Sharp OZ-640 Creating Your Own Database, Tel Application, Your important business contacts

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Chapter 4

Creating Your Own Database

This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the way that they function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from simple address book to an extensive restaurant guide or even a listing of

your important business contacts.

The Tel Application

The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on.

Updating the Category list

You may wish to edit the names of existing categories.

1.From the TEL application’s Index view, press [MENU].

2.Select CATEGORIES.

The CATEGORY window appears.

3.Make the desired change to the category list.

4.Press [ENTER] to store the edited entry.

The TEL Index view appears.

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Contents Sharp Corporation Introduction Contents Specifications Caring for the Organizer Getting Started Part Names and Functions Installingthebatteries Getting the Organizer Up and RunningReplacethecover Press Enter when readyInitializing Press and hold the on keyPress Enter to proceed with the User Setup Setting up the Organizer after InitializationSetting the Owner’s Information Welcome messages and instructionsEnteryourfulladdress SettingtheClockAdjust TIME/DATE window then appears Daylight Saving Time screen appearsSettingtheStart-upDisplay Advanced SetupSettingtheWorldCity Select Change World City from the Advanced Setup screenTo startworkingwiththe Organizer Press Enter Advanced Setup screen reappearsAuto power off Turning the Organizer on and offBacklight ConditionsTurning the key beep on and off Disappearsfromthebottomlineof thedisplayMenu operations Getting to Know Your OrganizerApplications Pop-up menusDisplay symbols KeyboardBuilt-in help and other messages How to use built-in HelpKey sound is on see p.13 Whenbuilt-inhelpis notavailableGeneral Operation Opening an ApplicationSelecting the Display Modes Index modeApplication in Edit mode OtherNEXT operationsView mode Edit modeOther operations Creating a New Entry Make the following new Tel entryType Editing an Existing EntryEditing Techniques Option Press Enter to store the entryFields CursorMoving around the display SymbolsTyping in text Letters lower-case and upper-caseInserting and overwriting text Deleting textWorking with blocks of text Using Index mode Finding Specific Entries in Your OrganizerScrolling the display Using keywords Calendar When you have finished searchingPress Enter again to see the Weekly By dateDeleting Entries Deleting entries using the application menuPress Y or N to cancel the deletion Deleting single entriesChecking the Time and Date Checking the MemoryTo check Current Page Time Management Calendar ApplicationWeekly Calendar The specified week is shown on the screen Selecting a date Daily Calendar a time bar of the specified day is shownPress Enter Selecting a specific date Schedule ApplicationDate Calculating Calendar application menuWeekly DailyWork day Bi-weeklyTime Setting a Schedule alarmPress Enter Your five-day vacation is now stored Press NEW to open a new entrySelecting the Split Screen Mode Clearing a set alarmSplit Screen Mode Schedule application menuAssigning priority to entries To Do applicationMaking new entries Enter the following informationDue Date Assigning due dates to entriesChecking off completed entries To Do applicationUpdating the Category list To Do application menuSelect Categories Category window appears Ann Anniversary Application Ann application menuCreating Your Own Database Tel ApplicationYour important business contacts User File Application Tel application menuFile name Customizing the User File ApplicationChanging file name Your choiceConfiguring fields Modifying the Index display Index sort orderPage Page Memo Memo ApplicationCreating documents Sincerely Finding entriesTurning word wrap on and off Index or View mode, press Menu Select Word Wrap onMemo application menu Page Calc Calculator Application Desk AccessoriesUsing the arithmetic calculator Press CALC/CONV to start the applicationPrice/Margin calculations When E appearsTocleartheerror Example 4567890123 x 456 =Calculator mode Re-calculating using different valuesSetting the number of decimal places New valueEnter to confirm Conversion functionChanging the currency rate Pounds Sterling Press Edit in order to change the ratePerforming a conversion Example C$ STR£Select gal l and then press Enter Calc application menu Answer is displayed under the unit rateTo view the Clock, simply press Clock Clock ApplicationChanging the Local city Press Menu to open the Clock menu Select Change Local CitySetting the time and date Press Menu to open the Clock menu Select Change World City Checking the time in a cityTo change the World city World city appears at the top of the listAssigning DST to a city Disabling all alarmsDaylight Saving Time DST Enabling and disabling DSTClock application menu Page Expense Function Entering expense recordTo move to 10th of the month Select to be Submitted Type in the amountSelect Amex Select Business Press Enter to store the entryExpense Report Type Move to the Payment Type field. Press to select AmexType settings Type in 07141998 and 08141998 respectivelyAmount for the specified period is calculated and displayed Expense application menu Page Features and Utilities for Added Power Copying or Moving Blocks of TextSelect an entry that you want to copy or move in Index mode Copying or Moving EntriesSpecial Characters UsedPage Using the Optional Peripherals Peripherals MenuTransferring Data Transferring between two OZ-650 OrganizersInitialset-up AvoiddirectsunlightTransfer single entries Transferring all entries in an application Turn on both OrganizersTurn off both Organizers On OZ-630/ 640/ 650 Organizers Exchanging data with other OrganizersTransferring data On the sending unitExchanging Information with a Personal Computer Make sure the unit is turned offPoints to remember when using peripherals Select PC-LINKPage Personalizing Your Organizer Start-Up DisplaySelecting the start-up display Setting the OwnerÕs Information Locking the OrganizerTurning on the Lock Accessing Secret entries Marking/unmarking entries as SecretSelect Secret Secret submenu appears Select Delete Password Changing or deleting the passwordPress Enter If the password is correct, disappears Automatic RelockingIf you forget your password You to enter a new passwordChanging the Calendar Display Format Setting the weekly formatSetting up the date format Calendar applicationSelecting the Large font view Page Resetting the Organizer AppendicesBattery Replacement General guidelinesIf nothing happens when you press on Specifications Electronic unit sectionPeripherals and data transfer interface Index Help Index Peripherals Tools Monthly view Moving Owner Information 9 Page Product Support Limited Warranty 101