Tools Menu -theOrganizer’s Basic Utilities | Sharp ZQ-630, ZQ-640

*Even if the display shows a small amount of free memory available, that amount may be insufficient for certain operations to work properly. You are strongly recommended to carry out regular “housekeeping” by deleting unwanted or out-of-date information to prevent the memory becoming full.

The TOOLS Menu -theOrganizer’s Basic Utilities

Many of the basic utilities are accessed through the TOOLS menu. The menu is also used to set up and configure certain features, such as the display contrast. An illustration and summary of the TOOLS menu (including page references I where fuil explanations can be found) are provided below.

r Shows the amount of free and used memory (see p.26)

Adiusts the contrast of the LCD

L Sets the alarm sound on and off (see p.60)

Other important facilities and functions are provided via the PREFERENCES menu, which allows you to tailor the Organizer and is described in Chapter 10, and the PERIPHERALS menu, which provides commands for data transferring, described in Chapter 9.

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Sharp ZQ-630, ZQ-640, Z&650 operation manual Tools Menu -theOrganizer’s Basic Utilities

Contents

Sharr Page Introduction Contents Replacing the operating batteries Specifications Index Resetting the OrganizerAll reset operation Battery Replacement Fingernails to press them Caring for the OrganizerDusty Damage it Getting Started Part Names and Functions Getting the Organizer Up and Running Installing the batteriesFor wireless communication with other ZQ-650 Organizers Holds operating battery Initializing Press Enter when ready Setting the Owner’s Information Setting up the Organizer after InitializationWelcome messaaes and instructions Setting the Clock Setting the World City Advanced SetupSetting the Start-up Display Turning the Organizer on and off Setting the Password and Locking theorganizerAuto power off To start working with the Organizer Backlight Turning the key beep on and off Pop-up menus Getting to Know Your OrganizerApplications Menu operations Keyboard Display symbols How to use built-in Help When built-in help is not available Opening an Application General Operation Selecting the Display Modes Index mode Al Yl Edit modeAl ‘II 111 First Name Pat Last Name Jones Creating a New EntryOFFICE# FAX# Editing Techniques Editing an Existing EntryFields Numbers SymbolsCursor Typing in text Deleting text Moving around the displayPndl a Inserting and overwriting text Finding Specific Entries in Your Organizer Using index modeScrolling the display Enter the name you are looking for. For example, type Using keywords By date Deleting Entries Deleting entries using the application menuDeleting single entries Checking the Memory Checking the Time and Date Tools Menu -theOrganizer’s Basic Utilities Calendar Application Time Management Daily Calendar Selecting a date Calendar application menu Deletes selected Schedule entries Schedule ApplicationDate Calculating Selectinn a specific date Bi-weekly Repeats every other week Monthly by day Making entries for recurring and extended eventsPress lJ to display the pop-up list, then select Daily Set will sound even if the unit is turned off Setting a Schedule alarm Schedule application menu Clearing a set alarmSplit Screen Mode Selecting the Split Screen Mode Enter the following information Description To Do applicationMaking new entries Assigning priority to entries Checking off completed entries Assigning due dates to entriesDue Date You may wish to edit the names of existing categories Updating the Category listTo Do application menu + For the details of Split Screen function, see p.36 Ann application menu Ann Anniversary Application Tel Application Creating Your Own Database Customizing this application User File Application Customizing the User File Application Configuring fieldsChanging file name For example, in the User File application, you might decide Modifying the Index display and the Index sort Order User File application menu Pl~re y MemoMemo Application Creating documents Turning word wrap on and off Finding entriesSincerely Memo application menu Calc Calculator Application Desk AccessoriesPress CALClCONv to start the application Ie ,082,957,896,080 To clear the errorExample 4567890123 x 456 = Is displayed with E 08295789608 x New value Cost Enter to confirm Calculation examplesFactors so conversion can be performed right away Changing the currency rate Performing a conversion Calc application menu Changing the Local city Clock ApplicationTo view the Clock, simply press Clock Setting the time and date Checking the time in a citv Assigning DST to a city Disabling all alarmsPress Menu to open the Clock menu Select Enable DST Daylight Saving Time DST Clock application menu Press v or Next to move to the Amount field Press NEW Blank form opens in Edit modeExpense Function Entering expense record Press a or Prev to move to the Category field. Press Summarizing expense records for a specific date Expense Report Amount for the specified period is calculated and displayed Entering and changing category and payment Type settings Expense application menu Copying or Moving Blocks of Text Features and Utilities for Added Power Copying or Moving Entries To cancel the operationPress Enter to store the amended entry with the pasted text Non-English Character Keyboard shortcut Special CharactersYou can use the following keyboard shortcuts Accent Letter Peripherals Menu Using the Optional Peripherals Transferring between two Xl-650 Organizers Transferring Data Initial set-up 1lUNIT to MIT7TRANSFER Initial set-up Turn off both Organizers Exchanging data with other Organizers There are some other restrictions. See p.79 Exchanging Information with a Personal Computer Select PC-LINK Points to remember when using peripherals Press l-4 to select the desired background Personalizing Your OrganizerStart-Up Display Selectincl the start-w disrAav Locking the Organizer Setting the Owner’s InformationTurninn on the Lock Markinghnmarking entries as Secret Accessing Secret entries Automatic Relocking Changing or deleting the password Enter your password exactly as you registered it Press Enter If you forget your password Setting up the date format Setting the weekly formatChanging the Calendar Display Format Selecting the Large font view All reset operation Resetting the OrganizerAppendices Replacing the operating batteries Battery ReplacementOrganizer uses the following type of battery General guidelinesPage Specifications 23C 73F Ambient temperature of 23COperating temperature 0C to 40C 32F to 104F Dimensions Time system Other functions Hour or 24-hour Checking Current time/date 28 Memory Time in a city IndexPage Page See also Finding By keyword 25 By date Page Sharr Tel/User File Applications Page Press Enter To Do Application Move to the start of the text you want to copy or cut Press Expense Press NEW Expense applicationPress r to move to the Amount field Changing the batteries Calculator