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Olympus DS-4000 manual Downloading from Recorder to PC, Download Selected Files, Select the folder

Models: DS-4000

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Downloading from Recorder to PC

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Downloading from

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PC

Downloading from Recorder to PC

There are 3 download options to transfer dictation files from the recorder to the PC:

• Download Selected Files

Download one or several dictation files to your PC.

•Download Folder X (X is any of the seven folders A to G) Download all the dictation files in one folder.

•Download All

Download all the dictation files stored on the recorder to your PC.

The following is an explanation of “Download Selected Files”. For explanations of “Download Folders” and “Download All”, refer to Online Help.

Download Selected Files

Select the folder.	1
From the Device Tree View, select the folder that	1
1 contains the dictation file you would like to download.

The illustration shows that Folder A is selected.

2 Select the dictation file.

Select the dictation file you would like to download from the Dictation List View. To select more than one file, hold either the [Ctrl] or [Shift] key and select desired files. The illustration shows that one dictation file is selected.

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Olympus DS-4000 Downloading from Recorder to PC, Download Selected Files, Select the folder, Select the dictation file

Contents

ONLINE INSTRUCTIONS DS-4000DIGITAL VOICE RECORDER Thank you for purchasing an Olympus Digital Voice Recorder2 Basic operations Table of Contents1 Getting Started 3 Other functions5 Using the Recorder as a Reader / Writer 6 Other InformationConvention Used In this Manual Safe and Proper UsageImportant Safety Precautions Signifies danger which may result in serious Danger injury or deathBatteries/Rechargeable Battery Pack BR402 General PrecautionsDanger General Precautions Battery Charger CradleDanger In case AC AdapterDanger General Precautions If something appears to beMain Features Memory Sizes of Cards and Approximate Recording Times*1 xD-Picture CardCompatible Cards xD-Picture Card5 Slide REC/STOP/PLAY/REV switch $ Record/Play indicator lampPOWER ON/OFF switch VOLUME + button9VCVA Variable Control Voice Actuator indicator 1Battery indicator 2 Folder 3Priority indicator 4Current file number5Total number of recorded files in the folder 6Erase lock indicator 0Record mode indicator1 battery cover open Installing BatteriesNi-MH Rechargeable Battery Pack BR402 Insert Ni-MH Rechargeable Battery PackInsert two AAA batteries, observing the correct Installing BatteriesAAA alkaline batteries 2 polarityRecommended temperature range for use Charging Battery1 Connect the AC adapter or USB cable to the cradle Operating temperature Information Regarding Rechargeable BatteriesBattery life DischargingTurning ON the Recorder Power Save ModeTurning ON the Recorder/ Power Save Mode Dealer Option Items A, B Programmable Buttons2 Set the minute Setting Time/Date TIME&DATE1 Set the hour 3 Set the year5 Set the day Changing the Time/Date1,3,4 Press the MENU buttonInserting a Card the card slot as shown in the diagramInserting and Ejecting a Card Slide the card cover lock in the directionPush the card inward to unlock it, and let it Ejecting a CardInserting and Ejecting a Card eject partiallyRecording Move the slide switch to the REC3 Move the slide switch to the STOP position to stop recording New RecordingReview Recording Recording1,2,3 3 Move the slide switch to the STOP position to stop overwritingOverwrite Recording Select and play the file you want to1,3,4 Insert RecordingRecording 2 Move the slide switch to the REC position to start recording Using the Variable Control Voice Actuator VCVAAdjust the Start/Stop Actuation Level 1 Set the VCVA in the menu to ON P.35-36Recording Monitor Hands-free RecordingThe default settings of the foot switch functions are as follow 2 Press the VOLUME + or VOLUME button to adjust the volume PlayingPress the FF button once while stopped PlayingFast ForwardErasing a File Erasing1 Select the file you want to erase 2 Press the ERASE button Press the ERASE button once more Erasing All Files in a FolderErasing while “ALL ERASE ?” is flashing2 Press the ERASE button at the point to start erasing Partially Erasing a File1 Start playback the file you want to erase partially 3 Press the ERASE button at the point to end erasingErasing Press the ERASE button to confirmerase 4 The display changes to “PARTIAL ERASE!”REC MODE MIC SENSE Menu ListMENU SUB MENU VCVAPress the MENU button 2,4 4 or settingLearning to Use the Menu Press the FF or REW button to highlight a menupress the MENU button Locking Files LOCKSelect the file you want to LOCK Press the FF or REW button untilLocating an Index Mark Setting an Index MarkIndex Marks Clearing an Index MarkWhile in Stop or Playback Mode LCD Display Information1 Press the DISPLAY A or B button LCD Display Information While in Record ModeWhile Recording in VCVA Mode LCD Display InformationLCD Display Information While in Overwrite Record ModeWhile in Insert Record Mode AUTHOR A 1H25M01SPress the PRIORITY button to Setting Priority Levels1 Select the