Panasonic KX-UT670 Data Security, Preventing Data Loss, Preventing Data Disclosure

For Your Safety

•Under power failure conditions, the Smart Desk Phone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for use in remote sites in case of emergency.

•For information regarding network setup of the Smart Desk Phone such as IP addresses, please see page 108.

•If an error message is shown on your display, consult your phone system dealer or the network administrator.

•Use only the correct Panasonic handset.

Data Security

We recommend observing the security precautions described in this section, in order to prevent the following:

–loss, disclosure, falsification, or theft of user information

–unauthorized use of the unit

–interference or suspension of use caused by an unauthorized party

We cannot be responsible for damages resulting from the misuse of this product.

User information is defined as the following:

–Contacts’ names, phone numbers, and IP addresses

–Forwarding destination numbers

–Numbers stored in One-touch Dialing buttons

–Passwords used to log in to the Web user interface

–Call logs

Preventing Data Loss

•Use a personal computer to make periodic backups of recordings stored on the SD card.

•Keep a copy of all important data (such as contact lists) in case the machine malfunctions and data cannot be recovered.

•There is a risk that data stored or saved on the unit may be changed or deleted when, for instance, the unit is being repaired. To protect important data from unexpected damage, see Data Security (Page 8).

Preventing Data Disclosure

•Do not leave memory devices (e.g., SD cards) that contain important information unattended. Do not leave the unit unattended while an SD card is inserted.

•Do not leave the unit in a location where it can be access or removed without authorization.

•To avoid improper usage by a third party, engage the screen lock (Page 88) when you are away from your seat or otherwise leave the unit unattended.

•Store backups in a secure location.

•Do not store sensitive personal information in the unit.

•Personal information (such as the contact list and call log) can be registered and/or saved on this unit. To prevent data leakage or unexpected damages,

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Operating Instructions Document Version 2011-09