Panasonic KX-FC235AL manual Answering phone calls, Handset phonebook, Storing phonebook items

Page 33

4. Telephone

4.2 Answering phone calls

4.2.1 With the handset

{C}

{ih}

{s}

{INT}

1	Lift the handset and press {C} or {s}.
	L You can also answer a call by pressing
	any dial key from {0} to {9}, {*}, {#} or
	{INT}. (Any key answer feature)
2	When finished talking, press {ih} or place

4.3 Handset phonebook

The handset phonebook allows you to make calls without having to dial manually. You can add 200 names and phone numbers to the phonebook, assign each phonebook item to the desired category, and search for phonebook items by name or category.

When the system has additional handsets (page 81), each handset can have its own phonebook. You can copy phonebook items between two handsets (page 84).

LThe base unit has its own individual phonebook (page 34).

{j/OK}

{k}

{R}

{C}

{ih}

the handset on the base unit.

Auto talk feature

{s}

{<}{>}{e}{v}

{C/T}

You can answer calls simply by lifting the handset off the base unit. You do not need to press {C}. To turn this feature ON, see page 77.

4.2.2 With the base unit

{DIGITAL SP-PHONE}

1Press {DIGITAL SP-PHONE}.

2When finished talking, press {DIGITAL SP- PHONE}.

4.3.1 Storing phonebook items

1Press {k}, then press {j/OK}.

2Select “New Entry”, then press {>}.

3Enter the name, up to 16 characters (see page 85 for character entry), then press

{j/OK}.

4Enter the telephone number, up to 24 digits, then press {j/OK}.

5Select the desired category for the item, then select {>}.

L Caller ID service users can use additional private category features (page 36).

L You can search for handset phonebook items by category (page 32).

L You can change the category names (page 32).

6Select “Save”, then press {>}.

LTo program other items, repeat steps 3 to 6.

7Press {ih}.

Note:

LIf there is no space to store new items,

“Memory Full” will be displayed. Erase unnecessary items (page 33).

