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Toshiba GL-1020 manual Introduction, STUDIO550-810 Electronic Document Processing System

Models: GL-1020

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INTRODUCTION

e-STUDIO550-810 Electronic Document Processing

System

Congratulations on purchasing the e-STUDIO550-810 Electronic Document Processing System. This high-speed feature-rich system incorporates the TOSHIBA e-STUDIO550/650/810 multifunctional digital copier with the GL-1020 controller to provide a one-source solution for all your document copying and network printing needs.

For example, you can:

Print confidential documents that are held in the print queue until you enter a personal Document Identification Number to release the job at the copier.

Proof print copies so that you can preview and approve a job before printing multiple copies.

Schedule printing jobs to take advantage of lower network traffic or non-peak copier usage.

Perform complex document layout and assembly options, such as booklet printing, sheet insertion, page interleaving, stapling and hole punching.

Enhance document appearance with image overlays, watermarks, and advanced graphics quality settings.

Contents of the e-STUDIO GL-1020 Client CD-ROM

PCL6 and PSL3 printer drivers

Macintosh PPD file, TOSHIBA GL-1020.sit

AGFA font manager and font collection

GL-DocMon

GL-1020 Operator’s Guide (Basic)

GL-1020 Scan Operator’s Guide

GL-1020 TopAccessComposer Operator’s Guide

README.TXT file

12	GL-1020 Operator’s Guide (Basic)

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Toshiba GL-1020 manual Introduction, STUDIO550-810 Electronic Document Processing System

