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Toshiba E1-17063A manual Precautions for Internet Transmission

Models: E1-17063A

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PRECAUTIONS

Precautions for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail transmissions. Before you start to use the Internet Fax function, it is recommended that you read this section and understand the precautions for Internet Transmission.

•An Internet Fax document is sent to the company E-mail server and out to the Internet. It is not sent via the PSTN, like regular facsimile transmissions.

•An error mail is sent back from the mail server when the E-mail document fails to be forwarded to the recipient.

•An error mail is sometimes not sent back even if the E-mail has failed.

•Internet transmission has minimal security. It is recommended that you use regular facsimile transmission when a confidential document is sent.

•Transmission times and receipt of an Internet fax is dependent upon the Internet traffic at the time of transmission.

•If the document being transmitted has a large amount of data it may not be successfully sent due to the configuration of the E-mail Server.

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Toshiba E1-17063A manual Precautions for Internet Transmission

Contents

Page For U.S.A. only Electronic Imaging Division Musick, Irvine, CAFor Canada only For New Zealand only Office Product Group McNABB Street17th Floor Queen Street Auckland New Zealand Phone 64 9 307 Preface Features of the e-STUDIO16/20/25 Internet Fax Functions Table of Contents Setup Resolution Setting Message Size Limit SettingDSN Reports MDN Report Alert Report List and Report Print FormatPrecautions Precautions for Internet TransmissionPage Introduction 2INTRODUCTION Before Connecting the Machine to Internet POP and SmtpConfirmed E-mail Server Internet Fax to Internet Fax Internet FAX Transmission OverviewInternet Fax to/from Client Computers Onramp Gateway Transmission Offramp Gateway Transmission Facsimile Unit Description Green IndicatorAmber Indicator Rear ViewBasic Functions 2BASIC Functions Receive E-MAIL Automatic Receiving ModeReceiving Modes Searching is completed Manual Receiving ModePress the key twice time to enter the I-Fax Mode Receiving from Smtp ServerOutput Print Format for Receiving E-mail Text Body OutputP3-26 Setup E-MAIL Properties Setup Print Header Setting This output is printed when the Print Header is set to onHeader Output Entering Internet Fax Mode Selecting Send ModeSend E-MAIL Press the key to enter the Scan to E-mail mode How to Set Scanning ConditionEntering Scan to E-mail Mode How to Set Receiver CapabilityScanning condition setting is completed Continue the operation for specifying the recipientsUse the or key to select desired contrast mode How to Set Image DensityPress Key at the Internet Fax Mode or Scan to E-mail Mode Press Key to complete the settingSpecifying the Recipients Sending Internet Fax by Direct Input When you set the original on the glass, go toWhen scanning on the glass using e-STUDIO16 Press KeySending Internet Fax by One Touch Key Key at the Internet Fax Mode orSelect whether scanning another original Sending Internet Fax by Abbreviated DialingSending Internet Fax by Alphabet Dialing Continue the operationSending Internet Fax by Sent History Dialing Scan to E-mail Mode PressDestination using Key Press Sent History list are displayed. SelectNo and press Key to complete the operation Sending Internet Fax by Reception History DialingPress Key to scan another original To select 5.RECEPTION HistoryPress Key to scan another original Sending Internet Fax by Group DialingSending Internet Fax by Multi-Key Quick Broadcast No and press Key to complete the operationDelete the Existing destination Specify the E-mail addressesSelect Review List and press the key Modify the Existing destinationRegistering New Abbreviated Dial Number Automatictelephone Dialing RegistrationAbbreviated Dialer Registration Press the key Select 1.ABB. Numbers and press the keyPanel and press the key Press to select 6.E-MAIL AddressEnter an E-mail address and press the key Screen returns to the ABB. Number menuPress to select 2.RESOLUTION 12E-mail address using Key14Select an E-mail address using Press To select 2.SENT HISTORY. Select anTo select 4.PAPER Size Press to select 3.COMPRESSIONSelect to program a compression Select to program a paper sizePress to retain the Abbreviated Dial Number Select the desired action for the Abbreviated Dial NumberPress to modify the Abbreviated Dial Number Press to delete the Abbreviated Dial NumberEnter an E-mail address and press Key One Touch Key RegistrationRegistering New One Touch Key This machine provides up to 75 One Touch keys. Keys13Edit the E-mail address and press the key When you want to search an E-mail address from ABBScreen returns to the ONE Touch KEY menu. Go to step Press to select 4.PAPER Size Press to retain the One Touch Key Modifying/Deleting an Existing