Ricoh 2025 7. Remarks, Dos and Don'ts

7. Remarks

Dos and Don'ts

RWARNING:

•Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

RCAUTION:

•Unplug the power cord from the wall outlet before you move the machine. While moving the ma- chine, you should take care that the power cord will not be dam- aged under the machine.

Important

❒Do not turn the power off while the On indicator is lit or blinking. Doing so may damage the hard disk.

❒Before unplugging the power cord or turning off the main power switch, make sure remaining memory space is at 100%, as shown on the display. See p.26 “Turning Off the Power” and p.26 “Turning Off the Main Power”.

•When you use this machine for a long time in a confined space with- out good ventilation, you may de- tect an odd smell. To keep the workplace comfortable, we recom- mend that you keep it well venti- lated.

•Do not touch areas on or around the fusing unit. These areas may become hot

•After scanning originals continu- ously, the exposure glass may be- come warm — this is not a malfunction.

•The area around the ventilation hole might feel warm. This is caused by exhaust air and is not a malfunction.

•When the machine is not in use and in stand-by mode, you may hear a small noise inside. This is caused by the image stabilization process and is not a malfunction.

•Do not turn off the power when the machine is in operation.

•The machine might not produce good copy images if condensation forms inside as a result of rapid temperature change.

•Do not open the covers of the ma- chine when it is in operation. If you do, misfeeds might occur.

•Do not move the machine when the power is on.

•If you operate the machine im- properly or a machine failure oc- curs, settings might be lost. Be sure to make a note of your machine settings.

•The supplier shall not be liable for any loss or damage resulting from mechanical failure, loss of settings, or use of the machine.