31

Image 33

Contents KX-FC231NZ Open How to use the operating instructionsBase unit Location of ControlsHandset Buttons Listed in alphabetical orderKX-FC235AL Attach your sales receipt hereKX-FC231NZ TrademarksFor New Zealand users For Australian usersService difficulties InstallationImportant information for Australian users Instructions to customerImportant safety instructions Battery For best performance Phonebook Before calling back102 101103 105Quantity Included accessoriesFor Australian users For New Zealand usersAvailable accessories Accessory informationFor Users in New Zealand General Warning Important NoticeButton descriptions of the base unit Button descriptions of the handset Display descriptions of the handset Display iconsDisplay icon Meaning Overview Installing the ink film Ink film installation / replacementIncorrect CorrectReplacing the ink film Paper trayCorrectIncorrect Recording paperInstalling the batteries Battery installation / replacementReplacing the batteries Panasonic batteries. See page 11 forConnections Battery strength Battery chargeBattery icons Battery strength Battery lifePower on Turning the handset power ON/OFFPower OFF Base unit help functionRinger volume Adjusting handset Adjusting base unit VolumeINT Ring toneWith the handset Date and timeExample 315 PM 12-hour time entry Example 10 August, 2005 Press 10 08With the base unit Your logoSET Menu Example 315PM 12-hour time entry 1. Press 03Keypad Characters To select characters using a or BTo enter your logo Example Bill To change uppercase or lowercase lettersYour FAX no Press SET Your fax numberExample +64 9 To delete a numberMaking phone calls Key lock MuteTo turn key lock OFF, press j/OK for about 2 seconds Digital SP-PHONE MuteAuto talk feature INT. Any key answer featureAnswering phone calls Handset phonebookMaking a phone call using the phonebook CategoriesEditing a stored item Erasing stored items One touch dialChain dial Base unit phonebook Erasing a stored itemErase Digital SP-PHONE Caller ID service How Caller ID is displayedAnother method to erase a stored item Category features for Caller ID subscribers Using Caller ID typeChanging category ring tones Viewing and calling back using caller information Caller IDFAX/START Digital SP-PHONE Erasing caller information Editing a caller’s telephone number before calling backInto the handset phonebook Storing caller information into the phonebookInto the base unit phonebook To erase specific caller information Press Caller IDCall minder for New Zealand users only Voice mail service for Australian users onlyUsing public mailbox and private mailboxes SMS Short Message ServiceTurning SMS ON/OFF Changing SMS message centre numbersWriting and sending a new message Sending a messageDisplaying / Sending a saved message Receiving a messageEditing a saved message Erasing saved messagesErasing received messages Displaying a received messageStoring the sender’s number in the handset phonebook Editing the sender’s number before calling backChanging private mailbox settings Guide to SMS settingsStoring the PBX line access number for PBX users only Creating private mailboxesAvailable character entries for SMS How to enter charactersCharacter entry modes LetterWise character table for EnglishFollowing are used for both uppercase and lowercase Stop Redial FAX/START Digital SP-PHONE Sending a fax manuallyDocuments you can send Broadcast transmission Sending a fax using the base unit phonebookProgramming items into the broadcast memory Adding a new item into the broadcast memoryErasing a stored item from the broadcast memory To cancel broadcast transmissionSending the same document to pre-programmed parties To send the same document to a one-time group of partiesUse only as a fax FAX only mode Selecting the way to use your fax machineAuto receive Use mostly as a telephone TEL mode How to receive phone calls and faxesManual receive Activating TEL mode Receiving a fax manually Auto answerStop FAX/START Digital SP-PHONE TAM/FAX Mode Activating TAM/FAX modeRing setting in TAM/FAX mode Receiving a fax automatically Auto answer onFAX only Mode Activating FAX only modeStoring undesired callers Activating the junk fax prohibitorTo display the junk fax prohibitor list To print the junk fax prohibitor listUsing with the ring detection feature More copying features Making a copyStop Start Default Setting Recording Original Paper size Document SizeA4, Letter LegalErasing your recorded greeting message Recording your greeting messageSET MIC Stop Erase GREETING/REC GREETING/CHECK Press GREETING/RECLeaving a message for others or yourself Listening to recorded messagesErasing recorded messages SET Stop Erase PlaybackFor voice mail/Call minder service subscribers Remote operation using remote commands Operating from a remote locationSummary of remote operation To turn on the auto answer setting Turn OFF auto answer settingSkip greeting message Recording a marker messageProgramming basic features Programming advanced featuresBase unit programming Basic features Advanced features Code #43 Setting the recording time alert Code #42 Setting the message alertCode #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #67 Setting the incoming message monitor Code #58 Setting the scan contrastCode #68 Setting the Error Correction Mode ECM Code #76 Setting the connecting toneProgram code and direct command button Direct commands for programming features#80 Set default YES OFF #76 Connecting tone#36 Receiving reduction 72% 86% #39 Display contrastHandset programming Programmable Features Night mode AlarmProgrammable functions Ringer optionsDisplay setup Other options Call optionsProgrammable functions using the base unit PIN Setting pause lengthChanging the recall time Setting call restriction Storing/changing emergency numbersSelecting area codes to be deleted automatically Changing the base unit PIN personal identification number Resetting handset programming that uses the base unit PINRegistering a handset to a base unit Operating additional unitsCancelling a base unit Cancelling a handsetHandset locator Increasing the range of the base unitExample When handset 1 transfers a call to handset Handset Example When handset 1 calls handset HandsetIntercom between handsets Transferring calls between handsets / Conference callsCopying handset phonebook items Copying a stored itemCopying all stored items Available character entries for the handset LetterWise character table for English KX-FC235AL onlyAlphabet character table ABC Numeric entry table Greek character table M Extended 1 character table N Extended 2 character table OCyrillic character table P Error messages Reports Display Cause and Solution Error messages Base unit displayPlease use genuine Panasonic replacement film Service personnelTransmission error occurred. Try again Unnecessary messagesWhen a function does not work, check here Initial settingsGeneral Returns to standby mode Problem Cause & Solution Speakerphone is notProblem Cause & Solution Handset does not Charging but the batteryDocuments using Problem Cause & SolutionIs pressed Static, sound cuts in/outFax receiving Fax sendingWhen an extension Receiving modeDocuments automatically Display showsAnswering machine CopyingSMS KX-FC235AL only If a power failure occurs Recording paper jams When the recording paper has jammed in the unitCorrect START1 When the recording paper was not fed into the unit properlyDocument jams sending Do not use paper products, such as paper towels or tissues Document feeder / scanner glass cleaningThermal head cleaning 104 Reference lists and reports Base unit only Specifications RF transmission power Approx mW Operating environment Duplex procedureMass Weight Approx g StandardIndex 109 110 111 Panasonic New Zealand Limited Sales Department Panasonic Australia Pty. LimitedManufacturer Panasonic Communications Malaysia Sdn. Bhd Global web site Copyright PFQX2248ZA CM0605DT0