Send Messages via your Mailbox | Ericsson DT590 specification

Mailbox System

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Send Messages via your Mailbox

With this function, the mailbox system allows you to record and send messages from your mailbox to any other internal mailbox without calling the respective mailbox owner. A recorded message can either be sent to one or to multiple mailboxes.

Note: There are no distribution list numbers available. Sending the same message to more than one mailbox must be done in single operations.

Access the mailbox.

(See chapter “Access the Mailbox” on page 63.)

Listen and follow the voice announcements in the main menu.

Select to record and send messages.

Listen and follow the dedicated voice announcements.

Messages can be heard or re-recorded before they are sent to a mailbox.

Note: A message can also be sent during a call, see “Send a Message” on page 44.

Press to finish the procedure.

Outcall (External) Notification

With this function, the message system can notify you when new voice messages arrive. You can specify an external number where you will be called at a pre-programmed time or as soon as a new message arrives.

Note: This feature may be restricted or not available. Ask the system administrator for the availability and more information.

You can be notified in two different ways (depending on the programming of the system):

•Notification with mailbox access:

You acknowledge the notification via your password (has to differ from the default value 0000). See section “Change Password” on page 69 to select a new password. You have full access to the mailbox system.

BusinessPhone – Cordless DT590

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Ericsson DT590 manual Send Messages via your Mailbox, Outcall External Notification, Select to record and send messages