file choose between “HIGH” and1 Turn ON the recorder Setting Job DataSetting an Author ID 3 Press the MENU button to set the IDPress the NEW button while in STOP mode Setting a Work TypeSetting Job Data Press the MENU button to select the Work TypePress the NEW button while in STOP mode Setting Option ItemEntering method the display Formatting the Card FORMAT“FORMAT” in SUB MENU flashes on Press the MENU button to select6 Press the FF or REW button again to highlight the “START” option Press the MENU button again toinitiate the formatting process 7 Formatting begins and “FORMAT!” flashesDSS Player Software Minimum RequirementPower Mac G3 233 MHz class processor or faster 1 Insert Olympus DSS Player CD into the CD-ROM drive Installing DSS Player Software2 The installation Language Selection dialog box appears 3 Register user information3 Select Add/Remove programs from the Control Panel Uninstalling DSS Player Software1 Exit DSS Player program 2 Click the start button on the taskbar 4 Select Olympus DSS Player Pro, then click the Change/Remove buttonTo start online Help Using Online HelpUsing Online Help Windows1 Turn ON the recorder P.17 Connecting Recorder to PCConnecting to Your PC Using the USB Cable 2 Insert end A of the USB cable to your PC’s USB port or USB hub1 Insert end A of the USB cable to your PC’s USB port or USB hub Connecting to Your PC Using the CradleConnecting Recorder to PC 2 Connect end b of the USB cable to the cradle1 Start Windows 2 Click the start button, then select All Programs Running DSS Player2 Click DSS Player Pro 3 Select Olympus DSS Player Pro, then click Dictation Module3 Double-click the DSS Player for Mac folder Running DSS Player1 Start your Macintosh 4 Double-click DSS Player3 Device Tree View Window Names1 Playback Control Bar 2 Dictation Tree ViewSelect the folder Downloading from Recorder to PCDownload Selected Files 2 Select the dictation fileFrom the Download menu, click Download Selected Files 3 Download the dictation file4 Download complete Downloading from Recorder to PCPlay the dictation file Playing a Dictation FileSelect the dictation file File Name Format3 Select the destination upload folder on the recorder Uploading from PC to Recorder1 Select the folder 4 Upload completeFile, or click the icon 3 Edit the recording using the recorder buttons and slide switchDirect Recording/Editing on PC the Dictation List View 2 Click the File menu, then selectWindows Changing User ID Author IDClick the Transfer button Changing User ID Author IDChanging a folder name in the software Changing a Folder NameEditing File Comments Changing a folder name in the recorder1 Connect the recorder to your PC, and start the DSS Player Using Voice Recognition Software OptionalAudio set up 2 Change the recorder to AUDIO deviceUsing Voice Recognition Software Optional 7 Select a sound cardNoise Canceling Function Executing Voice RecognitionStart of voice recognition Select the folderNotes on Recording For Voice Recognition Using Voice Recognition Software OptionalWindows USB Microphone/USB Speaker USB AUDIO1 From the Tools menu, select Change to audio device Macintosh OS2 Check Enable auto-sending function Setting the E-mail/FTP ServiceSetting the Auto-Sending Function Sending Dictation Files/Receiving Document Files3 Select a profile from the list 1 Click the FTP button2 Click the To button Setting the FTP destination2 Check the Use collect back documents functions check box Setting the Document File Retrieve FunctionSending Dictation Files/Receiving Document Files 3 Select a protocol to be used for receiving a document file2 Right-click the dictation file, and select Send File Sending Dictation Files1 In the toolbar, click the Send/Receive files icon Sending/receiving Automatically Sending Dictation Files/Receiving Document FilesPlaying Received DSS Files 2 Create a profile which specifies the destination Setting E-mail/FTP Service3 Select a profile Setting E-mail/FTP Service Setting Connection for MAPI Compliant ServiceInstalling MAPI Subsystem When the following window appears2 Select Corporate or Workgroup and click the Next button 1 After installing Outlook 2000, start the program3 A dialog box for setting up Microsoft Outlook appears Installing Microsoft Outlook3 Type the profile name and click the OK button 2 Click the Add… button5 Select your e-mail server type Setting E-mail/FTP Servicethen click the E-mail/FTP tab After the setup is completed, click7 If you select “POP3”, you will see the following dialog box Select the MAPI profile name you1 Start the DSS Player and click the Tools menu, select Options 3 Click the Setting buttonActivating Send Mail Function Create a Profile Setting E-mail/FTP Service5 Click the Next button and follow the instructions on the screen Setting E mail/FTP Service1 Start Windows 2 Connecting the recorder to your PC Using the Recorder as a Reader/WriterExample Copying Data from PC to Card Using Explorer or Finder 3 Open Windows Explorer or Finder windowERROR Alarm Message ListBATTERY LOW ERRORCannot connect to PC Cannot connect to a PC using a cradle TroubleshootingTroubleshooting Nothing appears on the display Won’t start Unable to recordAccessories Optional Specifications Technical Assistance and Support Model Number Tested To Comply With FCC StandardsDeclaration of Conformity DS-4000