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Contents

Operating Instructions General Settings Guide 1Getting Started 2Combined Function Operations 3Document Server Page Manuals for This Machine ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite [Setup] [Start] ❖Other manuals What You Can Do with This Machine Copier, Facsimile, Printer, and Paperless Fax Transmission Reception Transmission Page Monitoring the Machine Via Preventing an Unauthorized TABLE OF CONTENTS 1. Getting Started 2. Combined Function Operations 3. Document Server 4. User Tools (System Settings) 5. Registering Addresses and Users for Facsimile/Scanner Functions 6. Troubleshooting 7. Remarks 8. Entering Text 9. Specifications Notice Copyrights and Trademarks expat NetBSD Page Sablotron JPEG LIBRARY SASL MD4 MD5 Samba(Ver 2.2.2-ja-1.1) RSA BSAFE® How to Read This Manual Safety Information RCAUTION: Positions of Labels and Hallmarks forRWARNING and RCAUTION ENERGY STAR Program Specifications ❖Recycled Paper Machine Types Page 1. Getting Started Guide to Components 9. Control panel 12. Front cover 10.Remove Paper Indicator 11.Duplex unit (Unit for two-sidedcopies) (optional) 13.Paper tray 1.500-sheetfinisher 7.Shift sort tray 2.Bridge unit 8.Paper tray unit 3.Exposure glass cover AHDD 1Allows you to use the Document Server function BFax unit Allows you to use the facsimile function CPrinter/Scanner unit *1 Control Panel 9.{Interrupt} key (copier/scanner mode) Interrupt 10.Main power indicator and On indicator 11.Operation switch 12.{Sample Copy}key The display panel shows machine status, error messages, and function menus item by lightly pressing them When you select or specify an item on the display panel, it is highlighted thus . Keys appearing as cannot be used The copying screen is displayed as default after power on A Press [Enter] for Login User Name [Enter] B Enter a login user name, and then press [OK] C Press [Enter] for Login Password D Enter a login password, and then press [OK] Turning On the Power -Whenthe fax unit (optional) is installed -EnergySaver Mode -AutoOff Page 2.Combined Function Operations Changing Modes -SystemReset Multi-Access -FunctionCompatibility Page [NextJob] Page 3. Document Server Relationship between Document Server and Other Functions ❖Document Server Main Display 1. Operating status and messages 4. The operation keys 2.The title of the currently selected screen 3.The numbers of originals, copies, and printed pages Using the Document Server A Press the {Document Server}key B Press [Scan Original] C Enter a user name, file name, or password if necessary D Place originals either on the exposure glass or in the ADF E Make any required settings To register or change a user name A Press [Scan Original] B Press [User Name] When using an unregistered user name in the Address Book A To enter an unregistered user name, press [Non-programmedName] Changing a Stored Document's File Name, User Name, or Password C Press [File Management] F Press [OK] [Search by File Name] [Search by User Name] To search by file name B Press [Search by File Name] [File List] Checking the Details of Stored Documents A Select a document to display its detailed information A Select a document you want to print B Press [Detail] [User Name] [Printg Odr] C If you need to change print set- tings, press [Print Settings] [Print Settings] ❖Binding format ❖Cover handling To stop printing A Press the {Clear/Stop}key B Press [Stop] [Stop] Changing the number of copies during printing B Press [Print 1st Page] C Press the {Start}key B Select the document to delete by using [Search by User Name] or [Search by File Name] at the left A Start a Web Image Monitor B Enter “http:// (IP address of this machine) /” in the [Address] box [Address] C Click [Document Server] [Document Server File List] Settings for the Document Server Page 4. User Tools (System Settings) User Tools Menu (System Settings) ❖Tray Paper Settings (See p.56 “Tray Paper Settings”.) ❖Timer Settings (See p.59 “Timer Settings”.) ❖Interface Settings For details about network settings, see “User Tools Menu (System Set- tings)” ❖File Transfer ❖Administrator Tools (See p.62 “Administrator Tools”.) Accessing User Tools (System Settings) Settings You Can Change with User Tools ❖Function Reset Timer [Set Time] ❖Output: Copier (copier) 1.Internal Tray 2.Internal Tray ❖Output: Document Server (Document Server) ❖Output: Facsimile (facsimile) ❖Output: Printer (printer) ❖<F/F4>Size Setting Output tray settings ❖When 500–sheetfinisher is the finisher shift tray: ❖When 1000–sheetfinisher is the finisher shift tray: ❖Paper Tray Priority: Copier (copier/Document Server) ❖Paper Tray Priority: Facsimile (facsimile) ❖Paper Tray Priority: Printer (printer) ❖The paper sizes you can set for tray 2 are as follows: ❖Paper Type: Bypass tray ❖The paper types you can set for the bypass tray are as follows: ❖Paper Type: Tray 1–4 ❖The paper types you can set for trays 1, 3 and 4 are as follows: ❖The paper types you can set for tray 2 are as follows: 4Note [Auto Paper Select] ❖Slip Sheet Tray ❖ Printer Bypass Paper Size ❖Auto Off Timer ❖Panel Off Timer ❖System Auto Reset Timer ❖Copier/Document Server Auto Reset Timer (copier/Document Server) [Off] ❖Facsimile Auto Reset Timer (facsimile) ❖Scanner Auto Reset Timer (scanner) ❖Set Date ❖ Set Time ❖ Auto Logout Timer [On] ❖User Authentication Management ❖Administrator Authentication Management ❖Program / Change Administrator ❖Key Counter Management ❖Extended Security ❖Display / Print Counter APress the {User Tools/Counter}key BPress [System Settings] ❖Address Book Management • [Program / Change] •[Delete] ❖Address Book: Program / Change / Delete Group •[Program / Change] ❖Address Book: Program / Change / Delete Transfer Request ❖Address Book: Change Order [OPQ] ❖Print Address Book: Destination List [Print on 2 Sides] ❖Address Book: Edit Title CPress [Administrator Tools], and then press [TNext] DPress [Address Book: Edit Title] ❖Address Book: Select Title ❖Auto Delete File in Document Server ❖Delete All Files in Document Server ❖Program / Change / Delete LDAP Server ❖ Use LDAP Server [Search LDAP] ❖ AOF (Always ON) ❖ Firmware Version ❖Network Security Level Address Book ❖ Protection ❖ E-mail ❖ Add to Group Managing names in the Address Book Sending fax by Quick Dial Sending e-mailby Quick Dial Sending scanned files to a shared folder directly Managing users and machine usage Registering Names [Continue to Program] J Press [OK] K Press [Exit] L Press the {User Tools/Counter}key Changing a Registered