Cisco Systems MeetingPlace Video Integration About Attending Cisco MeetingPlace Video Conferences

Chapter 5 Using Cisco MeetingPlace Video Conferencing

About Attending Cisco MeetingPlace Video Conferences

•Passwords are never required to attend an immediate or reservationless meeting, even if meeting schedulers enter a password when they schedule a meeting. To schedule a meeting that has password protection, schedulers can include a Meeting ID that is different from their profile ID when they schedule the meeting.

•For scheduled meetings that include both video conferencing and external access:

–If Cisco MeetingPlace Video Integration is deployed in the DMZ to allow attendees outside the firewall to participate in video conferences, meeting schedulers must set the Allow Internet Access option to Yes each time they schedule video ports, whether or not external participants will attend.

–If Cisco MeetingPlace Video Integration is deployed behind the firewall, people who are outside the firewall cannot attend video conferences via IP-based endpoints, and meeting schedulers must set Allow Internet Access to No if they want to enable video conferencing for internal users with IP-based endpoints. In this case, people who are outside the firewall cannot attend the web conference. If meeting schedulers want to allow participants outside the firewall to attend the web conference, they must set Allow Internet Access to Yes, and video conferencing will not be available for this conference. External users of ISDN video endpoints can join the video conference even if Cisco MeetingPlace Video Integration is installed behind the firewall.

•When users schedule immediate or reservationless meetings in configurations that include both video conferencing and external access, the profile settings of each user for the Allow Internet Access parameter may affect their ability to schedule video conferences and their ability to include web-conferencing participants who are outside the firewall. See Important Information About DMZ Configurations and Video Conferencing, page 4-12. Users can choose which functionality they want for each meeting by scheduling scheduled meetings that start as soon as they are scheduled (rather than immediate or reservationless meetings.) In order to do this, they must include a meeting ID that is different from their profile ID.

•Cisco MeetingPlace may schedule more video ports than the scheduler specified. This is because the number of video conferences is limited; Cisco MeetingPlace determines the average number of video ports available to each video conference and automatically distributes “extra” ports if the scheduler included fewer ports than the average.

•The Meeting ID becomes part of the dial string that video endpoints use if they dial in to attend the conference. Some endpoints can accommodate only relatively short dial strings, we recommend that you determine the number of digits your endpoints can accommodate and recommend that your users keep their Meeting IDs short enough to work with that limit.

About Rescheduling Video Conferences

Meeting schedulers can reschedule meetings that include video capability in the same way they reschedule meetings that do not include video conferencing.

Required conditions for scheduling video conferences also apply to rescheduling them.

About Attending Cisco MeetingPlace Video Conferences

A Cisco MeetingPlace conference must exist before a user can initiate the associated video conference. The Cisco MeetingPlace conference can be scheduled in advance or started as an immediate or reservationless meeting.

The video conference starts as soon as one person joins the video conference.

Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3

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