FAX Option Type
Operating Instructions
Facsimile Reference
1Transmission
2Other Transmission Features
Page
Manuals for This Machine
❖Other manuals
Note
TABLE OF CONTENTS
1. Transmission
Scan Settings
JBIG Transmission
Regular
Area
Mixing Scan Settings for a Multiple Page Original
2. Other Transmission Features
3. Reception
4. Changing/Confirming Communication Information
5. Storing a Document
6. Fax via Computer
7. Appendix
How to Read This Manual
Reading the Display
❖Initial Display
2.Allows you to send or print the documents stored in the Document Server
3.Allows you to set scan settings and original feed types
4.Displays messages and the ma- chine status
Press this tab to switch the type of transmission between
13.Allows you to set various fea- tures for transmission
14.Allows you to set a sender
Displays Quick Operation keys set for frequently used functions
[TX File Status]
[RX File Status]
This section explains how to switch to the simplified display
Simplified Display
Letters and keys are displayed at a larger size, making operations easier
❖Example of a simplified display
1.[Key Colour]
Function List
❖ Send Settings
❖ Reception Settings
❖ Initial Settings
8“Facsimile Features”, General Settings Guide
1. Transmission
Transmission Modes
[Immed. TX]
❖When sending to a standard fax or IP-Faxdestination
[Fax]
❖When sending to an Internet Fax destination
[Internet Fax]
A Make sure [Immed. TX] is not highlighted
B Place the original
C Make the scan settings you require
D Using the number keys or a Destination key, specify a destination
Clear/Stop
[Add]
F Specify the next destination
G Press the {Start}key
Sending multiple originals using the exposure glass
G H
Parallel Memory Transmission
Automatic Redial
Dual Access
Simultaneous Broadcast
A Press [Immed. TX]
C Select the scan settings you require
Using the number keys or a Destination key, specify a destination
Page
A Press [Check Modes], and then check the transmission settings
[Check Modes]
B After checking the settings on the display, press [Exit]
[Exit]
IP-FaxFunctions
Page
❖H.323
❖SIP
❖Gatekeeper (VoIP gatekeeper)
❖SIP server
❖Gateway (VoIP gateway)
Page
Internet Fax Functions
[TX Mode]
Page
❖When Stamp Sender Name is set to on:
❖When Stamp Sender Name is set to off:
❖Returning a Return Receipt
❖Registering the Received Reception Confirmation Contents
❖Requesting a Reception Notice
Placing Originals
Page
[Original Feed Type]
C Specify the original orientation
D Press [OK]
[OK]
E Specify a destination, and then press the {Start}key
D Press [2 Sided Original]
E Select [Top to Top] or [Top to Bottom]
F Select [1st Sheet] or [2nd Sheet]
[1 Sided Original]
[2nd Sheet]
G Press [OK]
The weight range for originals in the Mixed Original Sizes mode is
❖Exposure Glass
❖ADF
❖Maximum scan area
❖Metric Version
❖Inch Version
Page
Page
C Press [Stamp]
[Stamp]
E Specify the destination, and then press the {Start}key
Scan Settings
A Press [Scan Settings]
Make sure that [Scan Type] is selected
[Scan Type]
Select the scan type you require, and then press [OK]
JBIG Transmission
❖Standard (8 x 3.85 lines/mm, 200 x 100 dpi)
❖Detail (8 x 7.7 lines/mm, 200 x 200 dpi)
Page
Page
Auto Detect
A Place the originals
B Press [Scan Settings]
C Press [Scan Size]
D Make sure that [Auto Detect] is selected
E Press [OK]
[Scan Settings]
Specify a destination and press the
Regular
Place the originals
D Press the size of the originals to be sent
F Specify a destination and press the {Start}key
Area
D Press [Area 1] or [Area 2]
Mixed Original Sizes
D Press [Mixed Original Sizes]
[Mixed Original Sizes]
❖Auto Density
[Auto Density]
❖Manual Density
❖Combined Auto and Manual Density
❖When placing originals on the exposure glass
❖When placing originals in the Auto Document Feeder (ADF)
Changing the Line Port
A Press [Select Line]
B Select the line you want to use
C Press [OK]
Specifying a Destination
Entering a pause
[Pause]
Entering a tone
[Tone]
A Press [On Hook]
B Enter the fax number using the number keys
C Press [Tone]
[Select Line]
A Make sure that [Fax] is selected
B Press [Manual Entry]
C Enter the IP-Faxdestination, and then press [OK]
[Backspace]
D To add a destination, press [Add]
Specify the next destination
[Manual Entry]
Regarding IP-Faxdestinations
❖When not using a gatekeeper/SIP server
❖When using a gatekeeper server
❖When using a SIP server
[Sender]
A Press [Internet Fax] to switch the type of transmission to Internet Fax
Specify the sender
Press [Manual Entry]
Enter the e-mailaddress destination, and then press [OK]
E To add a destination, press [Add]
Bypassing the SMTP server
❖Specify the other party's host name
❖Specify the other party's IPv4 address
A Press [SMTP]
[SMTP]
B Press [No]
[Use device address]
B Press the title word key where the desired destination is programmed
[LMN]
C Press the Destination key programmed with the desired destination
Clear / Stop
D Press the {Start}key
Switching the titles in the Address Book
Press [Change Title]
Select the type of the title, and then press [OK]
B Press the Destination key programmed with the desired group
C Press the {Start}key
[Select]
[Cancel]
[Expand Group Dest.]
