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Olympus DS-4000 manual Display LCD Panel, Identification of Parts, 0Record mode indicator

Models: DS-4000

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Identification of

Parts

Identification of Parts

Display (LCD Panel)

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8	5
	6
	7

1Battery indicator

2Folder

3Priority indicator

4Current file number

5Total number of recorded files in the folder

6Erase lock indicator

7Character Information display

8Microphone sensitivity display

9VCVA (Variable Control Voice

Actuator) indicator

0Record mode indicator

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Olympus DS-4000 Display LCD Panel, Identification of Parts, 7Character Information display 8Microphone sensitivity display

Contents

DS-4000 DIGITAL VOICE RECORDERONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice RecorderTable of Contents 1 Getting Started2 Basic operations 3 Other functions5 Using the Recorder as a Reader / Writer 6 Other InformationSafe and Proper Usage Important Safety PrecautionsConvention Used In this Manual Signifies danger which may result in serious Danger injury or deathGeneral Precautions Batteries/Rechargeable Battery Pack BR402Danger Battery Charger Cradle General PrecautionsDanger AC Adapter In caseDanger General Precautions If something appears to beMain Features xD-Picture Card Compatible CardsMemory Sizes of Cards and Approximate Recording Times*1 xD-Picture Card$ Record/Play indicator lamp POWER ON/OFF switch5 Slide REC/STOP/PLAY/REV switch VOLUME + button1Battery indicator 2 Folder 3Priority indicator 4Current file number 5Total number of recorded files in the folder 6Erase lock indicator9VCVA Variable Control Voice Actuator indicator 0Record mode indicatorInstalling Batteries Ni-MH Rechargeable Battery Pack BR4021 battery cover open Insert Ni-MH Rechargeable Battery PackInstalling Batteries AAA alkaline batteriesInsert two AAA batteries, observing the correct 2 polarityCharging Battery Recommended temperature range for use1 Connect the AC adapter or USB cable to the cradle Information Regarding Rechargeable Batteries Battery lifeOperating temperature DischargingPower Save Mode Turning ON the RecorderTurning ON the Recorder/ Power Save Mode Dealer Option Items A, B Programmable ButtonsSetting Time/Date TIME&DATE 1 Set the hour2 Set the minute 3 Set the yearChanging the Time/Date 1,3,45 Set the day Press the MENU buttonthe card slot as shown in the diagram Inserting and Ejecting a CardInserting a Card Slide the card cover lock in the directionEjecting a Card Inserting and Ejecting a CardPush the card inward to unlock it, and let it eject partiallyMove the slide switch to the REC 3 Move the slide switch to the STOP position to stop recordingRecording New RecordingReview Recording Recording3 Move the slide switch to the STOP position to stop overwriting Overwrite Recording1,2,3 Select and play the file you want toInsert Recording 1,3,4Recording Using the Variable Control Voice Actuator VCVA Adjust the Start/Stop Actuation Level2 Move the slide switch to the REC position to start recording 1 Set the VCVA in the menu to ON P.35-36Hands-free Recording Recording MonitorThe default settings of the foot switch functions are as follow 2 Press the VOLUME + or VOLUME button to adjust the volume PlayingPlaying FastPress the FF button once while stopped ForwardErasing Erasing a File1 Select the file you want to erase 2 Press the ERASE button Erasing All Files in a Folder ErasingPress the ERASE button once more while “ALL ERASE ?” is flashingPartially Erasing a File 1 Start playback the file you want to erase partially2 Press the ERASE button at the point to start erasing 3 Press the ERASE button at the point to end erasingPress the ERASE button to confirm eraseErasing 4 The display changes to “PARTIAL ERASE!”Menu List MENUREC MODE MIC SENSE SUB MENU VCVA2,4 4 or setting Learning to Use the MenuPress the MENU button Press the FF or REW button to highlight a menuLocking Files LOCK Select the file you want to LOCKpress the MENU button Press the FF or REW button untilSetting an Index Mark Index MarksLocating an Index Mark Clearing an Index MarkLCD Display Information While in Stop or Playback Mode1 Press the DISPLAY A or B button While in Record Mode While Recording in VCVA ModeLCD Display Information LCD Display InformationWhile in Overwrite Record Mode While in Insert Record ModeLCD Display Information AUTHOR A 1H25M01SSetting Priority Levels 1 Select the filePress the PRIORITY button to choose between “HIGH” andSetting Job Data Setting an Author ID1 Turn ON the recorder 3 Press the MENU button to set the IDSetting a Work Type Setting Job DataPress the NEW button while in STOP mode Press the MENU button to select the Work TypeSetting Option Item Press the NEW button while in STOP modeEntering method Formatting the Card FORMAT “FORMAT” in SUB MENU flashes onthe