Contents

GL-1020 Operator’s Guide Basic END User Software License Agreement Grant of LicenseCopyright Table of Contents Installing Client Software Printing Creating and Using Department Codes Monitoring Jobs Topaccess END User Mode Basic Troubleshooting Preface Contents of the e-STUDIO GL-1020 Client CD-ROM IntroductionSTUDIO550-810 Electronic Document Processing System Intended Audience Who Should Read This Guide?Scope Using this Guide Styles and ConventionsManual Organization Terms and Concepts NdpsSnmp GL-1020 Operator’s Guide Basic Supplemental References GL-1020 Operator’s Guide Basic Overview Features and Functions Software Components System Requirements Operating System and Networking RequirementsEmail Requirement Supported BrowsersUsing Online Help TopAccess HelpPrinter Driver Online Help GL-DocMon Online HelpHow to Find a Help Topic Frequently Asked Questions How Do I Enable/DisableGL-DocMon?How Do I Reboot the GL-1020? How Do I Run GL-DocMon?Main Print menu opens How Do I Shut Down the GL-1020? Sample shutdown confirmation Installing Client Software Installing Windows Software Considerations and LimitationsPrerequisites Client Setup Uninstalling Client Software Installing GL-1020 Windows Printer Drivers Adding Printers in a Windows environmentEnabling LPR/LPD Printing Installing Macintosh PPD Files Enabling IPP PrintingGL-1020 Operator’s Guide Basic Installing from the CD-ROM Running the GL-1020 Client Software Setup ProgramPreparation Installation Options Finishing the Installation Verifying InstallationRemoving Client Software Installing GL-1020 Printer Drivers Adding Printers in a Windows Operating SystemDownload drivers from the GL-1020 Controller For the Windows NT operating system, click Network Install drivers from disk or a network location From the Start menu, choose SettingsPrinters For the Windows NT operating system, select Sample Install From Disk dialog box Adding a Novell queue-based printer Install drivers from TopAccess Sample TopAccess Install Software window Configuring Microsoft Printer Ports Properties dialog box appears Port GL-1020 Operator’s Guide Basic Enabling LPR/LPD Printing Adding an LPR PortProperties dialog box appears Click Other and select the LPR Port option and click OK Enter the IP Address of the LPR-compatible print server Properties dialog box appears Click New Port Port Settings dialog box, under Protocol, click LPR or Click Close to return to the Properties window Ports tab GL-1020 Operator’s Guide Basic Configuring an IPP Port Enabling IPP PrintingWhen asked to select between a local and network printer Click Next Wizard displays Copy the Toshiba PPD file to the Client Workstation Enabling Macintosh LPR Printing Macintosh Internet Printer dialog box opens Enabling Macintosh AppleTalk Printing AppleTalk Options Setup Completing Printer Setup for MAC OS LPD Printing on Select the Zone where the GL-1020 is located GL-1020 Operator’s Guide Basic Installing Fonts GL-1020 Operator’s Guide Basic Configuring and Retrieving Printer Options Accessing Device PropertiesDevice Configuration Examples Screen you see depends on the driver you’re using Controls Options TabOptions Section Device Tab Postscript Font Properties GL-1020 Operator’s Guide Basic Printing GL-1020 Operator’s Guide Basic Setting Print Properties Introducing Print PropertiesPrinter Versus Document Print Properties Application Properties Take PrecedenceRestoring Default Property Settings About Print ProfilesHOW to Print Printing From Applications For Windows Operating SystemsPrinting from a Macintosh Application Printing from Unix Applications Basic Printing Options Normal PrintingPrinting in Standard Mode Printing Single-Sided DocumentsPrinting Double-Sided Documents Printing Double-Sided Documents on the Macintosh Printing double-sided documents in Unix Controlling GL-1020 Operation Taking the Controller OfflinePrinting Test Pages Rebooting the Controller 100101 102 Shutting Down the Controller103 Monitoring the Print QueueAbout Print Queues 104 Managing Scheduled Jobs105 Managing Private Print Jobs106 107 Managing Proof Print JobsManaging TopAccessComposer Jobs 108109 110 Creating and Using Department Codes 111Enabling Department Codes Creating the Master Department CodeDepartment Code Feature is Disabled 112Creating Additional Department Codes Displaying Print and Copy TotalsOnly the Department Code Feature is Enabled Both Department Code and Enforcement are Enabled113 114 Accessing Document Properties from an Application Setup Properties115 Document Properties in the Windows Operating System116 117 118 119 Stapling Option Available Hole Punch Positions120 Document Paper Properties121 Paper size Measurements122 123 Layout Properties124 125 PCL6 Quality126 PCL6 Quality Properties127 PostScript Quality Properties128 Using Extended Print Functionality 129Scheduling Print Jobs on a PC 130 Scheduling Print Jobs on the MacintoshConfidential Printing on a PC Private Print Jobs 131 132 Printing Confidential Documents Private Print Jobs in UnixPrinting a Proof Copy on a PC 133 Printing a Proof Copy on the MacintoshPrinting a Proof Copy in Unix Using Image Overlays 134135 Printing to a File on the Controller136 Setting the Paper Size, Type and Source 137Layout and Finishing Options 138 Manipulating Images on the MacintoshInterleaving Sheets 139 Inserting Sheets on a PC140 Stapling and Hole Punching without PrintingInserting sheets on the Macintosh Using Tabbed Paper 141142 143 144 Printing Multiple Pages per Sheet on a PC145 146 Printing Multiple Pages Per Sheet on the MacintoshPrinting Booklets 147 148 Printing Covers on a PC149 Printing Covers on the Macintosh150 Setting Finishing Options on the Macintosh 151152 Using Watermarks 153Document Appearance Adjusting the Print Quality 154155 Managing Fonts on the PC156 Using Print Profiles 157Managing Fonts on the Macintosh Creating Print Profiles158 Applying Print Profiles159 Managing FontsSetting Postscript Driver Properties 160Printing AN EPS File Zooming Images161 Using Postscript PASS-THROUGH Using Adsc162 Choosing a Postscript Output Protocol163 Manipulating Images on a PC164 Releasing Print JobsReleasing Private Print Jobs Releasing Proof Print jobsReleasing TopAccessComposer Jobs 165166 167 Monitoring Jobs 168169 170 Customizing Document Monitoring171 Startup TABNotification TAB 172 Refresh Rates TAB173 Document NotificationDiscovery TAB 174 Setting the Startup Option Setting UP Event Notification175 Setting the Refresh Rate 176177 Finding the Printers AddressUsing the Document Monitor Menu 178Running the Document Monitor Starting GL-DocMonAccess Using the Printers Menu 179Enabling and Disabling Document Monitoring 180 Document Monitor Menu181 Device Status WindowMenu Bar Options 182 Document Monitoring Tabs183 Printer InformationDevice Status BAR 184 185 Queue ReferenceMenus 186 Job status information187 Checking Device Status188 Checking JOB StatusDeleting Current Print Jobs 189 Releasing Proof Print Documents190 Event NotificationInterpreting Device MESSAGES, WARNINGS, and Errors 191192 Locating a DeviceTroubleshooting a Connection 193Discovering the Device 194 195 Searching for Specific DevicesSearching by Protocol Topaccess END User Mode 196Topaccess Overview 197Opening Topaccess Using the GL-DocMon LinkTopAccess Home 198199 200 Finding and Connecting to Devices 201202 203 Managing Print JobsViewing Print Jobs 204 205 Deleting Jobs from the QueueChanging Proof Print Job Copy Counters Print Job Administration 206Releasing Proof and Scheduled Jobs 207 Managing Scan JobsViewing Current Scan Jobs Scan Administration 208Viewing the Scan Jobs Log Viewing the Scan Message Log209 Managing CountersViewing Job Statistics Resetting Department and JOB Counters 210Exporting Counters Resetting Scan Counters 211Basic Troubleshooting 212GL-DOCMON Error Conditions 213GL-DocMon Status The GL-1020 is not responding 214 215 Cannot View Job in GL-DocMon Print QueueCannot Interpret GL-DocMon Messages/Warnings Errors GL-DOCMON Error MessagesDocument is unserviceable 216217 Printer is offlineCassette is out of paper Printer door is openGlossary of Terms 218219 See Stack Feed Bypass220 DIN221 Http222 IPX223 MFP224 NFS225 PDL226 RIP227 TCP/IPIndex 228229 230 Job231 232 233 Scan234