Avaya 9640G manual Accessing the Features menu, Monitoring other extensions at a glance

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Accessing the Features menu

Accessing the Features menu

From the Phone screen, scroll right to access the Features menu.

Note:

To return to the main Phone screen, press Phone or scroll to the left.

Note:

The icon next to a feature indicates the feature is available and the icon next to a feature indicates the feature is not available.The LED next to the feature name indicates if the feature is currently on or off. If the light is on, the feature is on.

Monitoring other extensions at a glance

If your job requires that you cover or monitor phones for others, your system administrator may set up "busy indicators" so that you can see whether an extension you cover is idle or busy at a glance. Extensions you can monitor with busy indicators show the word "Busy" next to the extension number.

1.From the Phone screen, scroll right twice to display the System Numbers menu.

2.If necessary, scroll down to or press the line button for the extension you want to

check. If that extension is in use, the busy indicator displays next to the word Busy and the LED associated with that extension lights steadily.

3.To call a monitored extension, scroll to the applicable line and press the Select softkey or the OK button. Alternately, press the line button associated with that extension.

Assigning labels to pre-assigned (Autodial) numbers

Autodial numbers are frequently-called numbers in your office or organization, for example, a Help desk number. Your system administrator sets up Autodial numbers, but you can assign and edit their labels. The administrator might just allot a specific button to be an Autodial number, but leave the number itself blank; in this case you can add the number yourself.

1.From the Phone screen, scroll right twice to display the System Numbers menu.

2.Scroll to the line to which you want to assign a label or number.

Note:

Some labels are not editable. If you can't scroll to a certain line or hear an error tone when you press the line button, you cannot edit that label.

3.Press Edit or OK button.

4.Use the dialpad to enter the label text or the Autodial number.

5.Press Save or OK.

Setting up automatic call back

When an extension you call is busy, use Automatic Call Back to receive a return call automatically, as soon as that extension is free.

1.After calling an extension and while receiving a busy signal, scroll right from the Phone screen to access the Features menu.

2.If necessary, scroll down to Auto Callback and press OK or just press the corresponding line button.

3.When you hang up the callback call, the feature deactivates automatically.

26 Avaya one-X™ Deskphone SIP for 9640/9640G IP Telephone User Guide

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Contents Issue 1 December Contents Introduction to the 9640/9640G SIP IP Telephone Forwarding Calls About Logging In to and Out of Your Telephone Link disclaimer Warranty CopyrightDocumentation disclaimer Avaya supportPage Overview 9640G SIP IP Telephone Button/Feature DescriptionsIntroduction to the 9640/9640G SIP IP Telephone Scrolling and Navigation Scrolling and NavigationAbout Icons Icons in the Telephone DisplayTelephone Stand Options & SettingsAvaya Menu Press Avaya Menu Setting the Phone Screen on callingSetting the Phone Screen on ringing Configuring visual alerts Configuring call timersSetting redial options Setting the audio pathSetting dialing options Personalizing button labelsTurning button click sounds on and off Adjusting the brightness of the displayTurning error tones on or off Changing the ring patternIntegrating other applications Changing the background logoChanging the skin Turning automatic gain control on or off Setting the time formatSetting up speed dialing Changing the languageSetting up favorites Answering a CallMaking a Call Sending an incoming call directly to voicemailIgnoring an incoming call Making an emergency callMuting a Call Forwarding Calls Putting a Call on HoldTransferring a Call Send all CallsConference Calls Bridged CallsJoining a call on a bridged line ContactsAnswering a call on a bridged line Making an outgoing call on a bridged line Editing a contact Viewing Contacts details Adding a new contact Press ContactsCall Log Turning off call logging Features menuGetting Your Messages Logging into your voicemailMonitoring other extensions at a glance Accessing the Features menuSetting up automatic call back Assigning labels to pre-assigned Autodial numbersDisplaying your extension on outgoing calls Call Forwarding when your line is busy or you dont answerBlocking your extension from displaying during calls Parking a callTracing a malicious call Unparking a callPicking up a call from your pickup group Recording a callExtending a call to your cell phone EC500 Making a priority callInterrupting a call with a whisper About Web Browser Icons & Labels BrowserNavigating Web pages Web Browser Softkey Icons & Labels About Logging In to and Out of Your TelephoneLogging in to your telephone extension Logging out of your telephone extension Index Call LogFeatures Speed Dialing
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