing
3 Press the ERASE button at the point to end erasing
Press the ERASE button to confirm
erase
Erasing
4 The display changes to “PARTIAL ERASE!”
Menu List
MENU
REC MODE MIC SENSE
SUB MENU VCVA
2,4 4 or setting
Learning to Use the Menu
Press the MENU button
Press the FF or REW button to highlight a menu
Locking Files LOCK
Select the file you want to LOCK
press the MENU button
Press the FF or REW button until
Setting an Index Mark
Index Marks
Locating an Index Mark
Clearing an Index Mark
1 Press the DISPLAY A or B button
LCD Display Information
While in Stop or Playback Mode
While in Record Mode
While Recording in VCVA Mode
LCD Display Information
LCD Display Information
While in Overwrite Record Mode
While in Insert Record Mode
LCD Display Information
AUTHOR A 1H25M01S
Setting Priority Levels
1 Select the file
Press the PRIORITY button to
choose between “HIGH” and
Setting Job Data
Setting an Author ID
1 Turn ON the recorder
3 Press the MENU button to set the ID
Setting a Work Type
Setting Job Data
Press the NEW button while in STOP mode
Press the MENU button to select the Work Type
Entering method
Setting Option Item
Press the NEW button while in STOP mode
Formatting the Card FORMAT
“FORMAT” in SUB MENU flashes on
the display
Press the MENU button to select
Press the MENU button again to
initiate the formatting process
6 Press the FF or REW button again to highlight the “START” option
7 Formatting begins and “FORMAT!” flashes
DSS Player Software
Minimum Requirement
Power Mac G3 233 MHz class processor or faster
Installing DSS Player Software
2 The installation Language Selection dialog box appears
1 Insert Olympus DSS Player CD into the CD-ROM drive
3 Register user information
Uninstalling DSS Player Software
1 Exit DSS Player program 2 Click the start button on the taskbar
3 Select Add/Remove programs from the Control Panel
4 Select Olympus DSS Player Pro, then click the Change/Remove button
Using Online Help
Using Online Help
To start online Help
Windows
Connecting Recorder to PC
Connecting to Your PC Using the USB Cable
1 Turn ON the recorder P.17
2 Insert end A of the USB cable to your PC’s USB port or USB hub
Connecting to Your PC Using the Cradle
Connecting Recorder to PC
1 Insert end A of the USB cable to your PC’s USB port or USB hub
2 Connect end b of the USB cable to the cradle
Running DSS Player
2 Click DSS Player Pro
1 Start Windows 2 Click the start button, then select All Programs
3 Select Olympus DSS Player Pro, then click Dictation Module
Running DSS Player
1 Start your Macintosh
3 Double-click the DSS Player for Mac folder
4 Double-click DSS Player
Window Names
1 Playback Control Bar
3 Device Tree View
2 Dictation Tree View
Downloading from Recorder to PC
Download Selected Files
Select the folder
2 Select the dictation file
3 Download the dictation file
4 Download complete
From the Download menu, click Download Selected Files
Downloading from Recorder to PC
Playing a Dictation File
Select the dictation file
Play the dictation file
File Name Format
Uploading from PC to Recorder
1 Select the folder
3 Select the destination upload folder on the recorder
4 Upload complete
3 Edit the recording using the recorder buttons and slide switch
Direct Recording/Editing on PC
File, or click the icon
the Dictation List View 2 Click the File menu, then select
Changing User ID Author ID
Click the Transfer button
Windows
Changing User ID Author ID
Changing a Folder Name
Editing File Comments
Changing a folder name in the software
Changing a folder name in the recorder
Using Voice Recognition Software Optional
Audio set up
1 Connect the recorder to your PC, and start the DSS Player
2 Change the recorder to AUDIO device
Using Voice Recognition Software Optional
7 Select a sound card
Executing Voice Recognition
Start of voice recognition
Noise Canceling Function
Select the folder
Notes on Recording For Voice Recognition
Using Voice Recognition Software Optional
USB Microphone/USB Speaker USB AUDIO
1 From the Tools menu, select Change to audio device
Windows
Macintosh OS
Setting the E-mail/FTP Service
Setting the Auto-Sending Function
2 Check Enable auto-sending function
Sending Dictation Files/Receiving Document Files
1 Click the FTP button
2 Click the To button
3 Select a profile from the list
Setting the FTP destination
Setting the Document File Retrieve Function
Sending Dictation Files/Receiving Document Files
2 Check the Use collect back documents functions check box
3 Select a protocol to be used for receiving a document file
1 In the toolbar, click the Send/Receive files icon
Sending Dictation Files
2 Right-click the dictation file, and select Send File
Playing Received DSS Files
Sending Dictation Files/Receiving Document Files
Sending/receiving Automatically
3 Select a profile
Setting E-mail/FTP Service
2 Create a profile which specifies the destination
Setting Connection for MAPI Compliant Service
Installing MAPI Subsystem
Setting E-mail/FTP Service
When the following window appears
1 After installing Outlook 2000, start the program
3 A dialog box for setting up Microsoft Outlook appears
2 Select Corporate or Workgroup and click the Next button
Installing Microsoft Outlook
2 Click the Add… button
5 Select your e-mail server type
3 Type the profile name and click the OK button
Setting E-mail/FTP Service
After the setup is completed, click
7 If you select “POP3”, you will see the following dialog box
then click the E-mail/FTP tab
Select the MAPI profile name you
3 Click the Setting button
Activating Send Mail Function Create a Profile
1 Start the DSS Player and click the Tools menu, select Options
Setting E-mail/FTP Service
5 Click the Next button and follow the instructions on the screen
Setting E mail/FTP Service
Using the Recorder as a Reader/Writer
Example Copying Data from PC to Card Using Explorer or Finder
1 Start Windows 2 Connecting the recorder to your PC
3 Open Windows Explorer or Finder window
Alarm Message List
BATTERY LOW
ERROR
ERROR
Troubleshooting
Troubleshooting
Cannot connect to PC Cannot connect to a PC using a cradle
Nothing appears on the display Won’t start Unable to record
Accessories Optional
Specifications
Technical Assistance and Support
Tested To Comply With FCC Standards
Declaration of Conformity
Model Number
DS-4000