[Recent]
Select the destination you want to redial to, and then press [OK]
[Program Dest.]
Programming Destinations in the Address Book
Page
A Press [Prg. Dest.]
B Press [Names] and enter any necessary information
[Names]
Searching for a Destination in the Address Book
A Press [Search Dest.]
B Select a search destination
[Address Book]
D Press [Name]
[Name]
E Enter the destination name you want to search for, and then press [OK]
F Confirm the characters you entered, and then press [Start Search]
[Start Search]
G Select a destination
[Details]
C Press [Fax Destination]
D Enter the number you want to search for, and then press [OK]
E Confirm the entered fax numbers, and then press [Start Search]
F Select a destination
C Press [Internet Fax] to switch the type of transmission to Internet Fax
D Press [E-mailAddress]
E Enter the e-mailaddress you want to search for, and then press [OK]
F Confirm the entered characters, and then press [Start Search]
Page
C Press [Advanced Search]
D Press the key for each condition, and then enter a partial string
E Select search criteria for each condition
[Beginning Word]
[End Word]
[Exact Match]
[Include one Word]
H Select a destination
B Press [Reg. No.]
C Enter a registration number using the number keys, and then press [#]
If you make a mistake, press [Clear], and then try again
[Clear]
The corresponding destination appears
If the “
On Hook Dial
[Vol...]
[Louder]
[Lower]
Manual Dial
E Replace the handset
Sender Settings
D Confirm the selected sender, and then press [OK]
[Stamp Sender Name]
[E-mail
TX Results]
H Specify the destination, and then press the {Start}key
Advanced Features
Page
J Enter a SUB Code, and then press [OK]
[Password (SID)]
L Press [OK]
M Press the {Start}key
[SEP Code Reception]
A Press [TX Mode]
Page
I Enter a SEP Code, and then press [OK]
[Password (PWD)]
K Press [OK]
L Press the {Start}key
Entering a password
Page
Canceling a Transmission
B Select the file you want to cancel
C Press [Stop Transmission]
E Press [Exit]
A Press [Change TX / Info]
B Press [Check / Stop Transmission File]
[Files under TX]
C Select the file you want to cancel
D Press [Stop Transmission]
F Press [Exit] twice
[Check / Change Settings]
Confirming a Transmission
Page
Checking the Storage Result (Memory Storage Report)
2. Other Transmission Features
Sending at a Specific Time (Send Later)
D Enter the time (24 hour format) using the number keys, and then press [OK]
[Send Later]
F Specify a destination, and then press the {Start}key
Requesting a Reception Notice
Page
Setting an E-mailDestination as a BCC
Confirming Transmission Results by E-mail
D Select the destination of notification, and then press [OK]
Entering the Subject
[User Text]
H Specify a destination, and then press the {Start}key
Page
Entering the Text
2 Reference
Transmission Options
E Select the standard message to be stamped, and then press [OK]
F G
[Standard Message]
Press [OK] twice
Specify the destination, and then press the {Start}key
E F
Page
D Press [Label Insertion] to highlight it
[Label Insertion]
D Press [Closed Network] to highlight it
[Closed Network]
F Specify the destination, and then press the {Start}key
D Press [SUB Code Transmission] to highlight it
Page
D Press [SEP Code Reception] to highlight it
D Make sure that [Fax Header Print] is highlighted
[Fax Header Print]
Page
Page
3. Reception
Types of Reception
Page
Page
Receiving documents unconditionally
Output
Tray is full. Re
move paper.” appears
Receiving documents according to parameter-specifiedsettings
Page
Reception Modes
A Press [Switch RX Mode]
B Select the reception mode, and then press [OK]
Receiving Internet Fax Documents
A Press [Manual E-mailRX]
B Check the message, and then press [Exit]
1.E-mailtransmitted without speci- fying a subject in “TX Mode”
2.E-mailtransmitted with a subject specified in “TX Mode”
3.From
4.Date
5.To
Reception Functions
SEP Code Transfer Report
Page
Page
Routing e-mailreceived via SMTP
❖Fax Number
❖Single destination programmed in the destination list
❖Group destination programmed in the destination list
Page
Printing Options
Page
Page
180-degreerotation printing
Page
Page
Page
Setting priority trays
Just size printing
Having incoming documents printed on paper from the bypass tray
