Panasonic KEY TELEPHONE manual Understanding Your Phone

Page 10

1. Understanding Your Phone

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Feature

Description

 

 

 

5

Soft Keys

Used to select speed dial directories or numbers.

 

 

 

6

PROG Key

Used to program Flexible Function (FF) and one-

 

 

touch keys, to adjust ringer volume, and to send a

 

 

flash signal. Depending on the setup of your sys-

 

 

tem, may also be used to transfer calls.

 

 

 

7

CONF Key

Used to establish conference calls and to check FF

 

 

key and one-touch features.

 

 

 

8

One-Touch Keys

Used to make outside calls or to access system fea-

 

 

tures.

 

 

 

9

Flexible Function (FF)

Used to access outside lines or to access system fea-

 

Keys

tures.

 

 

 

10

DND/CF Indicator

Indicates that Do-Not-Disturb (DND) or Call For-

 

 

warding is set.

 

 

 

11

INT Indicator

Lights when you are on a call and flashes when you

 

 

hold a call.

 

 

 

12

MIC Indicator

Indicates that your voice is not muted (i.e., party on

 

 

the other end can hear you). Goes off when your

 

 

hands-free microphone is muted and flashes when

 

 

your handset is muted.

 

 

 

13

ON/OFF Indicator

Lights when the ON/OFF key has been pressed.

 

 

 

14

FL/R Key

Used to end an outside call and to either restore out-

 

 

side dial tone or switch to external dial tone status

 

 

without hanging up the receiver.

 

 

 

15

REDIAL Key

Used to redial the last number dialled.

 

 

 

16

MEMORY Key

Used to access speed dialling or enter account

 

 

codes.

 

 

 

17

ON/OFF Key

Used to make a call without lifting the handset or to

 

 

turn the speaker on and off.

 

 

 

18

LINE Key

Used to seize a free outside line.

 

 

 

19

VOLUME Key

Used to adjust the level of tones, background

 

music, ringing, receiver volume, and display con-

 

 

trast.

 

 

 

20

HOLD Key

Used to hold calls, to retrieve held calls, and to

 

 

complete FF key programming.

 

 

 

21

Microphone

Used to talk to another party without using the

 

 

handset.

 

 

 

22

Speaker

Outputs tones and voice at your extension.

 

 

 

10

Key Telephone User Guide

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Contents KEY Telephone User Guide Page Contents Using Additional Features Communicating Within Your OfficePreface HOW to USE this ManualWhat this Manual Contains Notation Used For More InformationUnderstanding Your Phone NON-DISPLAY PhonesNon-display phone features Feature DescriptionSmall-display phone Small-display phone features SMALL-DISPLAY PhonesUnderstanding Your Phone Changing the Default Display Understanding Display InformationUsing Variable Mode To activate Variable Mode on a small-display phoneTo use Variable Mode on a small-display phone LARGE-DISPLAY PhonesLarge-display phone features To display a directory or menu on a large-display phone Extension *+!## User name Incoming outside call for large-display phone To adjust the volume of your phone while it is in use Adjusting Volume and Display SettingsTo adjust the ringer volume of your phone while it is idle To set up FF keys Setting UP Flexible Function KeysTo adjust the display contrast of your phone ThenTo clear an FF key’s programming Setting UP ONE-TOUCH KeysTo check the FF key’s setup To program a one-touch key for an outside phone numberTo assign an SSD number to a one-touch key To assign a feature code or extension number to a one-touchTo check a programmed one-touch key Setting UP Speed Dialling Assigning and Deleting PSD NumbersCorresponds to PSD bin on To assign a PSD number to a one-touch or soft keyEtc Pause To delete a PSD number assigned to a one-touch or soft keyMCO Code Checked, but not during programmingLinking System Speed Dial Numbers Assigning SSD NumbersTo link speed dial numbers to a PSD bin To use a PSD key that links multiple speed dial numbers Assigning and Deleting Names for PSD NumbersTo assign a name to a PSD number Setting Up Your Phone Name assignment example small-display phone Name assignment example large-display phone To delete a name assigned to a PSD number To make an outside call using an outside line access code Accessing AN Outside LineTo make an outside call using an FF key To have a busy outside line call you back once it is open Using Account CodesNon-verified Account Codes To enter a non-verified account code before making a callRedialing Outside Numbers Verified Account CodesDialling Speed Dial Numbers Using Speed DiallingTo cancel automatic repeat dialling To dial a speed dial number by pressing a one-touch key##From the Main Menu, press the soft key to the left of #or Checking Speed Dial Numbers Placing Outside Calls Answering Calls Using Call HoldTo answer a call To retrieve a call placed on hold, do one of the following To place a call on holdTo use Broker’s Hold and toggle between two calls To retrieve a callSupervised Transfers Transferring CallsUnsupervised Transfers Extension Group Pickup Call PickupTo transfer a call to a busy extension To use Extension Group Pickup External Calls Extension Direct PickupTo use Extension Group Pickup All Calls To use Specified Group Pickup All CallsTo use Trunk Group Pickup Trunk Group PickupTrunk Direct Pickup To use Trunk Direct PickupTo retrieve a call parked at another Extension Call ParkTo park a call on this extension To park a call at another extensionCalling Other Extensions To call another extension by entering the extension numberSwitching Between Tone and Voice Calling To switch between tone to voice callingAnswering a Page Meet-Me Answer Using PagingTo answer a page using Meet-Me Answer To page another party or make an announcementTransferring Calls with an Announcement Making Announcements to Busy ExtensionsAnswering an Announcement To make an announcementTo set Call Forwarding Using Call ForwardingTo transfer a call while making an announcement To forwardTo cancel Call Forwarding To answer a Camp-on Call Waiting signal Using CAMP-ON Call WaitingTo use Automatic Camp-on Call Waiting To send a Message Waiting/Callback request Using Message WAITING/CALLBACKTo respond to a Message Waiting/Callback request To turn DND on Using DO-NOT-DISTURBTo cancel DND To turn DND onTo cancel DND Using the MIC KEY To block outgoing audio using the MIC keyUsing Handsfree Answerback and Operation Using OFF-HOOK MonitorUsing Voice Recognition Making Conference Calls Using the Flash FeatureTo establish a three-party conference call To establish an eight-party conference call Using Timed RemindersControlling Background Music To drop out of a conference callTo cancel a timed reminder Using Caller IDTo set a timed reminder reminder alarm Caller ID Call LogCall Log Operation for a Small-display Phones Fri OctCall Log Format for the Large-Display Phone Walking Class of Service To use a Walking COS codeAppendix A. Dial Code List Appendix a Appendix a PSD Bin PSD Number PSD NameNumerics Index Index Index Using soft keys on small-display phone Copyright