display Press the MENU button to selectPress the MENU button again to initiate the formatting process6 Press the FF or REW button again to highlight the “START” option 7 Formatting begins and “FORMAT!” flashesDSS Player Software Minimum RequirementPower Mac G3 233 MHz class processor or faster Installing DSS Player Software 2 The installation Language Selection dialog box appears1 Insert Olympus DSS Player CD into the CD-ROM drive 3 Register user informationUninstalling DSS Player Software 1 Exit DSS Player program 2 Click the start button on the taskbar3 Select Add/Remove programs from the Control Panel 4 Select Olympus DSS Player Pro, then click the Change/Remove buttonUsing Online Help Using Online HelpTo start online Help WindowsConnecting Recorder to PC Connecting to Your PC Using the USB Cable1 Turn ON the recorder P.17 2 Insert end A of the USB cable to your PC’s USB port or USB hubConnecting to Your PC Using the Cradle Connecting Recorder to PC1 Insert end A of the USB cable to your PC’s USB port or USB hub 2 Connect end b of the USB cable to the cradleRunning DSS Player 2 Click DSS Player Pro1 Start Windows 2 Click the start button, then select All Programs 3 Select Olympus DSS Player Pro, then click Dictation ModuleRunning DSS Player 1 Start your Macintosh3 Double-click the DSS Player for Mac folder 4 Double-click DSS PlayerWindow Names 1 Playback Control Bar3 Device Tree View 2 Dictation Tree ViewDownloading from Recorder to PC Download Selected FilesSelect the folder 2 Select the dictation file3 Download the dictation file 4 Download completeFrom the Download menu, click Download Selected Files Downloading from Recorder to PCPlaying a Dictation File Select the dictation filePlay the dictation file File Name FormatUploading from PC to Recorder 1 Select the folder3 Select the destination upload folder on the recorder 4 Upload complete3 Edit the recording using the recorder buttons and slide switch Direct Recording/Editing on PCFile, or click the icon the Dictation List View 2 Click the File menu, then selectChanging User ID Author ID Click the Transfer buttonWindows Changing User ID Author IDChanging a Folder Name Editing File CommentsChanging a folder name in the software Changing a folder name in the recorderUsing Voice Recognition Software Optional Audio set up1 Connect the recorder to your PC, and start the DSS Player 2 Change the recorder to AUDIO deviceUsing Voice Recognition Software Optional 7 Select a sound cardExecuting Voice Recognition Start of voice recognitionNoise Canceling Function Select the folderNotes on Recording For Voice Recognition Using Voice Recognition Software OptionalUSB Microphone/USB Speaker USB AUDIO 1 From the Tools menu, select Change to audio deviceWindows Macintosh OSSetting the E-mail/FTP Service Setting the Auto-Sending Function2 Check Enable auto-sending function Sending Dictation Files/Receiving Document Files1 Click the FTP button 2 Click the To button3 Select a profile from the list Setting the FTP destinationSetting the Document File Retrieve Function Sending Dictation Files/Receiving Document Files2 Check the Use collect back documents functions check box 3 Select a protocol to be used for receiving a document fileSending Dictation Files 2 Right-click the dictation file, and select Send File1 In the toolbar, click the Send/Receive files icon Sending Dictation Files/Receiving Document Files Sending/receiving AutomaticallyPlaying Received DSS Files Setting E-mail/FTP Service 2 Create a profile which specifies the destination3 Select a profile Setting Connection for MAPI Compliant Service Installing MAPI SubsystemSetting E-mail/FTP Service When the following window appears1 After installing Outlook 2000, start the program 3 A dialog box for setting up Microsoft Outlook appears2 Select Corporate or Workgroup and click the Next button Installing Microsoft Outlook2 Click the Add… button 5 Select your e-mail server type3 Type the profile name and click the OK button Setting E-mail/FTP ServiceAfter the setup is completed, click 7 If you select “POP3”, you will see the following dialog boxthen click the E-mail/FTP tab Select the MAPI profile name you3 Click the Setting button Activating Send Mail Function Create a Profile1 Start the DSS Player and click the Tools menu, select Options Setting E-mail/FTP Service5 Click the Next button and follow the instructions on the screen Setting E mail/FTP ServiceUsing the Recorder as a Reader/Writer Example Copying Data from PC to Card Using Explorer or Finder1 Start Windows 2 Connecting the recorder to your PC 3 Open Windows Explorer or Finder windowAlarm Message List BATTERY LOWERROR ERRORTroubleshooting TroubleshootingCannot connect to PC Cannot connect to a PC using a cradle Nothing appears on the display Won’t start Unable to recordAccessories Optional Specifications Technical Assistance and Support Tested To Comply With FCC Standards Declaration of ConformityModel Number DS-4000