Avaya 9640G Viewing Contacts details, Adding a new contact, Editing a contact, Press Contacts

Page 23

Contacts

Viewing Contacts details

1.Press Contacts.

2.Select the contact you want to view.

3.Press Details to see the information available for that contact.

4.Press the appropriate softkey to call or edit this contact, delete this contact, or return to the Contacts screen.

Adding a new contact

You can add up to six numbers for a contact. Selecting "handle" as a type allows you to track the contact's telephone presence, for example, not logged in, logged in, in use, or sending all calls to another number.

1.Press Contacts.

2.Press New.

3.Enter the name using the dialpad.

a.Press the number key that corresponds to the letter or number you want to enter until the letter or number is displayed.

b.Pause before entering the next character if the characters are on the same key.

c.Enter remaining letters or numbers.

d.Press Bksp to delete the last character.

Note:

If you want to remove a letter, number, space, or symbol that is in the middle of the text you entered, use the left and right navigation arrows to place your cursor after the character you want to remove. Once your cursor is in the correct position, press Bksp to remove the character to the left of the cursor.

4.Select the next field.

5.Enter the telephone number and press Primary if applicable. The primary number is the one that will always display without having to go into contact details.

6.Select the next field.

7.Select the type of number entered (work, mobile, home, handle) If you select handle, provide a value that represents the extension number, an "at" @ symbol, and the company name, for example, 21234@avaya.com. You can then determine the contact's presence based on handle icons that appear next to this person's name/number.

8.If you have another number for this contact, scroll down and repeat Steps 5 - 7. You can add up to five additional numbers for this contact, but you can designate only one number as primary.

9.Press Save or OK.

Editing a contact

1.Press Contacts.

2.Search for and select the contact you want to edit.

3.Press More > Edit.

4.Choose the field you want to edit.

5.Use the dialpad and softkeys to make changes to the contact information.

6.Press Save or OK.

Issue 1 December 2007 23

Image 23
Contents Issue 1 December Contents Introduction to the 9640/9640G SIP IP Telephone Forwarding Calls About Logging In to and Out of Your Telephone Avaya support Warranty CopyrightDocumentation disclaimer Link disclaimerPage Overview 9640G SIP IP Telephone Button/Feature DescriptionsIntroduction to the 9640/9640G SIP IP Telephone Scrolling and Navigation Scrolling and NavigationIcons in the Telephone Display About IconsTelephone Stand Options & SettingsAvaya Menu Press Avaya Menu Setting the Phone Screen on callingSetting the Phone Screen on ringing Setting the audio path Configuring call timersSetting redial options Configuring visual alertsPersonalizing button labels Setting dialing optionsChanging the ring pattern Adjusting the brightness of the displayTurning error tones on or off Turning button click sounds on and offIntegrating other applications Changing the background logoChanging the skin Changing the language Setting the time formatSetting up speed dialing Turning automatic gain control on or offAnswering a Call Setting up favoritesMaking an emergency call Sending an incoming call directly to voicemailIgnoring an incoming call Making a CallMuting a Call Send all Calls Putting a Call on Hold Transferring a Call Forwarding CallsBridged Calls Conference CallsMaking an outgoing call on a bridged line ContactsAnswering a call on a bridged line Joining a call on a bridged linePress Contacts Viewing Contacts detailsAdding a new contact Editing a contactCall Log Logging into your voicemail Features menuGetting Your Messages Turning off call loggingAssigning labels to pre-assigned Autodial numbers Accessing the Features menuSetting up automatic call back Monitoring other extensions at a glanceParking a call Call Forwarding when your line is busy or you dont answerBlocking your extension from displaying during calls Displaying your extension on outgoing callsRecording a call Unparking a callPicking up a call from your pickup group Tracing a malicious callExtending a call to your cell phone EC500 Making a priority callInterrupting a call with a whisper About Web Browser Icons & Labels BrowserNavigating Web pages Web Browser Softkey Icons & Labels About Logging In to and Out of Your TelephoneLogging in to your telephone extension Logging out of your telephone extension Call Log IndexFeatures Speed Dialing