Specifying tray for lines
[Specify Tray for Lines]
Tray Shift
Page
4.Changing/Confirming Communication Information
Changing the Settings of Files in Memory
C Select the file from which you want to delete a destination
E Press [Change] for the destination you want to delete
[Change]
F Press the {Clear/Stop}key to delete the destination, and then press [OK]
G Press [Exit]
H Press [Exit] twice
You can add a destination for broadcasting
C Select the file to which you want to add a destination
E Press [Add Destination]
C Select the file for which you want to change or cancel the transmission time
Press [Check / Change Settings]
Press [Change TX Time]
[Transmit Now]
You can change the settings for whether or not to bypass the SMTP server
C Select a file whose SMTP server setting you want to change
Page
H Press [OK]
I Press [Exit]
J Press [Exit] twice
Printing a File from Memory
D Press [Print]
[Print]
[Print on 2 Sides]
E Press the {Start}key
[Stop Printing]
Printing a List of Files in Memory (Print TX File List)
E Press [Exit] twice
Resending a File
D Press [Transmit Failed File]
[Add Destination]
4E Press [OK]
Checking the Transmission Result (Transmission File Status)
D Press [Exit] twice
Page
Page
Page
Checking the Reception Result (Reception File Status)
Journal
Print Journal
All
Press [Print Journal]
Select [All]
[All]
Print per File No
B Press [Print Journal]
C Select [Print per File No.]
D Enter a 4-digitfile number
Print per User
D Select a user
E Press [OK] after checking the user name shown on the display
F Press the {Start}key
G Press [Exit] twice
This section explains the items printed in the Journal
1.Printing date
Shows the date and time the report was printed
2.Programmed Fax Header
Shows the sender name programmed for printing
6. Communication mode
7.Communication time
8.Number of pages
9.Communication result
10.User name
Journal by e-mail
Printing/Deleting Received and Stored
Documents (Print/Delete Stored
Reception File)
Use the following procedure to print documents saved on the hard disk
Press [Print / Delete Stored Reception File]
Select a file to be printed, and then press [Print]
To cancel printing, press [Cancel]
To delete the document after printing, press [Delete File after Printing]
B Press [Print / Delete Stored Reception File]
C Select a file to be deleted, and then press [Delete]
[Delete]
D Press [Yes]
Printing a File Received with Memory Lock
Page
Personal Boxes
Page
Page
Information Boxes
Press [Store / Delete / Print Information Box File]
Select the box in which you want to store the file
[Stop]
B Press [Store / Delete / Print Information Box File]
C Press [Print]
D Select the box that contains the stored file you want to print
Press [Delete]
Select the box that contains the stored file you want to delete
F Press [Yes]
Page
5. Storing a Document
Sending a Stored File
❖File names
❖User Names
❖Password
A Place the original, and then select the scan settings you require
B Press [Store File]
C Select [Send & Store] or [Store Only]
[Send & Store]
[Store Only]
If you have selected [Send & Store], specify the receiver
Programming a user name
A Press [User Name]
B Press the user name to be programmed
[Access Privileges]
Setting a file name
A Press [File Name]
B Enter the file name
A Press [Password]
B Enter a password using the number keys, and then press [OK]
C Enter the password again, and then press [OK]
A Press [Select Stored File]
B Select the documents to be sent
[Queue]
[File Name]
[Date]
[Original + Stored File]
5E F
Specifying documents from [File List]
Press [U] or [T] to display the documents to be sent
Select the file
Specifying documents by [User Name]
A Select [User Name].5
Specifying documents by [File Name]
Displaying a preview
C Check the preview
[Zoom Out]
[Zoom In]
[Switch]
D Press [Exit]
B Select the document to be printed
D Press [Print File] or [Print 1st Page]
[Print File]
[Print 2 Sides]
F Press [Cancel]
A Select [Select Stored File]
B Select [Manage / Delete File], and then press the document to be changed
[Manage / Delete File]
D Change the desired information of the stored document
Changing a user name
A Press [Change User Name]
B Press [Clear]
C Enter the new user name, and then press [OK]
[Change Access Priv.]
