Use control panel menus, Control-panel message types | HP 3100

Chapter 2

(continued)

Fax Menu					Copy Menu

❑	Lighter/Darker				❑	Copy Quality	❑	Enhancements
❑	How to Fax				❑	Copy Paper Size	❑	Set New Defaults
❑	Set New Defaults

Use control panel menus

The following sections provide a quick reference to top-level menus that appear on the control-panel display. To display a menu, press the menu button for the function you want to use.

•Fax menu: Menu options include:

◦Modifying resolution

◦Lightening/darkening

◦Sending delayed faxes

◦Setting up new defaults

•Copy menu: Menu options include:

◦Selecting copy quantities

◦Reducing/enlarging

◦Selecting media type and size

Control-panel message types

Message type

Status messages

Warning messages

Error messages

Description

Status messages reflect the current state of the HP Fax. They inform you of normal operation and require no action to clear them. They change as the state of the HP Fax changes. Whenever the HP Fax is ready, not busy, and has no pending warning messages, the display shows date, time, and the answer mode.

Warning messages inform you of events that require your attention, but they do not prevent the HP Fax from operating. An example of a warning message is a low ink warning. These messages appear until you resolve the condition.

Error messages communicate that some action must be performed, such as adding media or clearing a media jam. These messages are usually accompanied by a blinking red Attention light. Take the appropriate action to continue printing.

If the error message shows an error code, unplug the HP Fax, and then plug it in again. In most situations, this action solves the problem. If the message persists, your HP Fax might need service. For more information, see Support and warranty.

NOTE: The faxes stored in memory are not deleted when you unplug the power cord.

16 Use the HP Fax

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HP 3100 manual Use control panel menus, Control-panel message types, Message type

Contents

HP 3100 Fax series HP 3100 Fax series Hewlett-Packard Company notices Safety informationCopyright information Page Contents Fax Copy Configure and manage HP supplies and fax specificationsSupport and warranty Maintain and troubleshoot Regulatory information Get started Find other resources for the productUnderstand the HP Fax parts Resource Description Location Front view Back view Control panel buttons and lights Label Icon Name and Description Load full-size paper To load full-size paper Load originals To load an original in the document feeder tray Send a basic fax Change HP Fax settingsTo change settings from the control panel Set the answer mode Set up faxing for the HP FaxTo select the answer mode via the control panel To send a basic fax from the control panel Set up faxing parallel phone systems Countries/regions with a parallel-type phone system Serial-type fax setup Setup Menu Use the HP FaxControl panel menus Fax Menu Copy Menu Message type Use control panel menusControl-panel message types To enter text Text and symbolsType numbers and text on the control-panel keypad Set up speed-dial entries Available symbols for dialing fax numbersTo enter a space, pause, or symbol To erase a letter, number, or symbol Set up a speed-dial group Set up fax numbers as speed-dial entries or groupsSet up speed-dial entries Tips for selecting and using print media Select print mediaPrint and view a list of speed-dial entries Photo media Understand specifications for supported media Understand supported media types and weightsSet minimum margins Understand supported sizes Send a fax manually from a phone FaxSend a fax To send a fax manually using the attached handset To initiate a fax manually from an external phone Send a fax using monitor dialing To send a fax using monitor dialing from the control panelSend a fax from memory Press Start FAX Black or Start FAX Color To cancel a scheduled fax Schedule a fax to send laterSend a fax to multiple recipients To schedule a fax from the control panel Press Start FAX Black again To send a fax to multiple recipients using group speed dialSend a color original or image/embedded picture fax Press Start FAX Color Change the fax resolution and Lighter/Darker settingsChange the fax resolution To change the resolution from the control panel Change the Lighter / Darker settingSet new default settings To set new default settings from the control panel Send a fax in Error Correction Mode To change the ECM setting from the control panelReceive a fax Receive a fax manually Set up backup fax reception To receive a fax manually Reprint received faxes from memory Poll to receive a fax To set up poll to receive a fax from the control panel Forward faxes to another numberSet the paper size for received faxes To forward faxes from the control panel Select Basic Fax Setup and then select Fax Paper Size Set the junk fax modeSet automatic reduction for incoming faxes Block junk fax numbers Add numbers to the junk fax list To select a number from the caller ID listRemove numbers from the junk fax list To remove numbers from the list of junk fax numbers Set the number of rings before answering Change fax settingsConfigure the fax header Set the fax error correction mode Press Advanced Fax Setup, and then press Distinctive RingChange the answer ring pattern for distinctive ring Set the dial type Select Advanced Fax Setup, and then press Fax Speed Set the redial optionsSet the fax speed To set the fax speed from the control panel Cancel a fax To cancel a faxTo cancel a number you are dialing Fax over the Internet Change the copy settings To save the current settings as defaults for future jobsCopy Make copies from the control panel Set the copy paper type Set the number of copiesSet the copy paper size Change copy speed or quality Resize an original to fit onto letter or A4 paperTo change the copy quality from the control panel To resize a document from the control panel Adjust the lightness and darkness of your copy To adjust the copy contrast from the control panelCopy a legal-size document onto letter paper Enhance blurred areas of your copy Cancel a copy job Enhance light areas of your copyTo copy a blurred document from the control panel Press Start Copy Color Configure and manage Manage the HP FaxUse reports Print fax confirmation reports Print fax error reports Print and view the fax log Test fax setup To test fax setupFax test failed To print the fax log from the control panel Fax Connected to Active Telephone Wall Jack test failed SolutionFax Hardware Test failed Phone Cord Connected to Correct Port on Fax test failed Using Correct Type of Phone Cord with Fax test failed Dial Tone Detection test failed Fax Line Condition test failed Print cartridges Maintain and troubleshootWork with print cartridges Handle the print cartridges Replace the print cartridges To replace the print cartridges Close the print cartridge door Clean the print cartridges To clean the print cartridges from the control panelAlign the print cartridges To align the cartridges from the control panel at any time Clean the print cartridge contacts To clean the print cartridge contacts Clean the area around the ink nozzles To clean the area around the ink nozzles Store print cartridges Clean the HP Fax Clean the glass strip Clean the white strip To clean the white strip Clean the exterior Troubleshooting tips and resourcesSolve printing problems Problem Possible solution Poor print quality and unexpected printouts Solve paper-feed problems Solve copy problems Documents are missing or faded Solve fax problems Defects HP Fax is having problems sending and receiving faxes Problem Problem Possible solution Problem Troubleshoot setup issues To extend your phone cord Clear paper jams To clear a paper jam from the rear door Avoid paper jams To clear a paper jam in the automatic document feeder HP supplies and fax specifications Order printing supplies online SuppliesHP media Print cartridges Physical specifications Product features and capacitiesMemory specifications Print specifications Fax specifications Environmental specificationsElectrical specifications Acoustic emission specifications noise levels per ISO Appendix a Support and warranty Obtain electronic supportObtain HP telephone support Before you call After the phone support period Additional warranty options Prepare the HP Fax for shipmentSupport process HP support by phone Pack the HP Fax To pack the HP Fax Warranty HP product Duration of limited warranty FCC statement Regulatory informationFCC statement Noise emission statement for Germany Geräuschemission Automatic Dialers Regulatory model number Environmental product stewardship program Environmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Declaration of conformity Declaration of Conformity Index Page Page Page Page CB820-90001* *CB820-90001