Entering the Department ID and Password | Canon IR1600 guide

Entering the Department ID and Password

When Department ID Management has been set, the Department ID and Password must be entered before operating this machine.

IMPORTANT

• When the optional Card Reader is attached, ID does not function. Also, the operation described in “After Turning the Power On” below is not necessary.

NOTE

•When you are using the control card, the message <INSERT CONTROL CARD> appears on the display. Insert the control card into the card slot. (See “Card Reader,” on p. 7-27.)

After Turning the Power On

After turning the power on and the machine becomes ready to scan, the display for entering the Department ID and Password appears.

NOTE

• For details of how to turn the power on, see “Main Power and Control Panel Power,” on p. 1-16.

1 Enter the department ID up to seven digits, using the numeric buttons, and press .

ENTER DAC

1234567

When you press , <DAC PASSWORD> will appear on the display.

If the Password is not set, proceed to step 3.

NOTE

• If you made a mistake when entering the Department ID, press C (Clear), and enter the correct value.

1

Before You Start Using This Machine

Entering the Department ID and Password

1-21

Image 39

Canon IR1600 manual Entering the Department ID and Password, After Turning the Power On

Contents

IR2000/iR1600 Reference Guide Reference Guide About the Manuals for the Machine Appendix How This Manual Is Organized Table of Contents Iii Main Power and Control Panel Power Setting System Administrator Information System Settings Chapter Appendix Illustrations Used in This Manual How to Use This ManualSymbols Used in This Manual Buttons Used in This Manual Laser Safety Additional InformationVii International Energy Star-Program About TrademarksViii Installation Important Safety Instructions Handling Power SupplyPage Xii Maintenance and Inspections Consumables OthersXiii Xiv Operation of the Machine and Terms Used in This Manual Xvi Before You Start Using This Machine1 About the Installation Location and Handling Installation PrecautionsAvoid installing the machine in direct sunlight Avoid poorly ventilated locations Avoid exposing the machine to rapid changes in temperature Select a Safe Power Supply Moving the Machine Handling Precautions Before You Start Using This Machine Reserving Next Job While Current Job is in Operation REGISTRATION/SETTING 1.COMMON SettingsSetting Specifications to Suit Your Needs What the iR2000/1600 Series Machine Can Do Department ID Management Functions That Conserve Power ConsumptionEnergy Saver Mode Daily Timer External View Parts and Their Functions Control panel Front cover Unlock lever Lower left cover Stack bypass Internal View Before You Control Panel Parts and Functions Paper Select button How to Turn On the Main Power Main Power and Control Panel Power Enter DAC DAC PasswordPlease Wait Auto Paper Text If the message Insert Control Card appears Insert Control Card Energy Saver Button System Management Settings System Settings of This Machine After Turning the Power On Entering the Department ID and Password Enter the Password, and press When your operations are completed, press IDAfter Finishing Operations of the Machine Feeder when attached Placing OriginalsPlaten glass Before You Start Orientation of Originals Lift up the feeder/platen glass cover Placing an Original on the Platen Glass Place your original Gently lower the feeder/platen glass cover Placing Originals in the Optional Feeder ADF-J1 Adjust the slide guides to fit the size of the originals Envelope Making Prints Using the Stack BypassStandard Size Free Size Adjust the slide guides to the size of the paper Stack Bypass Size Loading envelopes in the stack bypass Select Paper Plain Paper Stack Bypass Size Stmt Multi-function Operation Labels *3 Envelope Available Paper Stock LGL 38Available Paper Stock Checking Job2 Flow of Checking/Canceling Operations Press Stop to return to the standby modeCopy Status Stop KEY