Changing the file name
A Press [Change File Name]
B Press [Backspace] or [Delete All], and then re-enterthe file name
“Entering Text” About This Machine
Changing the password
Page
B Press [Manage / Delete File]
C Select the document you want to delete
D Enter a password using the number keys, and then press [OK]
E Press [Delete File]
6. Fax via Computer
Sending Fax Documents from Computers
LAN-FaxDriver
❖Location of the file
❖Operating environment
Address Book
❖Operating systems
LAN-FaxCover Sheet Editor
Auto Run program
[New Hardware Found]
Device Driver Wizard]
[Found New Hardware Wizard]
[Device Driver Wizard]
Quit all applications currently running
Select the interface language of the software, and then click [OK]
Click [LAN-FaxDriver]
[I accept the agreement.]
then click [Next]
Setting print properties
A On the [Start] menu, point to [Settings], and then click [Printers]
[Start]
[Settings]
[Printers]
Making settings for option configuration
Make settings for optional units installed in this machine
[Load from Device]
F Click [Apply]
[Apply]
[Print...]
[LAN-Fax]
On the [File] menu, click [Print...]
Select [LAN-FaxM8] in the [Name:] list
Click [OK]
Specifying a destination using a destination list
A Click the [Address Book] or [Specify Destination] tab
The [Address Book] or [Specify Destination] tab appears
B Select the [Device Address] (or [Use device address]) check box
[Device Address]
[Set as Destination]
F To specify more destinations, repeat steps B through E
Click the [Specify Destination] tab
The [Specify Destination] tab appears
Select the type of fax from the [Type:] dropdown menu
To send a fax document at a specific time
A Click [Send Options]
[Send Options]
[Sending at specific time]
To print a sender stamp
To attach a cover sheet
B Select the [Attach a Cover Sheet] check box
[Edit Cover Sheet...]
To specify two-sidedprinting
B Select the [2 sided printing] check box
E Select a method of file naming
[Specify file name when saving]
[Automatically create a new file]
G Click [Save] or [Save & Send]
H Enter a file name
[Load Fax Journal]
Click the [E-mailSettings] tab
Select the [Notify] check box under [E-mailTX results]
[Notify]
TX results]
D Click [Send] or [Send & Print]
C Click [Print] or [Send & Print]
Programming new destinations
[Programs]
Utilities]
[Edit Address Book...]
[New/Browse...]
Editing programmed destinations
E Click [Update]
F Click [Close]
G If you made changes to a destination, a confirmation message appears. To
save the changes, click [Yes]
Page
Creating a cover sheet
Cover Sheet Editor]
The [LAN-FaxCover Sheet Editor] dialog box appears
Edit the cover sheet
Click [Save as...] on the [File] menu
Attaching a created cover sheet
A On the [File] menu, click [Print...]
B Select [LAN-FaxM8] in the [Name:] list, and then click [OK]
C Click [Edit Cover Sheet...]
[Cover Sheet]
Page
Viewing Fax Information Using a Web Browser
F View the content of the fax document
[Enlarge Image]
[PDF]
[Multi-page
TIFF]
Deleting fax information using a Web browser
D Select the check box of the fax document to be deleted
E Click [Delete]
F Click [Delete File(s)]
[Delete File(s)]
To edit machine properties already programmed
A Start the Web browser
[Login]
[Change User]
G Click [OK] at the upper-leftof the screen
To add new receiver
E Click [Add User]
[Add User]
F Enter the registration number, name, and e-mailaddress, then set the nec
essary properties
Delivering Files Received by Fax
7. Appendix
Checking the Memory Status
Programs
D Press [Program]
E Select a program number in which “Not Programmed” is shown
F Enter the program name, and then press [OK]
Registering a priority function using a program
[Program as Defaults]
Changing a program name
B Press the {Program}key
C Press [Change Name]
D Select the program number of the name you want to change
E Enter a new program name, and then press [OK]
C Press [Delete]
D Select the program number you want to delete
E Press [Yes]
Place the original
Press the {Program}key
D Confirm that [Recall] is selected, and press the registered program number
[Recall]
Optional Equipment
Specifications
❖Internet Fax Transmission and Reception
*1 Full mode
p.269 “Specifications”
Maximum Values
Page
INDEX
