DEPT.ID Managemnt 3.RESTRICTIONS | Canon IR1600 instruction

4

System Management Settings

5 Press (Stop) to return to the standby mode.

Restricting the Operation by Department ID

When the Department ID Management is set to ON, you can select whether or not to activate the restriction on printing and copying quantity.

NOTE

•The factory setting is <OFF>.

1Enter the Additional Functions menu and open the <2.DEPT. ID MANAGEMNT>, and press .

For details about the procedure above, refer to steps 1 to 3 in “Setting the Use of Department ID Management,” on p. 4-5.

2Press or to select <ON>, and press .

DEPT.ID MANAGEMNT

ON

When you press , the <DEPT. ID MANAGEMNT> menu appears.

3 Press or to select <3.RESTRICTIONS>, and press .

DEPT.ID MANAGEMNT 3.RESTRICTIONS

When you press , the <RESTRICTIONS> menu appears.

4 Press or to select <1.PRINT LIMITS>, and press .

RESTRICTIONS 1.PRINT LIMITS

4-10Setting the Department ID Management

Image 96

Canon IR1600 DEPT.ID Managemnt 3.RESTRICTIONS, Restrictions 1.PRINT Limits, Restricting the Operation by Department ID

Contents

IR2000/iR1600 Reference Guide About the Manuals for the Machine Reference Guide How This Manual Is Organized Appendix Table of Contents Main Power and Control Panel Power Iii Setting System Administrator Information System Settings Chapter Appendix How to Use This Manual Symbols Used in This ManualButtons Used in This Manual Illustrations Used in This Manual Laser Safety Additional InformationVii International Energy Star-Program About TrademarksViii Important Safety Instructions Installation Power Supply HandlingPage Maintenance and Inspections Xii Consumables OthersXiii Xiv Operation of the Machine and Terms Used in This Manual Xvi Before You Start Using This Machine1 About the Installation Location and Handling Installation PrecautionsAvoid installing the machine in direct sunlight Avoid poorly ventilated locations Avoid exposing the machine to rapid changes in temperature Select a Safe Power Supply Moving the Machine Handling Precautions Before You Start Using This Machine REGISTRATION/SETTING 1.COMMON Settings Setting Specifications to Suit Your NeedsWhat the iR2000/1600 Series Machine Can Do Reserving Next Job While Current Job is in Operation Functions That Conserve Power Consumption Energy Saver ModeDaily Timer Department ID Management Parts and Their Functions External View Control panel Internal View Front cover Unlock lever Lower left cover Stack bypass Control Panel Parts and Functions Before You Paper Select button Main Power and Control Panel Power How to Turn On the Main Power DAC Password Please WaitAuto Paper Text Enter DAC Insert Control Card If the message Insert Control Card appears Energy Saver Button System Settings of This Machine System Management Settings Entering the Department ID and Password After Turning the Power On Enter the Password, and press When your operations are completed, press IDAfter Finishing Operations of the Machine Feeder when attached Placing OriginalsPlaten glass Orientation of Originals Before You Start Placing an Original on the Platen Glass Lift up the feeder/platen glass cover Place your original Gently lower the feeder/platen glass cover Placing Originals in the Optional Feeder ADF-J1 Adjust the slide guides to fit the size of the originals Making Prints Using the Stack Bypass Standard SizeFree Size Envelope Adjust the slide guides to the size of the paper Stack Bypass Size Loading envelopes in the stack bypass Stack Bypass Size Stmt Select Paper Plain Paper Multi-function Operation Available Paper Stock Labels *3 Envelope LGL 38Available Paper Stock Checking Job2 Flow of Checking/Canceling Operations Press Stop to return to the standby modeCopy Status Canceling a Job Cancel COPYING? YESCanceling with Stop Stop KEY Pressed Press OK KEY Canceling from the Monitor Screen If there are multiple jobsPress or To scroll through the job list