Cisco Systems MeetingPlace Video Integration manual About Attending Password-Protected Meetings

Chapter 5 Using Cisco MeetingPlace Video Conferencing

Video Features and Functions in the Meeting Room During the Conference

Ad-hoc video conferencing is convenient in situations like these:

•The meeting is an immediate or reservationless meeting.

•The conference scheduler did not schedule video resources with the meeting.

•The conference was scheduled via the TUI (Telephone User Interface, formerly called the VUI, or voice user interface.)

•The conference was scheduled with a release of Cisco MeetingPlace that is earlier than Release 5.3.

•More participants need to join the video conference than the scheduler included on the scheduling form.

Ad-hoc video conferences can occur only if the following conditions are met:

•The profile of the meeting scheduler is enabled for video.

•The meeting has been scheduled on the Cisco MeetingPlace audio server. This includes reservationless and immediate meetings.

•The meeting is in session, or a user is trying to initiate the ad-hoc conference within the guard times of a scheduled meeting.

•The maximum number of video conferences has not been reached.

•The minimum number of ports that can be scheduled for a video conference is available.

A participant can join an existing video conference on an ad-hoc basis if one video-conferencing port is available.

Participants join ad-hoc video conferences the same way they join scheduled video conferences.

About Attending Password-Protected Meetings

If a scheduler schedules a Cisco MeetingPlace conference that requires a password for entry, all participants must enter the video conference by outdialing from Cisco MeetingPlace Web Conferencing or from the MeetingPlace tab in a Cisco MeetingPlace for Outlook notification.

About Attending Invitation-Only or Profiled-User-Only Meetings

If a meeting is not a public meeting (attendance is by invitation only, or is only available to profiled users), then only recipients of the meeting notification, attendees of the voice or web conference who outdial to a video endpoint, or profiled users can attend the video conference. Participants cannot dial in to these video conferences.

Note Cisco MeetingPlace cannot authenticate an endpoint that is outdialed to. It is assumed that users are familiar with and authorized to include the number they are outdialing to.

Video Features and Functions in the Meeting Room During the Conference

After participants join the video conference, their video image appears on the video monitor in a room-based system, or in a separate window on the desktop of participants who are using a computer-based video endpoint.

Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3

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