Name D Press [Address Book Management] E Select the registered name you want to change To change the name or key display A Press [Change] on the right of the name or key display Authentication Information G Enter the user code using the number keys, and then press [#] [Clear] H Press [TNext] twice I Select the functions to be used with the user code from Available Functions E Select the user whose user code you want to change Displaying the Counter for Each User Code E Select the name whose code is to be deleted G Press [Change] to delete the user code, and then press [#] H Press [OK] I Press [Exit] F Press [Print Counter List] under Per User [Print Counter List] ❒Enter the user code, and then press [#] if the user code is regis- tered [Print Counter] [Transmission Counter] 5 G Fax Destination [Pro- grammed Name] ❖IP-FaxDestination F Press [Fax Dest.] To select the line APress [Select Line] B Select the line, and then press [OK] To program the SUB Code A Press [Change] under Fax Header B Select [1st Name] or [2nd Name], and then press [OK] [1st Name] [2nd Name] To set label insertion To change the line B Select the line CPress [OK] To change the SUB Code APress [Adv. Features] G Press [Change] under Facsimile No H Press [Delete All], and then press [OK] A Press the {User Tools / Counter}key E Select the name whose IP-Faxdestination you want to register F Press [Fax Dest.] H Press [Change] I Enther the IP-Faxdestination and then press [OK] To select the protocol ASelect [H.323] or [SIP] E Select the name whose IP-Fax 5 To change the SEP Code To change the protocol H Press [Change] under Facsimile No I Press [Delete All], and then press [OK] Page E-mailDestination G Press [Change] under E-mailAd- dress H Enter the e-mailaddress, and then press [OK] Entering the e-mailaddress AEnter the e-mailaddress BPress [OK] E Select the name whose e-mailaddress you want to delete Registering Folders F Press [Auth. Info], and then press [TNext] [Auth. Info] [Specify Other Auth. Info] 5Note [Do not Specify] Using Browse Network to locate the folder APress [Browse Network] BSelect a client computer [Up One Level] C Select the folder you want to register E Select the name whose folder you want to change F Press [Folder] APress [FTP] or [NCP] B A confirmation message ap- pears. Press [Yes] C Enter each item again G Press the protocol which is not currently selected H Press [Yes] To register an FTP folder N Press [FTP] [FTP] O Press [Change] under Server Name P Enter the server name, and then press [OK] Q Press [Change] under Path G Select the items you want to change APress [SMB], or [NCP] [NCP] Changing items under FTP A Press [Change] under Port No To register an NCP folder [NDS] N Press [NCP] O Select "Connection Type [Bindery] P Specify the folder [Browse Network] BSearch for the destination fold- er in the NDS tree or NetWare server CSelect the folder you want to register S Press the {User Tools / Counter}key A Press the{User Tools/Counter}key Changing items under NCP A Select "Connection Type". B Press [Change] under Path C Enter the new path where the folder is located, and then press [OK] L Press the{User Tools / Counter}key To delete the registered folder Registering Names to a Group Registering Names to a Group E Select the name to register in a group F Press [Add to Group] G Select a group to which you want to add the name to E Select the group where the members you want to check is regis- tered To change the group name and key display To change the registration number Page G Select the group that you want to delete from The group key is deselected and the group is deleted from it Registering a Protection Code ❒Both [Folder Destination] and I Press [Change] under Protection Code J Enter a protection code using the number keys, and then press [#] K Press [OK] L Press [Exit] Registering the Transfer Request F Set the Transfer Request's infor- mation To register the Transfer Request name and key display A Press [Change] under Transfer Request Name or Key Display B Enter the Transfer Request name or key display, and then press [OK] Group Dial APress [qppGroup Dial] BEnter the Group number using the number keys O When you have specified all the Receiving Stations, press [OK] Q Press the {User Tools/Counter}key Deleting a Registered Transfer Station/Receiving Station Registering Authentication M Press [OK] 5Reference G Press [Specify Other Auth. Info] on the right side of LDAP Authenti- cation Page Page 6. Troubleshooting If Your Machine Does Not Operate As You Want “You do not have the privileges to use this func tion Energy Sav Start [1 Sided Copy] is se "Scanned pages exceeded max. number. Do you want to store the scanned pag [Store File] es as a file?" appears B Loading Paper Loading Paper into Large Capacity Tray (optional) Orientation-FixedPaper or Two-SidedPaper D Adding Toner Removing Toner Inserting Toner x Clearing Misfeeds Page Page Page Page Changing the Paper Size Changing the Paper Size of the To adjust the paper size to a size not indicated on the paper size selector Page d Adding Staples Page Page Removing Jammed Staples Page Replacing the Stamp Cartridge 7. Remarks Dos and Don'ts Toner Where to Put Your Machine • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet Maintaining Your Machine Other Functions Counter Page 8. Entering Text Entering Text Entering letters Deleting characters 9. Specifications Main Unit ❖Copy paper size: ❖Copy paper weight: ❖Non-reproductionarea: ❖First copy time: ❖Copying speed: (Type 1) ❖Reproduction ratio: Preset reproduction ratios: Metric version Inch version ❖ Maximum continuous copy run: • Complete system *1 ❖Dimensions (W ⋅ D ⋅ H up to exposure glass): Type 1, 2: 550 ⋅ 604 ⋅ 980 mm, 21.7" ⋅ 23.8" ⋅38.6 ❖Space for main unit (W ⋅ D): Type 1, 2: 550 ⋅ 604 mm, 21.7" ⋅ 23.8 ❖Weight: ❖HDD: Options ❖Stack capacity: ❖Staple capacity: ❖Staple paper size: ❖Staple paper weight: ❖Staple position: ❖Paper capacity: ❖Dimensions (W ⋅ D ⋅ H) ❖Power consumption (Max): ❖Dimensions: ❖Number of bins: ❖Available paper size: ❖Power consumption ❖Dimensions (W ⋅ D ⋅ H, option unit): ❖ Weight: Copy Paper Placing one sheet at a time is recommended ❒Damp or curled paper may cause misfeeds When loading paper in the paper tray ❒When using the bypass tray, it is recommended to set the paper orientation to ❒The paper types you can select in System Settings are only general classifica tions. Copy quality for every kind of paper in a classification is not guaran Page INDEX Page Page Page Settings General Instructions Operating Guide