Press to return to the standby mode Press C ClearPress to select YES Checking Job Selecting and Storing Settings To Suit your Needs3 Additional Functions Settings Table Selecting and Storing Settings to Suit your Needs Copy Settings Print Lists Setting Specifications That Are Common to Press or to select 1.COMMON SETTINGS, and pressPress Additional Functions Common Settings 1.VOLUME Control Volume Control 1.KEYPAD VolumeKeypad Volume Volume Common Settings 2.ESS Power Level ESS Power Level LOWSetting the Power Consumption in Energy Saver Mode Press or to select 2.ESS Power LEVEL, and press Common Settings 3.DRAWER Eligiblty Drawer Eligiblty 1.COPYPress or to select 3.DRAWER ELIGIBLTY, and press Press or to select 1.COPY or 2.REPORT, and press Setting the Standard Paper for the Stack Bypass Copy Stack BypassStack Bypass OFF Common Settings 4.USE Stack Bypass USE Stack BypassPress or to select 4.USE Stack BYPASS, and press Press or to select on or OFF, and press Common Settings 5.SELECT Paper Setting the Paper Type for the DrawerSetting the Rotate Printing Press or to select 5.SELECT PAPER, and press Common Settings 6.ROTATE Print Setting a Dedicated Tray for Each FunctionRotate Print Press or to select 6.ROTATE PRINT, and press Common Settings 7.TRAY Settings Tray Settings 1.TRAY aTray a 1.COPY Copy USE Common Settings 8.DISPLAY Language Display Language EnglishSelecting the Display Language Press or to select 8.DISPLAY LANGUAGE, and press Setting the Timer Timer Settings REGISTRATION/SETTING 3.TIMER SettingsTimer Settings 1.DATE/TIME Setting Setting the Current Date and Time Timer Settings Auto Clear Setting the Auto ClearPress Auto Clear Time 2MIN Press or to select 2.AUTO CLEAR, and pressPress or to select the desired time period, and press Timer Settings 3.ENERGY Saver Setting the Energy Saver ModeEnergy Saver OFF Press or to select 3.ENERGY SAVER, and press Timer Settings 4.DAILY Timer SET Setting the Daily TimerPress or to select 4.DAILY Timer SET, and press Energy SVR Time 15MIN Daily Timer SET 1.SUN Setting the Date FormatSUN Press or to select the day of the week, and press Timer Settings Date Setup Date Setup DD/MM YyyyPress or to select 5.DATE SET UP, and press Press or to select the desired date format, and press REGISTRATION/SETTING 6.PRINT Lists Printing Reports Print ListsPrint Lists 1.USER Data Printing the User’s Data List Print Lists 3.CANCEL Report Canceling Printing of ReportsPrint Lists 2.DEPT. Info List Printing the Department ID Management List 24Printing Reports Print Lists System Management Settings Setting System Administrator Information REGISTRATION/SETTING 4.SYSTEM SettingsSetting the System Administrator ID Press or to select 4.SYSTEM SETTINGS, and press System Settings 1.SYS. ADMIN. Info SYS. ADMIN. Info 1.SYS. ADMIN. IDPress or to select 1.SYS. ADMIN. INFO, and press Press or to select 1.SYS. ADMIN. ID, and press SYS. ADMIN. Info 2.SYSTEM Password System PasswordSetting the System Password Press or to select 2.SYSTEM PASSWORD, and press Setting the Department ID Management Setting the Use of Department ID Management System Settings 2.DEPT.ID Managemnt DEPT.ID Managemnt OFFPress or to select 2.DEPT. ID MANAGEMNT, and press Setting the Department ID Management Information DEPT.ID ManagemntDEPT.ID Managemnt 1.DEPT. ID Entry DEPT. ID Entry DAC Setup 1.PASSWORD PasswordDAC Setup 2.COPY Limits Copy Limits DEPT.ID Managemnt 2.COUNT Management Count Management 1.COUNT InformationChecking the Counter Information Press or to select 2.COUNT MANAGEMENT, and press DEPT.ID Managemnt 3.RESTRICTIONS Restrictions 1.PRINT LimitsRestricting the Operation by Department ID Press or to select 3.RESTRICTIONS, and press Print Limits DEPT.ID Managemnt 4.PRINT with no IDPress or to select 4.PRINT with no ID, and press Print with no ID Routine Maintenance5 Loading Paper Supply REC. PaperLoading Paper in the Paper Drawers Loading Paper Routine Maintenance