DIGITAL VOICE RECORDER
DS-4000
ONLINE INSTRUCTIONS
Thank you for purchasing an Olympus Digital Voice Recorder
1 Getting Started
Table of Contents
2 Basic operations
3 Other functions
6 Other Information
5 Using the Recorder as a Reader / Writer
Important Safety Precautions
Safe and Proper Usage
Convention Used In this Manual
Signifies danger which may result in serious Danger injury or death
Danger
General Precautions
Batteries/Rechargeable Battery Pack BR402
Danger
Battery Charger Cradle
General Precautions
Danger
AC Adapter
In case
If something appears to be
General Precautions
Main Features
Compatible Cards
xD-Picture Card
Memory Sizes of Cards and Approximate Recording Times*1
xD-Picture Card
POWER ON/OFF switch
$ Record/Play indicator lamp
5 Slide REC/STOP/PLAY/REV switch
VOLUME + button
5Total number of recorded files in the folder 6Erase lock indicator
1Battery indicator 2 Folder 3Priority indicator 4Current file number
9VCVA Variable Control Voice Actuator indicator
0Record mode indicator
Ni-MH Rechargeable Battery Pack BR402
Installing Batteries
1 battery cover open
Insert Ni-MH Rechargeable Battery Pack
AAA alkaline batteries
Installing Batteries
Insert two AAA batteries, observing the correct
2 polarity
1 Connect the AC adapter or USB cable to the cradle
Charging Battery
Recommended temperature range for use
Battery life
Information Regarding Rechargeable Batteries
Operating temperature
Discharging
Turning ON the Recorder/ Power Save Mode
Power Save Mode
Turning ON the Recorder
A, B Programmable Buttons
Dealer Option Items
1 Set the hour
Setting Time/Date TIME&DATE
2 Set the minute
3 Set the year
1,3,4
Changing the Time/Date
5 Set the day
Press the MENU button
Inserting and Ejecting a Card
the card slot as shown in the diagram
Inserting a Card
Slide the card cover lock in the direction
Inserting and Ejecting a Card
Ejecting a Card
Push the card inward to unlock it, and let it
eject partially
3 Move the slide switch to the STOP position to stop recording
Move the slide switch to the REC
Recording
New Recording
Recording
Review Recording
Overwrite Recording
3 Move the slide switch to the STOP position to stop overwriting
1,2,3
Select and play the file you want to
Recording
Insert Recording
1,3,4
Adjust the Start/Stop Actuation Level
Using the Variable Control Voice Actuator VCVA
2 Move the slide switch to the REC position to start recording
1 Set the VCVA in the menu to ON P.35-36
The default settings of the foot switch functions are as follow
Hands-free Recording
Recording Monitor
Playing
2 Press the VOLUME + or VOLUME button to adjust the volume
Fast
Playing
Press the FF button once while stopped
Forward
1 Select the file you want to erase 2 Press the ERASE button
Erasing
Erasing a File
Erasing
Erasing All Files in a Folder
Press the ERASE button once more
while “ALL ERASE ?” is flashing
1 Start playback the file you want to erase partially
Partially Erasing a File
2 Press the ERASE button at the point to start erasing
3 Press the ERASE button at the point to end erasing
erase
Press the ERASE button to confirm
Erasing
4 The display changes to “PARTIAL ERASE!”
MENU
Menu List
REC MODE MIC SENSE
SUB MENU VCVA
Learning to Use the Menu
2,4 4 or setting
Press the MENU button
Press the FF or REW button to highlight a menu
Select the file you want to LOCK
Locking Files LOCK
press the MENU button
Press the FF or REW button until
Index Marks
Setting an Index Mark
Locating an Index Mark
Clearing an Index Mark
1 Press the DISPLAY A or B button
LCD Display Information
While in Stop or Playback Mode
While Recording in VCVA Mode
While in Record Mode
LCD Display Information
LCD Display Information
While in Insert Record Mode
While in Overwrite Record Mode
LCD Display Information
AUTHOR A 1H25M01S
1 Select the file
Setting Priority Levels
Press the PRIORITY button to
choose between “HIGH” and
Setting an Author ID
Setting Job Data
1 Turn ON the recorder
3 Press the MENU button to set the ID
Setting Job Data
Setting a Work Type
Press the NEW button while in STOP mode
Press the MENU button to select the Work Type
Entering method
Setting Option Item
Press the NEW button while in STOP mode
“FORMAT” in SUB MENU flashes on
Formatting the Card FORMAT
the display
Press the MENU button to select
initiate the formatting process
Press the MENU button again to
6 Press the FF or REW button again to highlight the “START” option
7 Formatting begins and “FORMAT!” flashes
Minimum Requirement
DSS Player Software
Power Mac G3 233 MHz class processor or faster
2 The installation Language Selection dialog box appears
Installing DSS Player Software