Pressed Press OK KEY Canceling a JobCancel COPYING? YES Canceling with Stop Canceling from the Monitor Screen If there are multiple jobsPress or To scroll through the job list Press to return to the standby mode Press C ClearPress to select YES Checking Job Selecting and Storing Settings To Suit your Needs3 Selecting and Storing Settings to Suit your Needs Additional Functions Settings Table Copy Settings Print Lists Setting Specifications That Are Common to Press or to select 1.COMMON SETTINGS, and pressPress Additional Functions Volume Common Settings 1.VOLUME ControlVolume Control 1.KEYPAD Volume Keypad Volume Press or to select 2.ESS Power LEVEL, and press Common Settings 2.ESS Power LevelESS Power Level LOW Setting the Power Consumption in Energy Saver Mode Press or to select 1.COPY or 2.REPORT, and press Common Settings 3.DRAWER EligibltyDrawer Eligiblty 1.COPY Press or to select 3.DRAWER ELIGIBLTY, and press Setting the Standard Paper for the Stack Bypass Copy Stack BypassStack Bypass OFF Press or to select on or OFF, and press Common Settings 4.USE Stack BypassUSE Stack Bypass Press or to select 4.USE Stack BYPASS, and press Press or to select 5.SELECT PAPER, and press Common Settings 5.SELECT PaperSetting the Paper Type for the Drawer Setting the Rotate Printing Press or to select 6.ROTATE PRINT, and press Common Settings 6.ROTATE PrintSetting a Dedicated Tray for Each Function Rotate Print Copy USE Common Settings 7.TRAY SettingsTray Settings 1.TRAY a Tray a 1.COPY Press or to select 8.DISPLAY LANGUAGE, and press Common Settings 8.DISPLAY LanguageDisplay Language English Selecting the Display Language Setting the Current Date and Time Setting the Timer Timer SettingsREGISTRATION/SETTING 3.TIMER Settings Timer Settings 1.DATE/TIME Setting Timer Settings Auto Clear Setting the Auto ClearPress Auto Clear Time 2MIN Press or to select 2.AUTO CLEAR, and pressPress or to select the desired time period, and press Press or to select 3.ENERGY SAVER, and press Timer Settings 3.ENERGY SaverSetting the Energy Saver Mode Energy Saver OFF Energy SVR Time 15MIN Timer Settings 4.DAILY Timer SETSetting the Daily Timer Press or to select 4.DAILY Timer SET, and press Press or to select the day of the week, and press Daily Timer SET 1.SUNSetting the Date Format SUN Press or to select the desired date format, and press Timer Settings Date SetupDate Setup DD/MM Yyyy Press or to select 5.DATE SET UP, and press Printing the User’s Data List REGISTRATION/SETTING 6.PRINT ListsPrinting Reports Print Lists Print Lists 1.USER Data Printing the Department ID Management List Print Lists 3.CANCEL ReportCanceling Printing of Reports Print Lists 2.DEPT. Info List 24Printing Reports Print Lists System Management Settings Press or to select 4.SYSTEM SETTINGS, and press Setting System Administrator InformationREGISTRATION/SETTING 4.SYSTEM Settings Setting the System Administrator ID Press or to select 1.SYS. ADMIN. ID, and press System Settings 1.SYS. ADMIN. InfoSYS. ADMIN. Info 1.SYS. ADMIN. ID Press or to select 1.SYS. ADMIN. INFO, and press Press or to select 2.SYSTEM PASSWORD, and press SYS. ADMIN. Info 2.SYSTEM PasswordSystem Password Setting the System Password Setting the Use of Department ID Management Setting the Department ID Management System Settings 2.DEPT.ID Managemnt DEPT.ID Managemnt OFFPress or to select 2.DEPT. ID MANAGEMNT, and press DEPT. ID Entry Setting the Department ID Management InformationDEPT.ID Managemnt DEPT.ID Managemnt 1.DEPT. ID Entry Copy Limits DAC Setup 1.PASSWORDPassword DAC Setup 2.COPY Limits Press or to select 2.COUNT MANAGEMENT, and press DEPT.ID Managemnt 2.COUNT ManagementCount Management 1.COUNT Information Checking the Counter Information Press or to select 3.RESTRICTIONS, and press DEPT.ID Managemnt 3.RESTRICTIONSRestrictions 1.PRINT Limits Restricting the Operation by Department ID Print Limits DEPT.ID Managemnt 4.PRINT with no IDPress or to select 4.PRINT with no ID, and press Print with no ID Routine Maintenance5 Loading