Adjusting a Paper Drawer to Hold a Different Paper Size Pull out the paper drawer, and remove all the loaded paper Routine Maintenance STM LTR LTR B5R LDR Routine Maintenance Replacing the Toner Cartridge Replace TonerOpen the front cover Open the stack bypass Pull out the left cover MaintenanceRoutine Routine Maintenance Turn the toner cartridge to the direction of the arrow Close the left cover Close the stack bypass Close the front cover Replacing the Drum Cartridge Replace the Drum Release the blue unlock lever to its horizontal position 18Replacing the Drum Cartridge Routine Maintenance Lock the blue unlock lever to its vertical position 20Replacing the Drum Cartridge Close the stack bypass Close the front cover Routine Cleaning Cleaning the Platen Glass/Rear Side of Platen Glass Cover Cleaning the Feeder Open the feeder cover Close the feeder cover Close the feeder REGISTRATION/SETTING ADJUST/CLEAN ADJUST/CLEAN 1.ROLLER CleaningCleaning the Roller Press or to select 5.ADJUST/CLEAN, and press Roller Cleaning 2.CLEAN Paper PRT Press or to select 2.CLEAN Paper PRT, and press Roller Cleaning 1.START Cleaning When you press , the machine starts cleaning the roller Consumables Paper Stock Toner Cartridge Drum Cartridge Paper Cassette-W1 Staple Cartridge Troubleshooting6 Display Shown When There Is a Paper Jam Clearing Paper JamsREC. Paper JAM Open the Front Cover On p REC. Paper JAM Clearing Paper Jams in the Left Cover and the Fixing UnitOpen the front cover of the main unit Open the stack bypass Turn the green dial in the direction of the arrow Push down the green fixing lever over the toner cartridge Close the left cover Troubleshooting Clearing Paper Jams in the Lower Left Side Cover Open the lower left side cover of the main unit Troubleshooting 10Clearing Paper Jams Clearing Paper Jams in the Stack Bypass When the Copied Output Using the Feeder Becomes Dirty Open the feeder When the Copied Output Using the Feeder Becomes Dirty When a Error Code Between E500 and E585 Is Displayed ADJUST/CLEAN 2.USE STAPLE/SHIFT USE STAPLE/SHIFTPress or to select 2.USE STAPLE/SHIFT, and press Press or to select 1.ON or 2.OFF, and press List of Error Messages Self-diagnostic Display Incorrect Paper Size Please Wait Toner Empty Service Call Message Calling Your Local Authorized Canon Dealer Service Call Message 22Service Call Message Handling Options7 System Configuration Handling Options Feeder ADF-J1 Parts and Their Functions Check Document Clearing Paper Jams in the FeederOpen the upper cover of the feeder Remove any jammed original Turn the green knob and remove any jammed originalClose the upper cover of the feeder 6Feeder ADF-J1 Finisher-L1 Front cover Collate Mode Staple ModeFinishing Functions Offset Mode ABC Open the Front Cover REC. Paper JAM Clearing Paper Jams in the Finisher-L1 If you see the jammed paper, remove it Holding the green knob, lift the inner guide Remove any jammed paper under the inner guide Close the upper left cover 14Finisher-L1 Close the front cover Load Staples Replacing the Staple Cartridge in the Stapler Unit-K1 Insert the new staple cartridge Close the front cover of the finisher Removing Jammed Staples from the Stapler Unit-K1 Handling Options Push the staple cartridge back firmly into the finisher Inner 2-Way Tray-B1 Tray Functions Clearing Paper Jams in the Inner 2-Way Tray-B1Collate Function Handling Options 24Inner 2-Way Tray-B1 Close the left cover 26Inner 2-Way Tray-B1 Operations Before Using Copy Card Reader Operations After Using Copy After you finish using the machine, remove the control card Cassette Feeding Module Cassette Feeding Module-F1Cassette Feeding Module-G1 Cassette Feeding Module-H1 Appendix8 Report Samples User’s Data ListDepartment ID List Specifications Main Unit When main power is turned on approx seconds Feeder ADF-J1 Finisher-L1 Inner 2-way Tray-B1 Card Reader Index Feeder Index Appendix System Settings