Contents

Cover Page Graphic User Guide EN/LZTBS 170 356 R1B Ericsson Enterprise AB Table of Contents Welcome Copyright WarrantyDeclaration of Conformity Recommendations Disposing of the product Power supply Charging and batteries LCD Preventing malfunction Network submenu option Coverage Area Switch on Switching On/OffSwitch off 4736 Description0815am b Loudspeaker Volume UpVolume Down Microphone Charger connectors Navigation key Headset connectorKeypad Menu key Case BatteryEar piece 17 LED Brown 4736 May-04 0815am Display InfoDT590 display Idle phone Calling 3234 Outgoing call0103 Duration time 3234 Internal call External call Smith BSmith 3234 00022281100 Incoming callCalling B3234 4736 Internal call External call Smith 0022281100 Menu tabs Display icons Redirected call Diversion indicatorRinger volume Microphone muted Menu structure Options available when on hookMessage Call info Call service Toolbox Menu structure Message m Voice Navigation keysPhonebook tab Message tab Call service Absence Call service tabCall info tab Toolbox tab User busy* Camp on 3rd party tabOngoing call tab User busy tab Call waiting tab To change the PIN code ÜÛ º ÜÛ ÜÛ ÜÛPIN Code and Ipei Code PIN Code ¿ ÜÛ ¿ ÜÛ ¿ ÜÛ ¿ ÜÛ Unblock the DT590 ¿ ÜÛIpei Code Read out the Ipei code Press to answer Incoming CallsAnswer Calls ¼ Handsfree Mute ringing sound temporarily Deflect the callEnd the call On another extension ÜÛ º ÜÛ Change answering mode Enter the desired number Press when the number is correctOutgoing Calls Make Calls To end calls Last External Number RedialRedial number from Call list Handsfree Route Menu » Call info » Call list Automatic Callback Busy Extension Select the menu item Call time and confirm Call StatisticsTo see the call time Press Select the Call info tab Inquiry During CallsRefer back Transfer to a busy extension TransferCallback Press to establish a three party conference Press to switch handsfree speaking on or offConference Handsfree Speaking Select the menu item Send pause and confirm Send a dial tone pauseMute Microphone Press Select the Ongoing call tab Callback message Call WaitingSend a Message To terminate the ongoing call and answer the waiting call Missed calls Call InfoCall list Press briefly To return an unanswered callTo return any call Press if you do not want to return a call Diversion when your extension is busy Diversion when there is no answerCall Forwarding Fixed Diversion Cancel diversionActivate Fixed Diversion Select Redirect and confirm Diversion when chargingActivate Deactivate Select the menu item Select and confirm Üº ÜÛIndividual Diversion Select a diversion address from your personal list Option Use the menu functions Set the diversion address manually Option Use the function code ÜÛ ÜÛ ÚÙ Select Manual Add Edit Remove End External diversion Press Internal diversion Press Add a diversion address to your personal list ¿ ÜÛ ¿ ÜÛ ÚÜÙ Edit a personal list entry ÜÛ º ÜÛ ¿ ÜÛ Press Enter the extension number Press and wait for answer ÜÛ º ÜÛ ÜÛ # ÜÛBypass Call Forwarding Delete a diversion address from the list Pre-defined texts Absence InformationVoice information Completing info ÜÛ º ÜÛ ¿ ÜÛ ÚÙEnter Information Pre-defined texts 23* ÜÛ9 CancelVoice information Use saved information Erase Information, Save Information Activate the Mailbox Mailbox SystemPress Enter the number of the mailbox system Access the mailbox from your own extension Access the MailboxDeactivate the Mailbox Dial the directory number of the mailbox system Access the mailbox from any other extension Listen to your Messages Access the mailbox Forward a Voice Message Change your Personal Greeting Outcall External Notification Send Messages via your MailboxSelect to record and send messages Select to set up outcall notification #*72* zz Change PasswordChange the password via your mailbox Change the password via the telephone Record your message 58# ÜÛDictaphone Function Record message Receive text messages SMS Text Messages optional Select the menu item Send and confirm Send text messages SMSEnter the phone number Press to send the message Press to make the call Abbreviated NumbersCommon Abbreviated Numbers Enter the common abbreviated number Program individual abbreviated number Individual Abbreviated NumbersPress Enter the abbreviated number Cancel all individual abbreviated numbers Cancel one specific individual abbreviated number Group Hunting Group Features Press Enter the hunt group code LogAnswer calls To log in to one hunt group *28 Log out Enter the Common Bell pick-up code and press Group Call-Pick-upCommon Bell Enter the group call pick-up code and press Confirm the selected menu item Set Other Useful FeaturesAlarm Clock Set Alarm clock Select the menu item Clear and confirm Receive an Alarm clock callCancel Alarm clock Press to remove the alarm clock setting Opening of the doorlock Automated AttendantDoorphone Answering doorphone calls Verified or own account number Account NumberPress Enter account number and press Direct Inward System Access Disa To activate the Tandem Configuration Tandem ConfigurationTo deactivate the Tandem Configuration IP Calls If you want to switch to a non-IP net during the call» ¿ Networking Calculator ### #### To lock the keypad Key Lock To unlock the keypadPress Press to switch off the Keylock Securing against unauthorized use Üº ÜÛ ÜÛ ¿ ÜÛSecurity Phone Lock Block Extension #72Unblock Extension Bypass own extension Press Enter your passwordPress Enter your password Enter your extension number Bypass Blocked Extension Public number Least Cost RoutingUse Least Cost Routing Calling Least Cost Routing Use the Phonebook Integrated Phonebook Phonebook menu is available Make a Call Press and hold this key Make a Quick Call Press to confirm the selected menu item New. Name Add a Name or a NumberEnter a name Change a Name or a Number Scroll down until you find the desired name Press Delete Names and Numbers Select the menu item From call list and confirm ÜÜÛAdd Numbers from the Call List Select the menu item Add contact and confirm Press to exit System PhonebookUse the System Phonebook To exit the System Phonebook Press to start a new search Search routine was successfulPress to activate the search function Press to call the desired list entry Control keys Write TextPress the left navigation key to move to the left 104 To enter Ü press 8 four times Special charactersPress to confirm your edit and exit the menu Settings Press to adjust the volume during a call Volume ControlAdjust loudspeaker volume for handsfree speaking Adjust ear piece volume To turn off the ringing sound permanently Adjust ringer volume Select the desired option and press to confirm Vibrator Alert Press Select the Toolbox tab ÜÛ º ÜÛ º ÜÛRinger Tones or Melodies To set the sound for a ringing type Select the desired sound To set the sound for Alarm Signal Alarm Signal Select the message alert type Mail or Voice Press Message AlertTo set the sound for Message Alert Press Select the Toolbox Select one of the following options Key Sound Display Backlight Display Contrast Select the desired language and confirm Language Set time format Time and Date SettingsSelect the desired option and confirm Set date format Reset the DT590 Settings Tone Characteristics Audible Signals Connections between external lines Useful Hints Cordless phone Battery Clip Assembly card InstallationCheck for completeness Charging the battery BatteryReplacing the battery BusinessPhone Cordless DT590 125 Desktop charger Chargers Headset Power adapters Spread the clip slightly Belt clip Terminology ReferenceTerminology used on display Phone signals Cleaning MaintenanceIntrinsic safety Battery disposal Cordless phone Technical specifications Time slots Spare parts and accessories Action or TroubleshootingFault check list Fault Probable cause Comment 136 Glossary 138 Index BusinessPhone Cordless DT590 139 140 BusinessPhone Cordless DT590 141 142 BusinessPhone Cordless DT590 143