1 Insert Olympus DSS Player CD into the CD-ROM drive
3 Register user information
1 Exit DSS Player program 2 Click the start button on the taskbar
Uninstalling DSS Player Software
3 Select Add/Remove programs from the Control Panel
4 Select Olympus DSS Player Pro, then click the Change/Remove button
Using Online Help
Using Online Help
To start online Help
Windows
Connecting to Your PC Using the USB Cable
Connecting Recorder to PC
1 Turn ON the recorder P.17
2 Insert end A of the USB cable to your PC’s USB port or USB hub
Connecting Recorder to PC
Connecting to Your PC Using the Cradle
1 Insert end A of the USB cable to your PC’s USB port or USB hub
2 Connect end b of the USB cable to the cradle
2 Click DSS Player Pro
Running DSS Player
1 Start Windows 2 Click the start button, then select All Programs
3 Select Olympus DSS Player Pro, then click Dictation Module
1 Start your Macintosh
Running DSS Player
3 Double-click the DSS Player for Mac folder
4 Double-click DSS Player
1 Playback Control Bar
Window Names
3 Device Tree View
2 Dictation Tree View
Download Selected Files
Downloading from Recorder to PC
Select the folder
2 Select the dictation file
4 Download complete
3 Download the dictation file
From the Download menu, click Download Selected Files
Downloading from Recorder to PC
Select the dictation file
Playing a Dictation File
Play the dictation file
File Name Format
1 Select the folder
Uploading from PC to Recorder
3 Select the destination upload folder on the recorder
4 Upload complete
Direct Recording/Editing on PC
3 Edit the recording using the recorder buttons and slide switch
File, or click the icon
the Dictation List View 2 Click the File menu, then select
Click the Transfer button
Changing User ID Author ID
Windows
Changing User ID Author ID
Editing File Comments
Changing a Folder Name
Changing a folder name in the software
Changing a folder name in the recorder
Audio set up
Using Voice Recognition Software Optional
1 Connect the recorder to your PC, and start the DSS Player
2 Change the recorder to AUDIO device
7 Select a sound card
Using Voice Recognition Software Optional
Start of voice recognition
Executing Voice Recognition
Noise Canceling Function
Select the folder
Using Voice Recognition Software Optional
Notes on Recording For Voice Recognition
1 From the Tools menu, select Change to audio device
USB Microphone/USB Speaker USB AUDIO
Windows
Macintosh OS
Setting the Auto-Sending Function
Setting the E-mail/FTP Service
2 Check Enable auto-sending function
Sending Dictation Files/Receiving Document Files
2 Click the To button
1 Click the FTP button
3 Select a profile from the list
Setting the FTP destination
Sending Dictation Files/Receiving Document Files
Setting the Document File Retrieve Function
2 Check the Use collect back documents functions check box
3 Select a protocol to be used for receiving a document file
1 In the toolbar, click the Send/Receive files icon
Sending Dictation Files
2 Right-click the dictation file, and select Send File
Playing Received DSS Files
Sending Dictation Files/Receiving Document Files
Sending/receiving Automatically
3 Select a profile
Setting E-mail/FTP Service
2 Create a profile which specifies the destination
Installing MAPI Subsystem
Setting Connection for MAPI Compliant Service
Setting E-mail/FTP Service
When the following window appears
3 A dialog box for setting up Microsoft Outlook appears
1 After installing Outlook 2000, start the program
2 Select Corporate or Workgroup and click the Next button
Installing Microsoft Outlook
5 Select your e-mail server type
2 Click the Add… button
3 Type the profile name and click the OK button
Setting E-mail/FTP Service
7 If you select “POP3”, you will see the following dialog box
After the setup is completed, click
then click the E-mail/FTP tab
Select the MAPI profile name you
Activating Send Mail Function Create a Profile
3 Click the Setting button
1 Start the DSS Player and click the Tools menu, select Options
Setting E-mail/FTP Service
Setting E mail/FTP Service
5 Click the Next button and follow the instructions on the screen
Example Copying Data from PC to Card Using Explorer or Finder
Using the Recorder as a Reader/Writer
1 Start Windows 2 Connecting the recorder to your PC
3 Open Windows Explorer or Finder window
BATTERY LOW
Alarm Message List
ERROR
ERROR
Troubleshooting
Troubleshooting
Cannot connect to PC Cannot connect to a PC using a cradle
Nothing appears on the display Won’t start Unable to record
Accessories Optional
Specifications
Technical Assistance and Support
Declaration of Conformity
Tested To Comply With FCC Standards
Model Number
DS-4000