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Sharp ZQ-640, ZQ-630, Z&650 operation manual Creating Your Own Database, Tel Application

Models: ZQ-630 Z&650 ZQ-640

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Chapter 4

Creating Your Own Database

This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the waythatthey function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from simple address book to an extensive restaurant guide or even a ksting of your important business contacts.

The Tel Application

The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on.

Updating the Category list

You may wish to edit the names of existing categories.

1.From theTELapplication’s Indexview, press [MENU]. •1’

2.Select CATEGORIES.

The CATEGORY window appears.

3.Make the desired change to the category list.

4.Press [ENTER] to store the edited entry.

The TEL Index view appears.

*When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change.

-+ For the details of the Tel application, see p.17

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Sharp ZQ-640, ZQ-630, Z&650 operation manual Creating Your Own Database, Tel Application

Contents

Sharr Page Introduction Contents Battery Replacement Resetting the OrganizerAll reset operation Replacing the operating batteries Specifications Index Damage it Caring for the OrganizerDusty Fingernails to press them Getting Started Part Names and Functions Holds operating battery Installing the batteriesFor wireless communication with other ZQ-650 Organizers Getting the Organizer Up and Running Press Enter when ready Initializing Setting up the Organizer after Initialization Setting the Owner’s InformationWelcome messaaes and instructions Setting the Clock Advanced Setup Setting the World CitySetting the Start-up Display To start working with the Organizer Setting the Password and Locking theorganizerAuto power off Turning the Organizer on and off Turning the key beep on and off Backlight Menu operations Getting to Know Your OrganizerApplications Pop-up menus Display symbols Keyboard When built-in help is not available How to use built-in Help General Operation Opening an Application Index mode Selecting the Display Modes 111 Edit modeAl ‘II Al Yl Creating a New Entry First Name Pat Last Name JonesOFFICE# FAX# Editing an Existing Entry Editing TechniquesFields Typing in text SymbolsCursor Numbers Inserting and overwriting text Moving around the displayPndl a Deleting text Using index mode Finding Specific Entries in Your OrganizerScrolling the display Using keywords Enter the name you are looking for. For example, type By date Deleting entries using the application menu Deleting EntriesDeleting single entries Checking the Time and Date Checking the Memory Tools Menu -theOrganizer’s Basic Utilities Time Management Calendar Application Selecting a date Daily Calendar Selectinn a specific date Schedule ApplicationDate Calculating Calendar application menu Deletes selected Schedule entries Making entries for recurring and extended events Bi-weekly Repeats every other week Monthly by dayPress lJ to display the pop-up list, then select Daily Setting a Schedule alarm Set will sound even if the unit is turned off Selecting the Split Screen Mode Clearing a set alarmSplit Screen Mode Schedule application menu Assigning priority to entries To Do applicationMaking new entries Enter the following information Description Assigning due dates to entries Checking off completed entriesDue Date + For the details of Split Screen function, see p.36 Updating the Category listTo Do application menu You may wish to edit the names of existing categories Ann Anniversary Application Ann application menu Creating Your Own Database Tel Application User File Application Customizing this application Configuring fields Customizing the User File ApplicationChanging file name Modifying the Index display and the Index sort Order For example, in the User File application, you might decide User File application menu Creating documents MemoMemo Application Pl~re y Finding entries Turning word wrap on and offSincerely Memo application menu Desk Accessories Calc Calculator ApplicationPress CALClCONv to start the application 08295789608 x To clear the errorExample 4567890123 x 456 = Is displayed with E Ie ,082,957,896,080 Cost New value Changing the currency rate Calculation examplesFactors so conversion can be performed right away Enter to confirm Performing a conversion Calc application menu Clock Application Changing the Local cityTo view the Clock, simply press Clock Setting the time and date Checking the time in a citv Daylight Saving Time DST Disabling all alarmsPress Menu to open the Clock menu Select Enable DST Assigning DST to a city Clock application menu Entering expense record Press NEW Blank form opens in Edit modeExpense Function Press v or Next to move to the Amount field Press a or Prev to move to the Category field. Press Expense Report Summarizing expense records for a specific date Entering and changing category and payment Type settings Amount for the specified period is calculated and displayed Expense application menu Features and Utilities for Added Power Copying or Moving Blocks of Text To cancel the operation Copying or Moving EntriesPress Enter to store the amended entry with the pasted text Letter Special CharactersYou can use the following keyboard shortcuts Accent Non-English Character Keyboard shortcut Using the Optional Peripherals Peripherals Menu Transferring Data Transferring between two Xl-650 Organizers Initial set-up 1lUNIT to MIT7TRANSFER Exchanging data with other Organizers Initial set-up Turn off both Organizers Exchanging Information with a Personal Computer There are some other restrictions. See p.79 Points to remember when using peripherals Select PC-LINK Selectincl the start-w disrAav Personalizing Your OrganizerStart-Up Display Press l-4 to select the desired background Setting the Owner’s Information Locking the OrganizerTurninn on the Lock Accessing Secret entries Markinghnmarking entries as Secret Changing or deleting the password Automatic Relocking If you forget your password Enter your password exactly as you registered it Press Enter Setting the weekly format Setting up the date formatChanging the Calendar Display Format Selecting the Large font view Resetting the Organizer All reset operationAppendices General guidelines Battery ReplacementOrganizer uses the following type of battery Replacing the operating batteriesPage Specifications Time system Other functions Hour or 24-hour Ambient temperature of 23COperating temperature 0C to 40C 32F to 104F Dimensions 23C 73F Index Checking Current time/date 28 Memory Time in a cityPage Page See also Finding By keyword 25 By date Page Sharr Tel/User File Applications Page Press Enter To Do Application Move to the start of the text you want to copy or cut Expense application Press Expense Press NEWPress r to move to the Amount field Calculator Changing the batteries