Paper Supply REC. PaperLoading Paper in the Paper Drawers Loading Paper Routine Maintenance Adjusting a Paper Drawer to Hold a Different Paper Size Pull out the paper drawer, and remove all the loaded paper Routine Maintenance STM LTR LTR B5R LDR Routine Maintenance Replacing the Toner Cartridge Replace TonerOpen the front cover Open the stack bypass Pull out the left cover MaintenanceRoutine Routine Maintenance Close the left cover Turn the toner cartridge to the direction of the arrow Close the front cover Close the stack bypass Replace the Drum Replacing the Drum Cartridge Release the blue unlock lever to its horizontal position 18Replacing the Drum Cartridge Routine Maintenance 20Replacing the Drum Cartridge Lock the blue unlock lever to its vertical position Close the stack bypass Close the front cover Cleaning the Platen Glass/Rear Side of Platen Glass Cover Routine Cleaning Open the feeder cover Cleaning the Feeder Close the feeder cover Close the feeder Press or to select 5.ADJUST/CLEAN, and press REGISTRATION/SETTING ADJUST/CLEANADJUST/CLEAN 1.ROLLER Cleaning Cleaning the Roller Press or to select 2.CLEAN Paper PRT, and press Roller Cleaning 2.CLEAN Paper PRT When you press , the machine starts cleaning the roller Roller Cleaning 1.START Cleaning Paper Stock Consumables Drum Cartridge Toner Cartridge Paper Cassette-W1 Staple Cartridge Troubleshooting6 Display Shown When There Is a Paper Jam Clearing Paper JamsREC. Paper JAM Open the Front Cover On p Open the stack bypass REC. Paper JAMClearing Paper Jams in the Left Cover and the Fixing Unit Open the front cover of the main unit Push down the green fixing lever over the toner cartridge Turn the green dial in the direction of the arrow Close the left cover Troubleshooting Open the lower left side cover of the main unit Clearing Paper Jams in the Lower Left Side Cover Troubleshooting 10Clearing Paper Jams Clearing Paper Jams in the Stack Bypass Open the feeder When the Copied Output Using the Feeder Becomes Dirty When the Copied Output Using the Feeder Becomes Dirty When a Error Code Between E500 and E585 Is Displayed Press or to select 1.ON or 2.OFF, and press ADJUST/CLEAN 2.USE STAPLE/SHIFTUSE STAPLE/SHIFT Press or to select 2.USE STAPLE/SHIFT, and press Self-diagnostic Display List of Error Messages Incorrect Paper Size Please Wait Toner Empty Calling Your Local Authorized Canon Dealer Service Call Message Service Call Message 22Service Call Message Handling Options7 Handling Options System Configuration Parts and Their Functions Feeder ADF-J1 Check Document Clearing Paper Jams in the FeederOpen the upper cover of the feeder Remove any jammed original Turn the green knob and remove any jammed originalClose the upper cover of the feeder 6Feeder ADF-J1 Front cover Finisher-L1 Collate Mode Staple ModeFinishing Functions ABC Offset Mode Clearing Paper Jams in the Finisher-L1 Open the Front Cover REC. Paper JAM If you see the jammed paper, remove it Holding the green knob, lift the inner guide Close the upper left cover Remove any jammed paper under the inner guide 14Finisher-L1 Close the front cover Replacing the Staple Cartridge in the Stapler Unit-K1 Load Staples Close the front cover of the finisher Insert the new staple cartridge Removing Jammed Staples from the Stapler Unit-K1 Handling Options Push the staple cartridge back firmly into the finisher Inner 2-Way Tray-B1 Tray Functions Clearing Paper Jams in the Inner 2-Way Tray-B1Collate Function Handling Options 24Inner 2-Way Tray-B1 Close the left cover 26Inner 2-Way Tray-B1 Card Reader Operations Before Using Copy After you finish using the machine, remove the control card Operations After Using Copy Cassette Feeding Module Cassette Feeding Module-F1Cassette Feeding Module-G1 Cassette Feeding Module-H1 Appendix8 Report Samples User’s Data ListDepartment ID List Main Unit Specifications When main power is turned on approx seconds Feeder ADF-J1 Inner 2-way Tray-B1 Finisher-L1 Card Reader Index Feeder Index Appendix System Settings