One Touch KeyPress to modify the One Touch Key Screen returns to the ONE Touch KEY entry screen at stepRegistering New Group Number Group Number RegistrationSelect 2.GROUP Numbers and press the key Enter the desired Abbreviated Dial Number Press the key GroupPress desired One Touch Delete the DestinationPress to select 1.YES and delete the destination Screen returns to Group Number menuPress to retain the Group Number Modifying/Deleting an Existing Group NumberPress to modify the Group Number Screen returns to the Group Number entry screen at step32BASIC Functions Setup 2SETUP Setup Flow TCP/IP Configuration To disable the BOOTP/DHCP, press To select BootP/DHCP SettingTo enable the BOOTP/DHCP, press To select To select 01.BOOTP/DHCPKey Press IP Address SettingEnter the IP address using the Dial Keypad and press Display returns to the Network menuSubnetmask Setting To select 04.DEFAULT Gateway Default Gateway SettingEnter the Default Gateway address using the Dial Keypad and press PressHost Name Setting Mail Account Setup Before Setting UpWhen the Receive Mode is set to Smtp Mail Address SettingPress the key and press Press to select 05.E-MAIL Error E-mail Forward Address Setting TipReceive Mode Setting This sets the type of protocols used for receiving E-mailPOP Server Address Setting Press the key and pressPOP Time Setting PressADDRESS. to select 04.POP Server POP Server AddressPress to select 05.E-MAIL Press to select 05.POP Time Use the or key to select the desired timePOP Login Name Setting Public is set as the default POP login namePOP Password Setting Pass is set as the default POP passwordSmtp Server Address Setting Mail POP Login Name Mail Properties Setup OFFFor further details, see Offramp Gateway Setup on Print Text Body Setting Display returns to the E-MAIL Setup menuIs set as the default body page limit Body Page Limit SettingPress Key and press Send MDN Setting Print Header Setting Print E-mail Error Setting PressERROR. to select 05.PRINT E-MAILPrint DSN Setting Print MDN Setting Request DSN Setting Set the time interval for the Confirmation Timer function Confirmation Timer SettingTIMER.Press To select 12.CONFIRMATION Display returns to the E-MAIL Setup menuMessage Size Limit Setting Press to select 01.SCAN Resolution Scan to E-MAIL SetupResolution Setting Display returns to the Scan Setup menuUse the or key to select desired size Press the key What is a Onramp Gateway? Onramp Gateway SetupOnramp Gateway, Onramp Gateway Overview Press Key Key and press To select Setting Up a Relay Box with E-mail AddressSelect the password option Enter the Relay Box Number and press the keyPress designated One Touch key Enter the passwordEnter the End Station Press to select 2.SEARCH NameSelect the destination using the or key Press the key Address, press To select 2.E-MAIL Address SETUP. Go to stepNumber and press the key What is SMTP? Offramp Gateway SetupWhat is a Offramp Gateway? Offramp Gateway, Offramp Gateway OverviewHow does the e-STUDIO16/20/25 receive E-mail through SMTP? How to send a document using Offramp GatewayWhen the sender wants to send an E-mail for Offramp Gateway Sending to Facsimile Offramp-email-address syntaxSetting Up for Offramp Gateway Mail to Fax Gateway Setting Gateway Print Setting Gateway Security Setting FTP Server Login Name Additional Functions SetupFTP Server Login Name Setting FTP Server Login PasswordPass is set as a default login password FTP Server Login Password SettingCard If you want cancel the FTP setting, press Before pressing the keyBefore pressing Key LAN FAX Server Address SettingDisplayed and returns to the Initial Setup menu. It may After 2 seconds, the Operation Completed message isDisplay returns to the LAN FAX menu Setup Lists and Reports 2LISTS and Reports Successful Report of DSN Mail Notification Reports Print FormatDSN Reports Unsuccessful Report of DSNMDN Report Alert Report Alert ReportList and Report Print Format Transmission/Reception Journal× 3.85 200 x 100 dpi × 7.7 200 x 200 dpi 300 dpi × 15.4 200 x 400 dpiMemory Transmission Report Multi-Address Transmission Report 10LISTS and Reports Preset Dialing Number Lists Alphabetical Sort ListAbbreviated Dial Number List Report MailmodeGroup Number List One Touch Number List Function List Function List First CopyFunction List Second Copy Menu List Program Menu List First CopyMenu List Second Copy Power Failure List Memory Reception File NBR Type From Date TimePower Failure List Receiving the E-mail from Smtp Troubleshooting 2TROUBLESHOOTING Operation Error Error MessagesCheck E-mail Error Input Error Invalid dataOthers Initializing nowInternet Fax Reception Error Transmission/Reception ErrorInternet Fax Transmission Error Error Message Cause SolutionError Code Printed on Report Transmit CodeReceive Code Page 10TROUBLESHOOTING Technical Word Reference Technical Word Reference Sent DomainMail Address Internet HostHostname Internet FaxPOP/POP3, post office protocol Subnet/Subnet MaskTechnical Word Reference E1-17063A, 01-07 TG