AT&T 7630 Announcement Options, Selecting Your Announcement, Recording Your Announcement

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ANSWERING SYSTEM SET-UP

Announcement Options

Before using this answering system, you can record an announcement (up to 3 minutes long) that callers will hear when the system answers a call. When you record your announcement, make sure you indicate who has been assigned each mailbox, and that callers should press 1 or 2 to access the appropriate mailbox.

For example,

“Hello. You’ve reached Meadowlark Nursery. To leave a message for Ms. Arbor, press 1. To leave a message for Mr. Cardinal, press 2. If you don’t have a touch tone phone, wait for the tone.”

You can record up to three different announcements — A, B, and AO. Announce- ments A and B are used when you want the system to record callers’ messages. Announcement AO (announcement only) is used when you want to give informa- tion to callers. (Some businesses use this announcement to advise callers of their hours of operation.) By selecting A, B or AO, you decide which announcement your callers will hear when the system answers a call.

If you choose not to record an announcement for A or B, the system answers with a prerecorded announcement: “Hello. Please leave a message after the tone.” The system does not have a prerecorded announcement for AO.

Selecting Your Announcement

1Press C. The Message Counter displays CH.

2Press uuntil you hear "Selected announcement is —."

3Use nor Nto move to the announcement option you want.

4Press S.

Recording Your Announcement

1If the announcement you want to record is the currently selected announcement (A, B, or AO) go to step 2.

If not, select the announcement by following Steps 1-4 in "Selecting Your Announcement" then go to Step 2 below.

2Press C.

3Press A.

4When the system prompts you, begin recording your announcement. Your announcement can be up to 3 minutes long. Speak in a normal tone of voice, about 9 inches from the microphone.

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Contents Part Please read Part 1 Important Product Information Contents Installation Turn answering Telephone line cord Table/Desk Installation Check for dial tone For Wall InstallationSet the dial mode Installation Telephone Operation Temporary Tone HoldVoice Security Page/IntercomRecording a Phone Conversation Power Reserve FeatureHandset Locator Storing Memory Numbers Telephone MemoryStoring a Pause in a Memory Number OR- Press MDialing Number Stored in M1 Dialing Memory NumbersReplacing a Stored Number Memory GuardMute Speakerphone Volume ControlConecting to a Call With the Speakerphone Changing Channels Operating RangeSetting the Clock Speaker Volume ControlAnswering System SET-UP Turning the System On/OffRecording Your Announcement Announcement OptionsSelecting Your Announcement Announcement Play/Silent Feature Set-UpRing Select and Toll Saver Deleting an AnnouncementAudible Message Alert Remote Access CodePriority Call Signal Changing the Priority Calling Code Base Ringer SettingReviewing Feature Settings Answering Calls Answering System OperationCall Screening/Intercept Announcement BypassSaving Messages Listening to Your MessagesRecording a Memo Message Guard Power Fail Protection SystemDeleting Messages From the Cordless Handset Connecting with the Answering SystemFrom a Touch Tone Phone Voice Help MenuConnect with the answering system Remote Access CommandsPlaying Messages Recording Outgoing Announcement Call ScreeningReviewing your announcement To monitor a callRemote ON/OFF Recording a Message When System is OffChanging Settings Audible Signals Reviewing SettingsExit Remote Access Handset Batteries Replacing the Handset Battery Pack Case of Difficulty If you hear two-beep signal when you try to use the handsetIf the phone does not work at all If you have no dial toneIf the phone does not ring when you receive a call If you hear noise or interference when using the phoneIf you hear other calls while using the phone If you hear noise in the handset and the buttons don’t workIf you have difficulty hearing messages If messages are incompleteIf CL appears in the Message Counter If your outgoing announcement isnt clearAnswering System Operation 7630WC.1AT&T 12/98, 626 PM
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